Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Reconcile Worldpay in QuickBooks Online — Complete Fee Matching
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Reconcile Complete
QuickBooks Journal Entries Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Reconcile your Worldpay settlements in QuickBooks Online. Track processing and scheme fees, match transfer settlements, and close your books accurately.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Settlement Report
Worldpay Business Manager → Reports → Settlement/Reconciliation Report
2
Convert to Journal Entries
Upload here, configure your QuickBooks account names
3
Import to QuickBooks
Settings → Import Data → Journal Entries → Upload converted file
4
Reconcile
Match journal entry net amounts to Worldpay bank deposits
Why Worldpay Reconciliation Is Challenging
Complex Fee Structure
Worldpay (now FIS) charges multiple types of fees: processing fees, scheme fees,
interchange fees, and sometimes additional service charges. Each settlement
combines hundreds of transactions with different fee structures.
Without proper tracking, you lose visibility into your actual payment processing costs.
How This Tool Helps
We convert Worldpay Settlement Reports into proper Journal Entries:
- Gross amounts credited to Revenue
- Processing fees (Worldpay charges) debited to Fees expense
- Passthrough fees (Scheme/Interchange) debited to Interchange expense
- Net amount debited to Bank (matches deposit)
Each transfer settlement becomes a balanced journal entry for easy bank reconciliation.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Worldpay Reconciliation fields map to Quickbooks Online Journal Entry
| Worldpay Reconciliation | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Transfer ID |
XFER-1234567890 |
→ | JournalNo |
XFER-1234567890
|
Transfer identifier prefixed with WP- |
Gross Amount |
100.00 |
→ | Credits |
100.00
|
Sales income (revenue account) |
Worldpay Fees |
1.50 |
→ | Debits |
1.50
|
Worldpay processing fees expense |
Passthrough Fees |
1.70 |
→ | Debits |
1.70
|
Interchange fees expense |
Net Amount |
96.80 |
→ | Debits |
96.80
|
Bank deposit (net amount after all fees) |
Why Use This Tool?
Fee Tracking
Worldpay fees and Passthrough fees tracked separately.
Transfer Aggregation
One journal entry per transfer for clean books.
Bank Reconciliation Ready
Net amounts match Worldpay deposits exactly.
Payment Tracking
Worldpay Payment IDs preserved in memos.
Chargeback Handling
Chargebacks tracked separately with correct accounting.
Multi-Currency
Handle settlements in multiple currencies.
Data Transformation
Each transfer creates multiple journal entry lines (debits and credits) that balance to zero
Input
Worldpay Transfer Batch
Aggregated transactions for one bank deposit
Key columns:
Transfer ID,
Transfer Date,
Gross Amount,
Net Amount
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
3-5 rows per
input
Multiple balanced lines for proper double-entry accounting
DR
Bank Deposit
Net amount deposited to bank
DR
Worldpay Fees
Worldpay processing fees tracked as expense
DR
Passthrough Fees
Interchange fees tracked as expense (if split_fees enabled)
CR
Sales Income
Gross sales revenue before fees
All journal entries are balanced (total debits = total credits)
Common Journal Entry Import Errors
Issues you might encounter when importing Reconciliation Report data to Journal Entry - and how we solve them
Journal Entry Out of Balance
Debits don't equal credits for a transfer journal entry
Check for rounding errors or missing transactions in the transfer. Verify all transactions in the Worldpay export are included.
Transactions Without Transfer ID
Some transactions don't have a Transfer ID, making grouping impossible
Ensure you're using the Reconciliation or Settlement Report (not Transaction Report). These reports include Transfer IDs.
Split Fees Requires Two Accounts
Split fees option is enabled but only one fee account is configured
When splitting fees, configure separate expense accounts for Worldpay Fees and Passthrough/Interchange Fees.
Frequently Asked Questions
It depends on your needs. Splitting gives detailed visibility into costs (useful for negotiations) but creates more expense accounts. Combining into one account is simpler for most businesses.
Each journal entry is named with the Transfer ID. Find this ID in your Worldpay dashboard or bank deposit description to match entries.
Process each currency's settlement separately and set the appropriate bank account for each. This keeps multi-currency accounting clean.
Chargebacks are debited to your sales account (reducing revenue) along with any chargeback fees debited to expenses.
Yes. After FIS acquired Worldpay, the settlement report format remained compatible. This tool works with both legacy Worldpay and FIS Worldpay reports.
Worldpay → Quickbooks Online Data Ecosystem
All available data flows from Worldpay to Quickbooks Online