Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Amazon FBA Fees to QuickBooks — Track Every Fee
or drop .csv, .txt, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Journal Entry Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
imported
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Ready to import your own data?
Finally see where your FBA money goes. Track fulfillment fees, storage fees, inbound fees, and more—all properly categorized in QuickBooks.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Settlement
Get Settlement Report V2 from Seller Central → Reports → Payments → Date Range Reports
2
Upload & Configure
Upload your settlement file and confirm account settings
3
Review FBA Breakdown
See all FBA fees categorized before downloading
4
Import to QuickBooks
Import the journal entry to QuickBooks via Settings → Import Data
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Amazon_Seller Settlements fields map to Quickbooks Online Journal Entry
| Amazon_Seller Settlements | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
settlement-id |
16427587891 |
→ | JournalNo |
16427587891
|
Settlement ID as journal reference |
deposit-date |
2025-01-17T00:00:00+00:00 |
→ | JournalDate |
01/17/2025
|
Payout date (MM/DD/YYYY) |
amount-description |
Commission |
→ | Account Name |
Commission
|
Fee type maps to Chart of Accounts |
amount |
-15.00 |
→ | Debits/Credits |
|
Positive=Credit, Negative=Debit (inverted) |
total-amount |
6500.00 |
→ | Net Payout |
|
Balancing entry to Clearing Account |
Data Transformation
Multiple settlement line items aggregate into one balanced Journal Entry
Input
Amazon Settlement Lines
One row per transaction type/fee in the settlement period
Key columns:
settlement-id,
amount-type,
amount-description,
amount
N:1 — Multiple input rows aggregate to one output row
Output
Journal Entry
aggregated rows per
input
One balanced double-entry journal per settlement
Sales Revenue
CREDIT income account for gross sales
Amazon Fees
DEBIT expense accounts for each fee category
Net Payout
DEBIT Amazon Clearing Account (matches bank deposit)
Sum(Debits) must equal Sum(Credits) for QuickBooks import
Why FBA Sellers Need Detailed Fee Tracking
The Hidden FBA Cost Problem
Amazon FBA charges dozens of fee types: per-unit fulfillment, per-order fees, weight-based shipping, monthly storage, long-term storage (365+ days), inbound placement fees (new in 2024), removal fees, and more.
Most sellers see their bank deposit and think "that's my profit." In reality, FBA fees can eat 30-40% of revenue. Without tracking each fee type, you can't identify which products or practices are bleeding money.
Granular Fee Categorization
Our tool breaks down FBA fees into distinct QuickBooks expense accounts:
- Amazon FBA Fulfillment Fees (pick/pack/ship)
- Amazon Storage Fees (monthly warehouse costs)
- Amazon Long-Term Storage (365+ day inventory)
- Amazon Inbound Fees (2024/2025 placement fees)
- Amazon Advertising (sponsored products)
See exactly where your money goes. Make data-driven decisions about inventory and pricing.
Common Journal Entry Import Errors
Issues you might encounter when importing Settlement Report V2 data to Journal Entry - and how we solve them
Journal Entry Out of Balance
QuickBooks rejects entries where Debits ≠ Credits
Debits: $5000.00, Credits: $4999.99
Debits: $5000.00, Credits: $5000.00
We automatically add a Reconciliation Discrepancy line for rounding
Re-upload your file - balancing is handled automatically
Unrecognized Amazon Fee Type
Amazon introduces new fee types (e.g., 2025 Inbound Placement Fee)
InboundPlacementServiceFee
Mapped to Amazon Inbound Fees
Our fee taxonomy includes 100+ Amazon fee types including 2025 updates
Unknown fees are mapped to 'Amazon Other Fees' with a warning
Invalid Date Format
QuickBooks requires MM/DD/YYYY dates
2025-01-15T00:00:00+00:00
01/15/2025
ISO 8601 timestamps are automatically converted
Dates are converted automatically during processing
Negative Amount Handling
Amazon uses negative for fees; QuickBooks needs explicit Debit/Credit
Amount: -25.50 (Commission)
Debit: 25.50 to Amazon Selling Fees
Negative amounts become Debits; positive amounts become Credits
Sign handling is automatic - no manual adjustment needed
Why Use This Tool?
FBA Fee Breakdown
Fulfillment, storage, long-term storage, inbound—each tracked separately in QuickBooks.
2025 Fee Types Included
Handles new Inbound Placement fees, Low-Inventory Level fees, and Storage Utilization surcharges.
Storage Cost Visibility
See exactly how much warehouse storage costs you monthly. Identify slow-moving inventory.
Advertising Tracking
Sponsored Products and other advertising costs tracked as marketing expense.
Perfect Reconciliation
Journal entry balances to Amazon payout. One-click bank feed matching.
Profitability Insights
With proper fee categorization, calculate true profit margins per product.
Frequently Asked Questions
All of them: FBA Per-Unit Fulfillment, Per-Order fees, Weight-Based fees, Monthly Storage, Long-Term Storage, Inbound Placement (2024/2025), Removal, Disposal, and more.
Storage fees are automatically mapped to 'Amazon Storage Fees' expense account, separate from fulfillment fees.
We track InboundPlacementServiceFee, LowInventoryLevelFee, StorageUtilizationSurcharge, and other 2025 additions.
The journal entry tracks fees at the category level. For SKU-level COGS, you'd need to manually allocate or use inventory-specific tools.
Common culprits: oversized/heavy items, slow-moving inventory (long-term storage), distributed inventory (inbound placement fees). This tool helps you identify which.
Yes, but FBM sellers have fewer fee types. This tool is most valuable for FBA sellers with complex fee structures.
Amazon Seller → Quickbooks Online Data Ecosystem
All available data flows from Amazon Seller to Quickbooks Online