Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
eBay QuickBooks Integration — Without Monthly Fees
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Integrate Complete
QuickBooks Online CSV Format
Showing valid rows only (download includes all rows + errors)
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| $ |
|---|
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integrated
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Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
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more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to integrate your own data?
Get eBay sales into QuickBooks without paying $30-50/month for sync apps. Same result, fraction of the cost.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from eBay
Seller Hub → Payments → Download → Transaction Report for date range
2
Convert Here
Upload CSV, configure fee/tax handling, preview results
3
Import to QuickBooks
Download converted file and import via Sales → Sales Receipts
4
Repeat Monthly
Run this workflow monthly (or your preferred cadence) to keep books current
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Ebay_Seller Transactions fields map to Quickbooks Online Sales Receipt
| Ebay_Seller Transactions | Source Value | Quickbooks Online Sales Receipt | Target Value | Note | |
|---|---|---|---|---|---|
Order number |
11-12345-67890 |
→ | RefNumber |
11-12345-67890
|
Order number with EBAY- prefix |
Transaction creation date |
Jan-15-2026 |
→ | TxnDate |
Jan-15-2026
|
Date converted to MM/DD/YYYY |
Buyer name |
John Smith |
→ | Customer |
John Smith
|
Buyer name (max 100 chars) |
Item subtotal |
100.00 |
→ | ItemAmount |
100.00
|
Item revenue |
Shipping and handling |
8.00 |
→ | ShippingAmount |
8.00
|
Shipping income |
eBay collected tax |
8.64 |
→ | TaxAmount |
8.64
|
Marketplace tax (pass-through) |
Total fees |
-15.85 |
→ | FeeAmount |
|
eBay fees (negative, netted or separate) |
Net amount |
83.51 |
→ | NetAmount |
|
Net after fees/tax |
Transaction currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Orders are filtered, fees calculated, and aggregated by order number
Input
eBay Transaction Report
Financial transactions including orders, fees, refunds, payouts
Key columns:
Order number,
Type,
Gross transaction amount,
Total fees
filter_and_aggregate
Output
Sales Receipt
filtered to Order type, one output per order rows per
input
One receipt per order with revenue, shipping, tax, and optional fee line
Item Revenue
Product revenue
Shipping Income
Shipping charged to buyer
Tax Pass-through
Marketplace tax (wash entry if enabled)
Filtered to Type='Order', aggregated by Order number
eBay-QuickBooks Integration: Apps vs CSV Conversion
The App Integration Problem
Third-party sync apps (A2X, Link My Books, Synder) charge $30-50/month.
They require OAuth access to both eBay and QuickBooks.
For occasional sellers or those uncomfortable granting account access,
there's a simpler option: CSV-based integration.
CSV Integration Approach
Export your eBay Transaction Report monthly (or weekly).
Convert to QuickBooks format using this tool.
Import to QuickBooks in under 5 minutes.
Same accounting result. No app permissions. Pay only when you convert.
At ~$5 per conversion, you'd need to run 6-10 monthly conversions to equal
one month of app subscription.
Common Sales Receipt Import Errors
Issues you might encounter when importing Transaction Report data to Sales Receipt - and how we solve them
Invalid Date Format
eBay uses DD-Mon-YY format (e.g., Jan-15-26) which QuickBooks rejects
Jan-15-26
01/15/2026
Our converter automatically transforms dates to MM/DD/YYYY
Re-upload your file - dates are converted automatically
Negative Fee Values
eBay fees appear as negative numbers which confuse manual entry
-13.25
Netted into deposit or tracked separately
Fees are preserved as negative for proper netting in Sales Receipts
Choose fee handling mode: netted (simpler) or separate (more visible)
Order ID Too Long
eBay order numbers (15+ chars) exceed QuickBooks' 11-21 char limit
24-11234-56789
EBAY-1234-56789
Order numbers are prefixed and formatted to fit QBO limits
Full order ID preserved in Memo field for reference
Marketplace Tax Confusion
eBay collects and remits tax - not seller liability, but shows in Gross
Gross $108 (includes $8 tax eBay collected)
Sales $100, Tax Pass-through $8 (wash entry)
Tax wash entries created to match 1099-K while zeroing liability
Use 'wash' tax mode for proper 1099-K reconciliation
Wrong Report Type
User uploaded Orders Report instead of Transaction Report
Orders Report (no fee columns)
Transaction Report from Payments tab
Use Transaction Report from Seller Hub > Payments for fee data
Export from Payments tab, not Orders tab
Why Use This Tool?
No Monthly Fees
Pay per conversion, not monthly subscription. Perfect for occasional sellers or seasonal businesses.
No Account Access Required
No OAuth. No API credentials. Your eBay and QuickBooks accounts stay private.
Same Accounting Result
Sales, fees, and taxes imported exactly like sync apps do. Your books are just as accurate.
1099-K Reconciliation
Gross amounts tracked to match your eBay 1099-K. Fees properly categorized.
On-Demand Updates
Run integration when you need it — monthly, weekly, or quarterly. You control the timing.
Browser Privacy
Files process locally. No data uploaded to third-party servers.
Frequently Asked Questions
Same accounting result (sales, fees, taxes in QuickBooks). We're manual CSV-based instead of automatic sync. Lower cost for occasional use, no account access required.
Yes. We use the same source data (eBay Transaction Report) and create the same QuickBooks entries. The only difference is manual trigger vs automatic sync.
If you have 100+ orders daily and need real-time sync, apps make sense. For most sellers doing monthly or weekly reconciliation, CSV integration is more cost-effective.
We're batch-based, not real-time. Export your eBay data, convert, import. Most small businesses do this weekly or monthly, which works fine for accounting purposes.
This version outputs QBO Online format. QuickBooks Desktop (IIF) version coming soon.
~$5 per conversion vs $30-50/month for apps. If you convert monthly, that's $60/year vs $360-600/year for apps.
Ebay Seller → Quickbooks Online Data Ecosystem
All available data flows from Ebay Seller to Quickbooks Online