Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import PayPal to QuickBooks Desktop
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Desktop IIF Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
imported
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to import your own data?
Complete guide to import PayPal Activity Download into QuickBooks Desktop. Convert to IIF format with automatic fee tracking.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Step 1: Export from PayPal
PayPal → Reports → Activity Download → Select 'Balance Affecting' → Download CSV
2
Step 2: Upload & Convert
Upload your PayPal CSV here. We'll convert it to IIF format.
3
Step 3: Configure Accounts
Enter account names exactly as they appear in your QuickBooks Chart of Accounts.
4
Step 4: Download IIF File
Review the preview and download your .iif file.
5
Step 5: Import to QuickBooks Desktop
File → Utilities → Import → IIF Files → Select your downloaded file → Open
6
Step 6: Verify Import
Check your PayPal bank account register to verify transactions imported correctly.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Desktop Iif
| Paypal Transactions | Source Value | Quickbooks Desktop Iif | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | DATE |
01/15/2025
|
Transaction date |
Transaction ID |
9AB12345CD678901E |
→ | DOCNUM |
9AB12345CD678901E
|
Document/reference number |
Net |
97.10 |
→ | AMOUNT (TRNS) |
|
Net amount to PayPal account |
Gross |
100.00 |
→ | AMOUNT (SPL1) |
|
Gross amount to income/expense |
Fee |
-2.90 |
→ | AMOUNT (SPL2) |
|
Fee amount to expense account |
Name |
John Smith |
→ | NAME |
John Smith
|
Payee/customer name |
Data Transformation
Each PayPal transaction becomes TRNS/SPL/ENDTRNS block
Input
PayPal Transaction
Single row with Gross, Fee, Net amounts
Key columns:
Date,
Transaction ID,
Gross,
Fee,
Net
1:N — One input row creates multiple output rows
Output
IIF Transaction Block
3-4 rows per
input
Hierarchical TRNS/SPL structure for QuickBooks Desktop
The QuickBooks Desktop Import Challenge
Desktop Requires IIF Format
Unlike QuickBooks Online, QuickBooks Desktop cannot import CSV bank transactions.
It requires IIF (Intuit Interchange Format) - a special tab-delimited file.
PayPal only exports CSV. You need a converter.
Our Import Solution
We convert PayPal CSV to QuickBooks Desktop IIF:
1. Upload your PayPal Activity Download
2. We generate properly structured IIF with fee splits
3. Import directly to QuickBooks Desktop
Every transaction includes Gross, Fee, and Net - all balanced correctly.
Common IIF File Import Errors
Issues you might encounter when importing Activity Download data to IIF File - and how we solve them
Account Name Mismatch
QuickBooks can't find account in Chart of Accounts
ACCNT: 'PayPal Account' (doesn't exist)
ACCNT: 'Checking' (matches QB)
Create accounts in QB first or use matching names
Edit account names in tool options before converting
Transaction Doesn't Balance
IIF requires all AMOUNTs to sum to zero
TRNS: 97.10, SPL: -100.00 (gap of 2.90)
TRNS: 97.10, SPL1: -100.00, SPL2: 2.90 (balances)
Fee split ensures amounts balance correctly
Our converter automatically creates balanced entries
Why Use This Tool?
IIF Format Output
Ready for direct QuickBooks Desktop import - no additional conversion.
Fee Split Included
Each transaction splits Gross/Fee/Net into balanced entries.
All QB Versions
Works with QuickBooks Pro, Premier, and Enterprise (2020-2025).
Detailed Import Guide
Step-by-step instructions for the complete import workflow.
Transaction Mapping
Payments, refunds, and transfers mapped to correct QB types.
Balanced Entries
Every IIF block balances to zero as required.
Frequently Asked Questions
File menu → Utilities → Import → IIF Files. This option exists in all QuickBooks Desktop versions (Pro, Premier, Enterprise).
QuickBooks will auto-create missing accounts as 'Bank' type. We recommend creating all accounts first with correct types (Bank, Income, Expense).
IIF doesn't have a preview in QuickBooks. Use our preview feature to verify the data before downloading and importing.
QuickBooks doesn't have a single 'undo import' button. You'll need to delete the imported transactions manually or restore from a backup made before import.
Keep track of date ranges you've imported. Never import the same date range twice without first verifying no overlap exists.
Paypal → Quickbooks Desktop Data Ecosystem
All available data flows from Paypal to Quickbooks Desktop