Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
PayPal to QuickBooks Desktop Converter (IIF)
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
QuickBooks Desktop IIF Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
converted
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to convert your own data?
Convert PayPal Activity Download to QuickBooks Desktop IIF format with automatic fee tracking. Works with QB Pro, Premier, and Enterprise.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from PayPal
Go to PayPal → Reports → Activity Download. Select 'Balance Affecting' and download CSV.
2
Upload to Converter
Drag and drop your PayPal CSV file.
3
Configure Account Names
Enter your QuickBooks account names exactly as they appear in your Chart of Accounts.
4
Preview & Download
Review the IIF preview. Download the .iif file.
5
Import to QuickBooks
In QuickBooks Desktop: File → Utilities → Import → IIF Files. Select your downloaded file.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Desktop Iif
| Paypal Transactions | Source Value | Quickbooks Desktop Iif | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | DATE |
01/15/2025
|
Transaction date |
Transaction ID |
9AB12345CD678901E |
→ | DOCNUM |
9AB12345CD678901E
|
Document/reference number |
Net |
97.10 |
→ | AMOUNT (TRNS) |
|
Net amount to PayPal account |
Gross |
100.00 |
→ | AMOUNT (SPL1) |
|
Gross amount to income/expense |
Fee |
-2.90 |
→ | AMOUNT (SPL2) |
|
Fee amount to expense account |
Name |
John Smith |
→ | NAME |
John Smith
|
Payee/customer name |
Data Transformation
Each PayPal transaction becomes TRNS/SPL/ENDTRNS block
Input
PayPal Transaction
Single row with Gross, Fee, Net amounts
Key columns:
Date,
Transaction ID,
Gross,
Fee,
Net
1:N — One input row creates multiple output rows
Output
IIF Transaction Block
3-4 rows per
input
Hierarchical TRNS/SPL structure for QuickBooks Desktop
Why PayPal CSV Doesn't Import to QuickBooks Desktop
Desktop Doesn't Accept CSV for Transactions
QuickBooks Desktop cannot directly import CSV files as bank transactions.
It requires IIF (Intuit Interchange Format) - a special tab-delimited format.
PayPal's CSV export has the data, but in the wrong format entirely.
The Gross/Fee/Net Challenge
PayPal records three amounts per transaction: Gross, Fee, and Net.
IIF requires each transaction to "balance" - amounts must sum to zero.
We convert each PayPal transaction into a proper IIF block:
- TRNS line: PayPal account (Net amount)
- SPL line 1: Income/Expense (Gross amount, opposite sign)
- SPL line 2: Fees expense (Fee amount)
- ENDTRNS marker
Everything balances, fees are tracked, and your books are accurate.
Common IIF File Import Errors
Issues you might encounter when importing Activity Download data to IIF File - and how we solve them
Account Name Mismatch
QuickBooks can't find account in Chart of Accounts
ACCNT: 'PayPal Account' (doesn't exist)
ACCNT: 'Checking' (matches QB)
Create accounts in QB first or use matching names
Edit account names in tool options before converting
Transaction Doesn't Balance
IIF requires all AMOUNTs to sum to zero
TRNS: 97.10, SPL: -100.00 (gap of 2.90)
TRNS: 97.10, SPL1: -100.00, SPL2: 2.90 (balances)
Fee split ensures amounts balance correctly
Our converter automatically creates balanced entries
Why Use This Tool?
Native IIF Format
Output is ready for QuickBooks Desktop import - no conversion needed.
Automatic Fee Splits
Gross/Fee/Net split into balanced transaction blocks. All amounts sum to zero.
Works with All Versions
Compatible with QuickBooks Pro, Premier, and Enterprise (2020-2025).
Transaction Type Mapping
Payments, refunds, and transfers automatically mapped to appropriate QuickBooks types.
60-Second Conversion
Upload → Preview → Download. No API, no sync, no waiting.
Balanced Entries
Every transaction balances correctly. IIF validation built-in.
Frequently Asked Questions
QuickBooks Pro, Premier, and Enterprise versions from 2020-2025 all support IIF import. The file menu location is: File → Utilities → Import → IIF Files.
Yes! Account names in the IIF must match your QuickBooks Chart of Accounts exactly (including capitalization). If a name doesn't match, QuickBooks will create a new account.
QuickBooks will auto-create missing accounts, but they'll default to 'Bank' type. We recommend creating your accounts first with correct types (Bank, Income, Expense).
After import, run the Profit & Loss report and check your PayPal bank account register. The register should show the imported transactions with the correct dates and amounts.
IIF imports don't check for duplicates. Import the same file twice and you'll have duplicate transactions. Always import once and verify before re-importing.
Paypal → Quickbooks Desktop Data Ecosystem
All available data flows from Paypal to Quickbooks Desktop