Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect PayPal to QuickBooks Online — No App Required
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
QuickBooks Online Journal Entry Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
connected
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
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Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Ready to connect your own data?
Connect PayPal to QuickBooks Online in 60 seconds. No app installation, no API configuration, no monthly fees. File-based connection that just works.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from PayPal
Go to PayPal → Reports → Activity Download. Select 'Balance Affecting' and download CSV.
2
Upload to Converter
Drag and drop your PayPal CSV file here.
3
Configure Accounts
Enter your QuickBooks account names for PayPal, income, and fees.
4
Preview & Download
Review the converted data and download the QBO-ready file.
5
Import to QuickBooks
In QBO: Settings → Import Data → Journal Entries → Upload file.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Online Journal Entry
| Paypal Transactions | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | JournalDate |
01/15/2025
|
Transaction date |
Transaction ID |
9AB12345CD678901E |
→ | JournalNo |
9AB12345CD678901E
|
Unique identifier for journal entry |
Gross |
100.00 |
→ | Credits |
100.00
|
Gross amount credited to income |
Fee |
-2.90 |
→ | Debits |
-2.90
|
Fee amount debited to expense |
Net |
97.10 |
→ | Debits |
97.10
|
Net amount debited to PayPal bank account |
Data Transformation
Each PayPal transaction splits into 2-3 journal lines
Input
PayPal Transaction
Single row with Gross, Fee, Net amounts
Key columns:
Date,
Transaction ID,
Gross,
Fee,
Net,
Type
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
2-3 rows per
input
Balanced debit/credit lines for double-entry
Why the Native PayPal-QuickBooks Connection Falls Short
API Connections Have Limitations
The official PayPal integration in QuickBooks imports transactions as bank feeds.
Bank feeds only show Net amounts — the fee is buried or missing entirely.
You end up with understated revenue and no expense tracking for PayPal fees.
Your P&L is wrong, and you can't see how much you're paying in fees.
Our File-Based Connection
We connect PayPal to QuickBooks through file export/import:
1. Export Activity Download from PayPal (includes Gross, Fee, Net)
2. Convert to QuickBooks Journal Entry format (proper fee split)
3. Import to QuickBooks (native CSV import)
Fees tracked as expenses, revenue recorded correctly, bank reconciles perfectly.
No API issues, no sync failures, no monthly subscription.
Common Journal Entry Import Errors
Issues you might encounter when importing Activity Download data to Journal Entry - and how we solve them
Pending Transactions Excluded
Only 'Completed' transactions are imported
Status: Pending, Held, Denied
Status: Completed
Filter PayPal export to balance-affecting transactions
Re-export from PayPal with 'Balance Affecting' filter
Mixed Currencies Detected
QBO Journal Entries use home currency only
Mixed USD, EUR, GBP transactions
USD transactions only (or single currency)
Export separate files per currency
Filter transactions by currency before import
Refund Signs Reversed
Refunds have negative Gross, positive Fee reversal
Gross: -100, Fee: +2.90, Net: -97.10
Correctly reversed journal entries
Processor handles sign reversal automatically
No action needed - handled by conversion
Why Use This Tool?
No App Installation
Works with PayPal's standard CSV export. No OAuth, no API keys, no permissions.
Proper Fee Tracking
Every PayPal fee recorded as a separate expense. Know exactly what you're paying.
No Monthly Subscription
Pay per use, not per month. No recurring fees, cancel anytime.
60-Second Connection
Upload → Preview → Download. No API rate limits or sync waiting.
Bank Reconciliation Ready
Net amounts match your bank feed exactly. Reconcile in minutes.
Browser-Based Privacy
Small files process locally. Your financial data stays private.
Frequently Asked Questions
The official integration imports only Net amounts. You lose visibility into fees and understate revenue. Our file-based method tracks everything correctly.
For accounting accuracy, it's better. Real-time bank feeds often misclassify transactions and hide fees. Our method gives you complete control and full visibility.
We recommend weekly or monthly imports matching your reconciliation cycle. This gives you clean books without constant babysitting.
The tool handles large files efficiently. Files over 1,000 rows automatically split into QBO-compatible batches.
No. You can use both — the bank feed for quick reconciliation, and our tool for proper fee tracking and categorization.
Paypal → Quickbooks Online Data Ecosystem
All available data flows from Paypal to Quickbooks Online