Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Convert eBay Sales to QuickBooks — Fees & Tax Handled
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
QuickBooks Online CSV Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
converted
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to convert your own data?
Stop manually entering eBay sales. Convert your Transaction Report to QuickBooks-ready format with proper fee tracking.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from eBay
Go to Seller Hub → Payments → Download → Transaction Report (CSV)
2
Upload and Configure
Upload your CSV and set fee handling preference (netted or separate)
3
Preview and Download
Review converted data, verify fee calculations, then download
4
Import to QuickBooks
Import via Sales → Sales Receipts → Import. Fees appear as discounts or track separately.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Ebay_Seller Transactions fields map to Quickbooks Online Sales Receipt
| Ebay_Seller Transactions | Source Value | Quickbooks Online Sales Receipt | Target Value | Note | |
|---|---|---|---|---|---|
Order number |
11-12345-67890 |
→ | RefNumber |
11-12345-67890
|
Order number with EBAY- prefix |
Transaction creation date |
Jan-15-2026 |
→ | TxnDate |
Jan-15-2026
|
Date converted to MM/DD/YYYY |
Buyer name |
John Smith |
→ | Customer |
John Smith
|
Buyer name (max 100 chars) |
Item subtotal |
100.00 |
→ | ItemAmount |
100.00
|
Item revenue |
Shipping and handling |
8.00 |
→ | ShippingAmount |
8.00
|
Shipping income |
eBay collected tax |
8.64 |
→ | TaxAmount |
8.64
|
Marketplace tax (pass-through) |
Total fees |
-15.85 |
→ | FeeAmount |
|
eBay fees (negative, netted or separate) |
Net amount |
83.51 |
→ | NetAmount |
|
Net after fees/tax |
Transaction currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Orders are filtered, fees calculated, and aggregated by order number
Input
eBay Transaction Report
Financial transactions including orders, fees, refunds, payouts
Key columns:
Order number,
Type,
Gross transaction amount,
Total fees
filter_and_aggregate
Output
Sales Receipt
filtered to Order type, one output per order rows per
input
One receipt per order with revenue, shipping, tax, and optional fee line
Item Revenue
Product revenue
Shipping Income
Shipping charged to buyer
Tax Pass-through
Marketplace tax (wash entry if enabled)
Filtered to Type='Order', aggregated by Order number
Why eBay Data Doesn't Import Cleanly to QuickBooks
The eBay Fee Complexity
eBay's Managed Payments includes multiple fee types: Final Value Fee (fixed + variable),
payment processing fee, international fee, and promoted listings fees.
Manually tracking these in QuickBooks is tedious and error-prone. Our tool automatically
extracts and categorizes fees for proper expense tracking.
The 1099-K Matching Problem
eBay reports Gross sales on your 1099-K, but your bank deposits show Net (after fees and tax).
Without proper accounting, your books won't match your tax forms. We create entries that
reconcile perfectly with your 1099-K while tracking actual deposits.
Common Sales Receipt Import Errors
Issues you might encounter when importing Transaction Report data to Sales Receipt - and how we solve them
Invalid Date Format
eBay uses DD-Mon-YY format (e.g., Jan-15-26) which QuickBooks rejects
Jan-15-26
01/15/2026
Our converter automatically transforms dates to MM/DD/YYYY
Re-upload your file - dates are converted automatically
Negative Fee Values
eBay fees appear as negative numbers which confuse manual entry
-13.25
Netted into deposit or tracked separately
Fees are preserved as negative for proper netting in Sales Receipts
Choose fee handling mode: netted (simpler) or separate (more visible)
Order ID Too Long
eBay order numbers (15+ chars) exceed QuickBooks' 11-21 char limit
24-11234-56789
EBAY-1234-56789
Order numbers are prefixed and formatted to fit QBO limits
Full order ID preserved in Memo field for reference
Marketplace Tax Confusion
eBay collects and remits tax - not seller liability, but shows in Gross
Gross $108 (includes $8 tax eBay collected)
Sales $100, Tax Pass-through $8 (wash entry)
Tax wash entries created to match 1099-K while zeroing liability
Use 'wash' tax mode for proper 1099-K reconciliation
Wrong Report Type
User uploaded Orders Report instead of Transaction Report
Orders Report (no fee columns)
Transaction Report from Payments tab
Use Transaction Report from Seller Hub > Payments for fee data
Export from Payments tab, not Orders tab
Why Use This Tool?
Fee Breakdown
Automatically extracts Final Value, payment processing, and ad fees from your Transaction Report.
1099-K Ready
Creates entries that match your eBay 1099-K. Gross sales tracked separately from net deposits.
Marketplace Tax Wash
eBay collects and remits tax — not your liability. We handle the pass-through accounting correctly.
60-Second Conversion
Upload → Preview → Download. No API setup or waiting for sync.
Browser-Based Privacy
Your financial data processes locally. Never uploaded to external servers.
Payout Reconciliation
Group transactions by Payout ID to match bank deposits exactly.
Frequently Asked Questions
Use the Transaction Report from Seller Hub → Payments tab. The Orders Report doesn't include fee data needed for accounting.
Two options: 'Netted' subtracts fees from deposit (simpler). 'Separate' tracks fees as expenses (more detailed). Both reconcile correctly.
eBay collects and remits sales tax in marketplace facilitator states. We create wash entries so your books match your 1099-K without showing false tax liability.
Yes. We record Gross transaction amounts (which eBay reports on 1099-K) while properly accounting for fees and tax remittance.
Orders with multiple items are aggregated into single QuickBooks transactions with correct totals.
Use /convert/ebay-quickbooks-desktop for IIF format (coming soon).
Ebay Seller → Quickbooks Online Data Ecosystem
All available data flows from Ebay Seller to Quickbooks Online