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QuickBooks Online Journal Entry CSV Validator
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
Free 5-row preview · Most files ~$5 · No sign-up required
Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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What Our Users Say
Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Liked the preview?
Upload your actual file to get the real conversion
Check your journal entry CSV for balanced debits/credits before importing to QuickBooks Online.
Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start
Validation Questions Answered
What columns are required for QBO journal entries?
Required columns are JournalNo, JournalDate, Account Name, and either Debits or Credits (use plural form). Description and Name are optional.
Why must I use 'Debits' and 'Credits' (plural)?
QuickBooks Online specifically requires the plural column names. Using 'Debit' and 'Credit' (singular) will cause import errors.
What if my journal entry doesn't balance?
The validator will flag unbalanced entries. Ensure total Debits equal total Credits for each JournalNo group.
How Validation Works
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Why Validate Journal Entries?
Balance is Critical
Journal entries must balance - total debits must equal total credits.
Unbalanced entries will be rejected by QuickBooks Online.
Validating first catches balance issues and formatting problems.
What This Tool Checks
We validate your journal entry CSV against QBO requirements:
- Required columns present (JournalNo, JournalDate, Account Name)
- Debits and Credits columns (plural form required)
- Each journal entry balances (debits = credits)
- Date format correct (MM/DD/YYYY)
You get a detailed error report with entry numbers to fix issues.
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
Why Validate Before Importing?
Balance Checking
Verifies each journal entry's debits equal credits.
Column Validation
Checks for required columns including plural Debits/Credits.
Entry-Level Errors
Get specific error messages for each unbalanced entry.
Account Format
Validates sub-account format (Parent:Sub Account).
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Unbalanced Journal Entry
Total debits don't equal total credits for this JournalNo
Debits: $100, Credits: $90
Debits: $100, Credits: $100
Each journal entry must balance
Adjust amounts so debits equal credits
Wrong Column Name (Singular)
QBO requires 'Debits' and 'Credits' (plural form)
Debit, Credit columns
Debits, Credits columns
Rename columns to plural form
Change 'Debit' to 'Debits' and 'Credit' to 'Credits'
Missing Account Name
The Account Name column is required
(blank Account Name)
Sales:Product Sales
Every line needs an account
Add account names; use Parent:Sub format for sub-accounts
Both Debit and Credit on Same Line
A line has values in both Debits and Credits columns
Debits: 100, Credits: 50
Debits: 100, Credits: (blank)
Each line should have either a debit or credit, not both
Split into separate lines or clear one column
More credits - more savings
Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.
// PRICING //
Choose the plan that fits your needs
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required columns are JournalNo, JournalDate, Account Name, and either Debits or Credits (use plural form). Description and Name are optional.
QuickBooks Online specifically requires the plural column names. Using 'Debit' and 'Credit' (singular) will cause import errors.
Use the format 'Parent Account:Sub Account' with a colon separator. Example: 'Sales:Product Sales' or 'Expenses:Office Supplies'.
The validator will flag unbalanced entries. Ensure total Debits equal total Credits for each JournalNo group.
No, QBO journal entries use home currency only. Currency column is not supported for JE imports.
QuickBooks Online supports importing up to 1,000 journal entries via CSV file, though the native import feature is available primarily in UK/Canadian versions or with Advanced accounts in the US.
Yes, disable account numbers in QuickBooks before importing journal entries, then re-enable them afterward to avoid import failures.
Journal entry dates must be consistently formatted as MM/DD/YYYY (or your region's standard format) for successful import validation.
Account names must match your Chart of Accounts exactly, including spacing and capitalization. Even minor differences will cause the entire import to fail.
When posting to Accounts Receivable or Payable accounts, you must also include a Customer, Vendor, or Employee reference for that line item.
Alternative tools for QBO Journal Entry:
- GuruImporter — IIF File Import to QuickBooks Online
- SaaSant — Bulk import/export tool for QuickBooks and Xero transactions
- Rightworks Transaction Pro — QuickBooks CSV/Excel import/export tool with validation
- Synder — E-commerce accounting automation platform for QuickBooks, Xero, Stripe, PayPal, ...
- Zed Systems — QuickBooks import/export utility for Excel/CSV/IIF files
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