Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
QuickBooks Online Journal Entry CSV Validator
or drop files here
CSV, XLS, XLSX
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Ready for download
| $ |
|---|
+ more rows
Purchase to download full report
Records validated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
credits for all formats
CSV, Excel, Google Sheets - pay once, download any
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
Unlock Full Download
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to validate your own data?
Check your journal entry CSV for balanced debits/credits before importing to QuickBooks Online.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare CSV File
Export or create your journal entry CSV with required columns
2
Upload File
Drop your CSV file or click to browse
3
Review Results
See validation summary and balance check results
4
Fix & Import
Fix any unbalanced entries and import to QuickBooks Online
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Journal Entries?
Balance is Critical
Journal entries must balance - total debits must equal total credits.
Unbalanced entries will be rejected by QuickBooks Online.
Validating first catches balance issues and formatting problems.
What This Tool Checks
We validate your journal entry CSV against QBO requirements:
- Required columns present (JournalNo, JournalDate, Account Name)
- Debits and Credits columns (plural form required)
- Each journal entry balances (debits = credits)
- Date format correct (MM/DD/YYYY)
You get a detailed error report with entry numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Unbalanced Journal Entry
Total debits don't equal total credits for this JournalNo
Debits: $100, Credits: $90
Debits: $100, Credits: $100
Each journal entry must balance
Adjust amounts so debits equal credits
Wrong Column Name (Singular)
QBO requires 'Debits' and 'Credits' (plural form)
Debit, Credit columns
Debits, Credits columns
Rename columns to plural form
Change 'Debit' to 'Debits' and 'Credit' to 'Credits'
Missing Account Name
The Account Name column is required
(blank Account Name)
Sales:Product Sales
Every line needs an account
Add account names; use Parent:Sub format for sub-accounts
Both Debit and Credit on Same Line
A line has values in both Debits and Credits columns
Debits: 100, Credits: 50
Debits: 100, Credits: (blank)
Each line should have either a debit or credit, not both
Split into separate lines or clear one column
Why Use This Tool?
Balance Checking
Verifies each journal entry's debits equal credits.
Column Validation
Checks for required columns including plural Debits/Credits.
Entry-Level Errors
Get specific error messages for each unbalanced entry.
Account Format
Validates sub-account format (Parent:Sub Account).
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
Required columns are JournalNo, JournalDate, Account Name, and either Debits or Credits (use plural form). Description and Name are optional.
QuickBooks Online specifically requires the plural column names. Using 'Debit' and 'Credit' (singular) will cause import errors.
Use the format 'Parent Account:Sub Account' with a colon separator. Example: 'Sales:Product Sales' or 'Expenses:Office Supplies'.
The validator will flag unbalanced entries. Ensure total Debits equal total Credits for each JournalNo group.
No, QBO journal entries use home currency only. Currency column is not supported for JE imports.