Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import PayPal to QuickBooks Online
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Online Journal Entry Format
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All rows valid
| $ |
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imported
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Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to import your own data?
Step-by-step guide to import PayPal Activity Download into QuickBooks Online. Automatic fee separation and bank reconciliation ready.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Step 1: Export from PayPal
Log into PayPal → Go to Reports → Activity Download → Select date range → Choose 'Balance Affecting' → Download CSV
2
Step 2: Upload & Convert
Upload your PayPal CSV to this tool. We'll convert it to QuickBooks Journal Entry format.
3
Step 3: Configure Accounts
Enter your QuickBooks account names. Make sure they match your Chart of Accounts exactly.
4
Step 4: Download Converted File
Review the preview and download your QBO-ready CSV file.
5
Step 5: Import to QuickBooks Online
In QBO: Gear icon → Import Data → Journal Entries → Browse for file → Map columns → Import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Online Journal Entry
| Paypal Transactions | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | JournalDate |
01/15/2025
|
Transaction date |
Transaction ID |
9AB12345CD678901E |
→ | JournalNo |
9AB12345CD678901E
|
Unique identifier for journal entry |
Gross |
100.00 |
→ | Credits |
100.00
|
Gross amount credited to income |
Fee |
-2.90 |
→ | Debits |
-2.90
|
Fee amount debited to expense |
Net |
97.10 |
→ | Debits |
97.10
|
Net amount debited to PayPal bank account |
Data Transformation
Each PayPal transaction splits into 2-3 journal lines
Input
PayPal Transaction
Single row with Gross, Fee, Net amounts
Key columns:
Date,
Transaction ID,
Gross,
Fee,
Net,
Type
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
2-3 rows per
input
Balanced debit/credit lines for double-entry
Importing PayPal to QuickBooks: The Challenge
PayPal's Data Doesn't Match QuickBooks
PayPal exports 40+ columns with Gross, Fee, and Net amounts.
QuickBooks import options expect simple single-amount transactions.
Direct import loses fee visibility and creates reconciliation nightmares.
Our Import Solution
We transform PayPal's complex export into QuickBooks-ready Journal Entries:
1. Convert your PayPal Activity Download CSV
2. Generate proper debit/credit entries for each transaction
3. Import using QBO's native Journal Entry importer
Fees tracked, revenue accurate, bank reconciles.
Common Journal Entry Import Errors
Issues you might encounter when importing Activity Download data to Journal Entry - and how we solve them
Pending Transactions Excluded
Only 'Completed' transactions are imported
Status: Pending, Held, Denied
Status: Completed
Filter PayPal export to balance-affecting transactions
Re-export from PayPal with 'Balance Affecting' filter
Mixed Currencies Detected
QBO Journal Entries use home currency only
Mixed USD, EUR, GBP transactions
USD transactions only (or single currency)
Export separate files per currency
Filter transactions by currency before import
Refund Signs Reversed
Refunds have negative Gross, positive Fee reversal
Gross: -100, Fee: +2.90, Net: -97.10
Correctly reversed journal entries
Processor handles sign reversal automatically
No action needed - handled by conversion
Why Use This Tool?
Complete Import Guide
Step-by-step instructions from PayPal export to QuickBooks import.
Automatic Fee Tracking
PayPal fees automatically split into separate expense entries.
Bank Reconciliation Ready
Net amounts match your bank feed for easy reconciliation.
No Third-Party Apps
Use QuickBooks' native Journal Entry import - no subscriptions.
Transaction Type Detection
Payments, refunds, and transfers mapped automatically.
Privacy First
Small files process in your browser. Data stays local.
Frequently Asked Questions
Click the Gear icon (Settings) → Under Tools, click 'Import Data' → Select 'Journal Entries' → Browse for your converted CSV file.
Journal Entries support native CSV import with proper debit/credit handling. Bank transaction imports only accept single amounts and can't properly split fees.
Yes. Create your PayPal bank account, PayPal Fees expense account, and income account in QuickBooks first. Use the exact same names in this tool.
We recommend monthly imports to keep your books current. Match import periods to your bank statement periods for easier reconciliation.
QBO shows an import summary. Failed rows are usually due to account name mismatches. Correct the account names and re-import only the failed transactions.
Paypal → Quickbooks Online Data Ecosystem
All available data flows from Paypal to Quickbooks Online