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PayPal to QuickBooks Converter Bank Import
or drop .csv, .xls, .xlsx, .xlsm files here
Invoice import blocked if Sales Tax enabled in QBO
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QuickBooks 3-Column Bank CSV Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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14-day money-back guarantee
PCI DSS compliant
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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What Our Users Say
Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Liked the preview?
Upload your actual file to get the real conversion
Transform PayPal transaction history into QuickBooks-ready bank statements. Track PayPal income and fees in QuickBooks with automatic format conversion.
Free preview, Pay only to download
Your data stays in your browser
Run on Google Cloud Platform
How It Works
1
Export from Paypal
Activity → All Reports → Activity download → Download CSV
2
Upload and Configure
Upload Activity Download CSV and choose Bank Transaction CSV (3-Column) format
3
Preview and Download
Review converted data, download Quickbooks Online-ready file
4
Import to QuickBooks Online
Banking → Select Account → Upload from Computer → Import CSV
Why Convert PayPal to QuickBooks?
Track PayPal Business Income
PayPal is widely used for freelance payments, e-commerce sales, and contractor income. QuickBooks
requires proper transaction tracking but doesn't have direct PayPal integration for all account types.
This tool converts PayPal's Activity Download CSV into QuickBooks' bank transaction format, allowing you to:
- Track all PayPal income and expenses in QuickBooks
- Separate PayPal fees for tax deductions
- Reconcile PayPal payments with bank deposits
- Maintain accurate business bookkeeping
Fee Tracking Options
PayPal charges fees on most transactions. This tool offers two modes:
Net Mode (default): Uses the net amount (after fees). Simple and clean - one row per transaction.
Fee Split Mode: Creates two rows per transaction - gross income + separate fee expense.
This gives you detailed fee tracking for tax deductions and profitability analysis.
Most accountants prefer fee split mode for accurate expense categorization in QuickBooks.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Online Bank Transaction
| Paypal Transactions | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | Date |
01/15/2025
|
Format to MM/DD/YYYY |
Net |
97.10 |
→ | Amount |
97.10
|
Net amount after fees (or Gross if fee-split mode) |
Fee |
-2.90 |
→ | Amount |
-2.90
|
Separate fee row (if fee-split mode enabled) |
Why Use This Tool?
Fee Splitting
Optional mode to create separate expense rows for PayPal fees - essential for tax deductions.
Date Formatting
Automatically formats dates to MM/DD/YYYY as required by QuickBooks.
Smart Descriptions
Combines transaction type, counterparty name, and notes for clear transaction records.
Currency Filtering
Filter multi-currency exports to match your QuickBooks account currency requirements.
Status Filtering
Excludes pending, reversed, or refunded transactions by default.
Browser Privacy
All processing happens locally. Your PayPal data never leaves your computer.
Data Transformation
Each PayPal transaction can become 1-2 rows (depending on fee-split mode)
Input
PayPal Transaction
Payment, refund, or withdrawal with fees
Key columns:
Date,
Gross,
Fee,
Net,
Name,
Type
1:N — One input row creates multiple output rows
Output
QuickBooks Bank Transaction(s)
1-2 rows per
input
Net-only or Gross+Fee split
Transaction Amount
Net if simple mode, Gross if fee-split mode
Fee Expense (optional)
Separate row for fee (fee-split mode only)
Sum of output amounts equals Net amount
Common Bank Transaction CSV (3-Column) Import Errors
Issues you might encounter when importing Activity Download data to Bank Transaction CSV (3-Column) - and how we solve them
Multiple Currencies in File
PayPal export contains transactions in different currencies
USD, EUR, GBP in same file
Filter for USD only
QuickBooks requires single currency per account
Use currency filter or export by currency separately
Pending Transactions Included
File contains non-Completed transactions
Status: Pending
Status: Completed (filtered)
Enable 'Completed only' filter (default on)
Processor filters non-Completed by default
Inconsistent Date Format
QuickBooks requires consistent MM/DD/YYYY format
01/15/2025, 1/5/2025 (mixed)
01/15/2025 (consistent)
Processor normalizes all dates to MM/DD/YYYY
Automatic - dates standardized during conversion
Want to save on credits?
Buy bundles and get up to 27% off. Check our pricing options below.
// PRICING //
Choose the plan that fits your needs
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Yes, if you want to track PayPal fees separately as business expenses for tax deductions. Fee split mode creates two rows per transaction: the gross income and the fee expense. This matches real-world accounting where fees are legitimate business expenses. Use net mode only if you prefer simple one-row-per-transaction tracking.
QuickBooks requires each account to use a single currency. If your PayPal export has multiple currencies, use the currency filter to create separate files for each currency. Import each to its corresponding QuickBooks account (e.g., USD transactions to USD PayPal account, EUR to EUR account).
Log into PayPal Business → Reports → Activity Download → Select 'Customize download fields' → Choose date range → Download CSV. You can export up to 12 months at a time, with maximum 7 years of history available.
PayPal withdrawals to your bank will appear in both PayPal export and bank feed. Import PayPal transactions to a 'PayPal Clearing' account in QuickBooks, then record transfers as movements between PayPal and Bank accounts to avoid duplication.
Export matching your QuickBooks accounting period (monthly or quarterly). PayPal allows max 12 months per export. If you need more history, download multiple exports and convert each separately.
Refunds appear in the PayPal export with Type='Refund'. The converter preserves this in the description. After importing to QuickBooks, you can filter or categorize refund transactions separately.
Duplicates occur when both PayPal and your connected bank account import the same transaction. Exclude PayPal transactions if your bank account already includes them.
You can import up to 18 months of historical PayPal transactions into QuickBooks when setting up the connection.
A transfer moves money between accounts, while a deposit records sales into undeposited funds. Use deposits to group multiple PayPal sales into one bank deposit entry.
First check the Banking section. If not found, manually add the transaction by clicking New and matching your PayPal statement details.
Paypal → Quickbooks Online Data Ecosystem
All available data flows from Paypal to Quickbooks Online
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Date → JournalDate
Transaction ID → JournalNo
Gross → Credits
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Quickbooks Online
Bank Transaction CSV (3-Column)
QuickBooks Online bank transaction import - 3-column format
Date → Date
Net → Amount
Name + Type → Description
Alternative Tools (5)
Other solutions available for PayPal → QuickBooks:
- Synder — Automatically connects PayPal and QuickBooks with smart sync. Synder connects over 30 sales and payment platforms to Qui...
- PayTraQer — An automation application that syncs online payments and e-commerce sales with QuickBooks Online and Xero. PayTraQer syn...
- MyWorks Software — MyWorks' QuickBooks integration connects full ecommerce stores (Shopify or WooCommerce) with QuickBooks including every ...
- A2X — Trusted by 12,000+ merchants, accountants, & bookkeepers. A2X automatically posts summarized daily PayPal entries—includ...
- MoneyThumb — Financial file converters offering csv2qbo Convert and 2qbo Convert Pro for importing unlimited PayPal transaction histo...
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