Worldpay to Xero Converter

🥦

Convert Complete

Xero Bank Statement CSV Format
valid rows

Convert Worldpay payment transactions to Xero bank statements in 60 seconds. No API setup, no subscription.

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Download Sample Worldpay Export

Sample CSV to test the converter

Download Sample

Tool Rating

4.6 / 5 (47 votes)

How It Works

1

Export from Worldpay

iQ Bar (Financial icon) → Reconciliation Dashboard → Export CSV

2

Upload and Configure

Upload Reconciliation Report CSV and choose Bank Statement format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Accounting → Bank Accounts → Select Account → Import Statement

Why Worldpay Transactions Don't Import Cleanly to Xero

The Settlement Format Problem

Worldpay (FIS) deposits settled transactions to your bank account, but their Settlement Reconciliation Report doesn't match Xero's bank import format. Without proper formatting, you'd manually enter each transaction or spend hours reformatting CSV columns to match Xero's requirements.

What This Tool Does

We automatically convert Worldpay exports to Xero-compatible bank statements: - Extracts settlement dates and formats them for your Xero region - Converts refunds/chargebacks to negative amounts automatically - Maps transaction references to Payee field - Creates proper Reference numbers for bank matching - Handles multi-currency settlements Your Xero bank account matches your Worldpay deposits exactly.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Worldpay Reconciliation fields map to Xero Bank Statement

Worldpay Reconciliation Source Value Xero Bank Statement Target Value Note
Gross Amount 125.00 Spend Transaction amount (positive for sales)
Worldpay Fees 1.75 Spend Worldpay processing fees (negative)
Passthrough Fees 1.75 Spend Interchange fees (negative, tracked separately if split)
Payment ID PAY-1234567890 Reference PAY-1234567890 Worldpay's unique transaction ID
Transfer ID XFER-20250117-001 Reference XFER-20250117-001 Settlement transfer identifier

Why Use This Tool?

No API Setup Required

Works with standard Worldpay CSV exports. No OAuth, no API keys.

60-Second Conversion

Upload → Preview → Download. No waiting for sync or rate limits.

Automatic Refund Handling

Refunds and chargebacks automatically converted to negative amounts.

Multi-Currency Support

Handle settlements across multiple currencies. Process each separately.

Region-Aware Date Formatting

Supports UK, US, AU, NZ, and EU Xero organizations with proper date formats.

Browser-Based Privacy

Files process locally. Your payment data never leaves your computer.

Data Transformation

Each transaction creates gross and fee rows in Xero bank format, optionally splitting Worldpay and Passthrough fees

Input Worldpay Transaction

One row per transaction with gross amount and fee breakdown

Key columns: Payment ID, Gross Amount, Worldpay Fees, Transfer ID
1:N — One input row creates multiple output rows
Output Xero Bank Rows 2-3 (depends on split_fees setting) rows per input

Multiple spend rows for transaction and fee tracking

Transaction Amount Sale, refund, or chargeback at gross amount
Worldpay Fee Worldpay processing fee tracked separately
Passthrough Fee Interchange fee tracked separately (if split_fees enabled)
All amounts sum to net deposit (matches bank statement)

Common Bank Statement Import Errors

Issues you might encounter when importing Reconciliation Report data to Bank Statement - and how we solve them

Transfer Totals Don't Match Bank

Xero bank import totals don't align with actual bank deposits

Verify you're using the complete Worldpay Reconciliation Report. Check for missing transactions or split transfers.

Too Many Fee Rows in Xero

Xero bank import has 3 rows per transaction making reconciliation difficult

Disable 'split_fees' option to combine Worldpay and Passthrough fees into one line.

Xero Rejects Import Due to Date Format

Xero can't parse dates because wrong regional format is used

Set the correct region (UK/AU/NZ/EU use DD/MM/YYYY, US uses MM/DD/YYYY). Check your Xero organisation settings.

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How are credits calculated?

Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use the Settlement Reconciliation Report or Transaction Report from Business Manager. This contains the transaction details needed for conversion to Xero.
Select the format matching your Xero organization. UK/AU/NZ use DD/MM/YYYY, US uses MM/DD/YYYY. Using the wrong format will cause import errors.
Refunds and chargebacks are automatically converted to negative amounts in the Money Out column for proper bank reconciliation.
Yes. Worldpay was acquired by FIS but the settlement reports maintain the same structure. This tool works with both legacy Worldpay and FIS Worldpay reports.
Process each currency's settlement separately and import to the appropriate bank account for each currency in Xero.
This tool is specifically for Xero. For QuickBooks, use our Worldpay to QuickBooks converter which creates the correct QBO format.
Upload the converted CSV through Banking → Upload File in Xero. Select your Worldpay bank account and import the transactions.
IPAY Xero is the reference Worldpay uses for deposits into your settlement account. Match this reference when reconciling in Xero.
Worldpay deducts processing fees before depositing to your bank. The CSV shows gross amounts, but your bank shows net after fees.
Worldpay fees are typically shown on separate invoices. Enter these as bills or expenses in Xero to track total processing costs.