Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Convert WooCommerce Products to Xero Items: Free Inventory Sync Tool
or drop .csv, .xlsx, .xls files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Xero Items Import CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
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Ready to convert your own data?
Transform WooCommerce product catalog into Xero inventory items instantly
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from WooCommerce
Go to Products > All Products > Export in WooCommerce admin
2
Select Your Region
Choose your Xero region (US, UK, AU, NZ) for correct tax types
3
Upload & Convert
Upload your product CSV and download the Xero-ready file
4
Import to Xero
Go to Xero > Business > Products & Services > Import and upload the file
Why WooCommerce Products Need Conversion for Xero
SKU and Tax Requirements
Xero requires item codes (SKUs) and exact tax type names. WooCommerce exports product data in a different format that needs transformation for successful Xero import.
What We Convert
- SKU → ItemCode (auto-generated if missing)
- Product Name → ItemName
- Description → Description (HTML stripped)
- Price → SalesPrice
- Stock → QuantityOnHand
- Tax Status → TaxType (regional: VAT, GST, or Sales Tax)
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Woocommerce Products fields map to Xero Inventory Item
| Woocommerce Products | Source Value | Xero Inventory Item | Target Value | Note | |
|---|---|---|---|---|---|
SKU |
PROD-001 |
→ | ItemCode |
PROD-001
|
Unique item identifier (required) |
Name |
Blue Widget |
→ | ItemName |
Blue Widget
|
Product name/title |
Description |
<p>Premium widget with lifetime warranty</p> |
→ | Description |
<p>Premium widget with lifetime warranty</p>
|
Product description for sales |
Regular price |
29.99 |
→ | SalesPrice |
|
Default selling price |
Stock |
100 |
→ | QuantityOnHand |
100
|
Current inventory quantity |
Tax status |
taxable |
→ | TaxType |
|
Sales tax applicability |
Why Use This Tool?
Auto-Generate SKUs
Creates item codes from product IDs if SKUs are missing
Regional Tax Types
Maps to correct tax types for US, UK, AU, or NZ Xero organizations
HTML Cleanup
Strips HTML tags from product descriptions automatically
Price Optimization
Uses sale price if active, otherwise regular price
Inventory Sync
Imports stock quantities for inventory tracking in Xero
Account Code Mapping
Links products to your Xero sales revenue account
Data Transformation
Each WooCommerce product becomes one Xero inventory item
Input
WooCommerce Product
One row per product from WooCommerce product export
Key columns:
SKU,
Name,
Regular price,
Stock,
Tax status
1:1 — One input row creates one output row
Output
Xero Item
1 rows per
input
One inventory item record
Item Record
Product details with inventory tracking and tax type
ItemCode (SKU) must be unique and non-empty; region-specific tax types applied
Common Inventory Item Import Errors
Issues you might encounter when importing Products Export data to Inventory Item - and how we solve them
Missing Item Code (SKU)
Xero requires ItemCode - SKU cannot be empty
SKU: (empty)
SKU: PROD-001
Ensure all products have SKUs in WooCommerce
Tool auto-generates codes from product ID if SKU missing
Frequently Asked Questions
The tool auto-generates item codes from product IDs (e.g., PROD-101). However, for best practice, add SKUs to all your WooCommerce products before exporting. This makes inventory tracking across systems more reliable.
Go to Settings > General Settings > Tax Rates in Xero. For US, use 'Tax on Sales'. For UK, use '20% (VAT on Income)'. For AU/NZ, use 'GST on Income'. The tool includes these regional defaults.
Xero's import will update existing items if the ItemCode (SKU) matches. New items are created for unmatched codes. This makes it safe to re-import for price or stock updates.
Import products BEFORE orders. This way, when you import invoices, Xero can link line items to existing inventory items automatically. This provides better reporting and inventory tracking.
Woocommerce → Xero Data Ecosystem
All available data flows from Woocommerce to Xero
Woocommerce
Customers Export
WooCommerce customer/user data (one row per customer)
→
Xero
Contact
Customer or supplier contact records
first_name + last_name → ContactName
email → EmailAddress
first_name → FirstName
Woocommerce
Orders Export
WooCommerce order data with line items (one row per product)
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
billing_first_name + billing_last_name → ContactName
order_number → InvoiceNumber
order_date → InvoiceDate
Woocommerce
Products Export
WooCommerce product catalog data (one row per product)
→
Xero
Inventory Item
Products and services for inventory tracking
SKU → ItemCode
Name → ItemName
Description → Description