Integrate WooCommerce with Xero: Complete Integration Guide & Automation

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Integrate Complete

Xero Invoice Import CSV Format
valid rows

Complete guide to integrate WooCommerce with Xero for automated e-commerce accounting

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Data

Example WooCommerce export for integration testing

Download Sample

Tool Rating

4.9 / 5 (98 votes)

How It Works

1

Set Up Xero Chart of Accounts

Configure income, COGS, and expense accounts for e-commerce

2

Configure Tax Rates

Set up Xero tax rates to match your WooCommerce tax zones

3

Choose Integration Method

Select CSV imports, API apps, or hybrid approach

4

Test Regional Formatting

Verify dates and tax types match your Xero organization region

5

Set Up Bank Feeds

Connect Stripe/PayPal to Xero for automatic payment reconciliation

WooCommerce & Xero Integration Advantages

Why Xero Works Better for International Stores

Xero advantages for WooCommerce: - Better multi-currency - Native support vs QuickBooks' limitations - Auto-contact creation - No pre-import needed - All editions support CSV - No expensive upgrades required - 500 records per batch - vs QuickBooks' 100 limit - Better for international VAT/GST - Designed for global accounting

Regional Considerations

Xero requires region-specific formatting: - US: MM/DD/YYYY dates, "Tax on Sales" - UK: DD/MM/YYYY dates, "20% (VAT on Income)" - AU/NZ: DD/MM/YYYY dates, "GST on Income"

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Woocommerce Orders fields map to Xero Invoice

Woocommerce Orders Source Value Xero Invoice Target Value Note
order_number #12345 → InvoiceNumber #12345 Unique invoice identifier with prefix
order_date 2024-01-15 14:30:00 → InvoiceDate 2024-01-15 14:30:00 Convert to DD/MM/YYYY or MM/DD/YYYY based on region
product_name Blue Widget → Description Blue Widget Product description for line item
quantity 2 → Quantity 2 Line item quantity
tax_label NY State Tax → TaxType NY State Tax Map WooCommerce tax to Xero tax type

Why Use This Tool?

Multi-Currency Excellence

Xero's native multi-currency support handles international WooCommerce stores seamlessly

Auto-Contact Creation

Xero automatically creates customer contacts during invoice import

Bank Feed Integration

Reconcile Stripe/PayPal deposits automatically with Xero bank feeds

VAT/GST Compliance

Handle complex tax scenarios for EU VAT, UK VAT, or AU GST correctly

Regional Formatting

Automatic date and tax type formatting for your Xero region

Inventory Tracking

Link WooCommerce SKUs to Xero inventory items for stock management

Data Transformation

Multiple line items become one multi-line invoice

Input Order Line Items

One row per product in order

Key columns: order_id, product_name, quantity, line_subtotal
N:1 — Multiple input rows aggregate to one output row
Output Xero Invoice Lines aggregated rows per input

Multi-line invoice grouped by InvoiceNumber

Invoice Line Each product becomes an invoice line with tax
Tax types must match Xero exactly; Xero creates contacts automatically

Common Sales Invoice Import Errors

Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them

Tax Type Not Found in Xero

Xero requires exact tax type name match

TaxType: 'Standard Rate' (not in Xero)
TaxType: 'Tax on Sales' (US) or '20% (VAT on Income)' (UK)

Map WooCommerce tax rates to exact Xero tax type names

Check your Xero Settings > Tax Rates for exact names

Invalid Date Format

Xero requires DD/MM/YYYY (UK/AU/NZ) or MM/DD/YYYY (US)

2024-01-15 14:30:00
15/01/2024 (UK) or 01/15/2024 (US)

Select your Xero region in options

Tool converts dates automatically based on region

Contact Created Automatically

Xero creates new contacts if name doesn't match exactly

Contact: 'John Doe' vs 'john doe' creates duplicate
Xero creates both as separate contacts

Pre-sync customers or clean up duplicates in Xero after import

Use consistent name formatting (Title Case recommended)

Frequently Asked Questions

For international stores: yes. Xero's multi-currency support, auto-contact creation, and better VAT/GST handling make it ideal for WooCommerce stores selling globally. US-only stores can use either, but Xero's simpler CSV import process (no edition restrictions) and higher batch limits (500 vs 100) are advantages.
Xero handles this natively. Each invoice imports with its original currency code. Xero automatically converts to your base currency for reporting using exchange rates you configure or update automatically. This is much simpler than QuickBooks Online's multi-currency limitations.
Yes! If you manage multiple Xero orgs (e.g., one per country), convert your WooCommerce export multiple times with different region settings. Each conversion formats dates and taxes for that specific region.
Best practice: Connect Stripe/PayPal to Xero bank feeds directly. Xero will automatically create transactions showing gross sales, fees, and net deposits. Alternatively, create manual journal entries: DR Bank (net), DR Payment Fees (expense), CR Sales (gross).
Xero supports VAT tracking by country. Set up tracking categories for EU countries, then use Xero's VAT return features for MOSS reporting. Import WooCommerce orders with correct country codes and Xero will track VAT by jurisdiction.

Woocommerce → Xero Data Ecosystem

All available data flows from Woocommerce to Xero

Woocommerce Customers Export WooCommerce customer/user data (one row per customer)
→
Xero Contact Customer or supplier contact records
first_name + last_name → ContactName email → EmailAddress first_name → FirstName
Customer sync, supplier management
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
billing_first_name + billing_last_name → ContactName order_number → InvoiceNumber order_date → InvoiceDate
B2B sales, invoiced orders, payment terms Current tool
Woocommerce Products Export WooCommerce product catalog data (one row per product)
→
Xero Inventory Item Products and services for inventory tracking
SKU → ItemCode Name → ItemName Description → Description
Product catalog sync, inventory management