Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Convert Etsy Sales to QuickBooks — Fees & Taxes Handled
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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QuickBooks Online CSV Format
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Credits Calculation:
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then credit per 1K rows
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|---|---|---|---|
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more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Stop typing Etsy sales into QuickBooks. Convert your order export to import-ready format with proper fee tracking and 1099-K reconciliation.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Etsy
Go to Shop Manager → Settings → Options → Download Data → CSV Order Items
2
Upload and Configure
Upload your CSV and set fee handling preference (netted or separate)
3
Preview and Download
Review converted data, verify fee calculations, then download
4
Import to QuickBooks
Import via Sales → Sales Receipts → Import. Fees appear as discounts or track separately.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Order_Items fields map to Quickbooks Online Sales Receipt
| Etsy_Seller Order_Items | Source Value | Quickbooks Online Sales Receipt | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | RefNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | TxnDate |
Jan 15, 2026
|
Date converted to MM/DD/YYYY |
Full Name |
John Smith |
→ | Customer |
John Smith
|
Buyer name (max 100 chars) |
Item Total |
45.00 |
→ | ItemAmount |
45.00
|
Item revenue |
Order Shipping |
5.95 |
→ | ShippingAmount |
5.95
|
Shipping income |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (pass-through) |
Transaction Fee |
3.31 |
→ | FeeAmount |
|
Etsy fees (netted or separate) |
Order Net |
48.23 |
→ | NetAmount |
|
Net after fees/tax |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Line items aggregated by Order ID into single receipts
Input
Etsy CSV Order Items
One row per item sold with fees and shipping
Key columns:
Order ID,
Item Name,
Price,
Quantity
N:1 — Multiple input rows aggregate to one output row
Output
Sales Receipt
aggregated by Order ID rows per
input
One receipt per order with revenue, shipping, tax, fees
Item Revenue
Sum of item totals
Shipping Income
Shipping charged (order-level)
Tax Pass-through
Marketplace tax (wash entry if enabled)
Items grouped by Order ID, totals aggregated
Why Etsy Data Doesn't Import Directly to QuickBooks
The Fee Complexity Problem
Etsy charges multiple fees per sale: $0.20 listing fee, 6.5% transaction fee,
3% + $0.25 payment processing fee, and potentially offsite ads fees.
Manually calculating and entering these for each order takes hours.
Our converter automatically extracts all fees for proper expense tracking.
The 1099-K Matching Challenge
Etsy reports Gross sales on your 1099-K, but your bank deposits show Net (after fees and tax).
Without proper accounting, your QuickBooks won't match your tax forms.
We create entries that reconcile perfectly with your 1099-K while tracking actual deposits.
Common Sales Receipt Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Receipt - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which QuickBooks rejects
Jan 15, 2026
01/15/2026
Our converter automatically transforms dates to MM/DD/YYYY
Re-upload your file - dates are converted automatically
Multiple Items Per Order
Etsy exports one row per item, QuickBooks needs one row per order
Order 123 with 3 items = 3 rows
Order 123 aggregated to 1 row with totals
Orders are automatically aggregated by Order ID
Multi-item orders are combined with accurate totals
Multiple Fee Types
Etsy has listing, transaction, and processing fees
Listing: $0.20, Transaction: $3.31, Processing: $1.92
Total fees: $5.43 (netted or tracked separately)
Fees can be netted into deposit or tracked as expenses
Choose fee handling mode in options
Marketplace Tax Confusion
Etsy collects and remits tax - not seller liability
Order Total $55.57 (includes $4.62 tax Etsy collected)
Sales $50.95, Tax Pass-through $4.62 (wash entry)
Tax wash entries created to match 1099-K while zeroing liability
Use 'wash' tax mode for proper 1099-K reconciliation
Wrong Export Type
User downloaded wrong export (Monthly Statement vs Order Items)
Monthly Statement (summary data only)
CSV Order Items (detailed transactions)
Download CSV Order Items from Settings > Options > Download Data
Export the correct file type from Etsy
Why Use This Tool?
Complete Fee Breakdown
Automatically extracts listing ($0.20), transaction (6.5%), and processing (3%+$0.25) fees from your export.
1099-K Ready
Creates entries that match your Etsy 1099-K exactly. Gross sales tracked separately from net deposits.
Multi-Item Orders
Orders with multiple items are automatically aggregated into single QuickBooks transactions with accurate totals.
60-Second Conversion
Upload → Preview → Download. No API setup, no OAuth connections, no waiting for sync.
Browser-Based Privacy
Your financial data processes locally in your browser. Never uploaded to external servers.
Marketplace Tax Handling
Etsy collects and remits sales tax. We create wash entries for proper accounting without false liability.
Frequently Asked Questions
Use CSV Order Items from Shop Manager → Settings → Options → Download Data. This includes per-item data with fees. The Monthly Statement is also supported for journal entries.
Two options: 'Netted' subtracts fees from deposit (simpler). 'Separate' tracks fees as expenses (more detailed). Both reconcile correctly with your bank.
Etsy collects and remits sales tax in marketplace facilitator states. We create wash entries so your books match your 1099-K without showing false tax liability.
Yes. We record Gross transaction amounts (which Etsy reports on 1099-K) while properly accounting for fees and tax remittance.
Orders with multiple items are automatically aggregated into single QuickBooks transactions. Line item count is preserved in the description.
This tool generates CSV for QuickBooks Online. For Desktop (IIF format), check our conversion tools.
Etsy Seller → Quickbooks Online Data Ecosystem
All available data flows from Etsy Seller to Quickbooks Online
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Quickbooks Online
Sales Receipt
Cash-basis B2C sales (payment received at checkout)
Order ID → RefNumber
Sale Date → TxnDate
Full Name → Customer
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Date → JournalDate
Order ID → JournalNo
Amount → Credits