Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Square to Xero — Link Your POS to Accounting
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
Xero Import CSV Format
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Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
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|---|---|---|---|
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more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
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Ready to connect your own data?
Bridge the gap between Square point-of-sale and Xero accounting. Export, convert, and import your sales data for seamless bookkeeping.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export Square Data
Square Dashboard → Transactions → Export
2
Upload & Convert
Upload CSV and select your Xero region
3
Preview Connection
Review how data will appear in Xero
4
Import to Xero
Download and import to Xero bank account
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Square Transactions fields map to Xero Bank Statement
| Square Transactions | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Date |
2026-01-15 |
→ | Date |
2026-01-15
|
Transaction date |
Total Collected |
102.20 |
→ | Amount |
102.20
|
Gross amount charged (single mode: Net Total) |
Fees |
-2.90 |
→ | Amount |
-2.90
|
Processing fees (two-line mode only, negative) |
Customer Name |
John Smith |
→ | Payee |
John Smith
|
Customer name or 'Square Sale' |
Transaction ID |
abc123def456 |
→ | Reference |
abc123def456
|
Unique transaction identifier |
Description |
In-store purchase |
→ | Description |
In-store purchase
|
Sale description with card info |
Data Transformation
Each Square transaction becomes 1 or 2 bank rows depending on mode
Input
Square Transaction
One POS transaction with sales, fees, tips, taxes
Key columns:
Transaction ID,
Date
1:N — One input row creates multiple output rows
Output
Xero Bank Line
1 or 2 rows per
input
CR
Sale Line
Money received from customer
DR
Fee Line (two-line mode only)
Square processing fee (negative)
Net Total = Total Collected + Fees (fees are negative)
Connecting Square to Xero
The Connection Gap
Square and Xero don't speak the same language. Square exports CSV with
its own column structure, while Xero expects specific formats for
bank statements, invoices, or contacts.
This tool acts as a translator between the two systems.
How the Connection Works
1. **Export** your Square data (transactions, customers, etc.)
2. **Upload** the CSV to this tool
3. **Convert** to Xero-compatible format
4. **Import** directly into Xero
The connection is manual but gives you complete control over timing
and data mapping.
Common Bank Statement Import Errors
Issues you might encounter when importing Transactions Export data to Bank Statement - and how we solve them
Cash Transactions in Clearing
Cash doesn't flow through Square to bank
Enable 'Exclude cash transactions' option
Cash should go to separate Cash on Hand account
Fees Have Wrong Sign
Square exports fees as negative, Xero needs negative for outflows
We preserve the negative sign automatically
Check that fee rows show negative amounts
Transaction vs Deposit Date
Bank shows deposit on different day than transaction
This is normal - Square batches daily, deposits next day
Match by Deposit ID or batch deposits together
Gift Card Recorded as Revenue
Gift card sales are liability, not revenue
Enable gift card detection for proper handling
Post to Gift Card Liability account, not Sales
Why Use This Tool?
Simple Connection
Three steps: export, convert, import. No API setup required.
Format Translation
Automatically converts Square format to Xero requirements.
Date Conversion
Handles date format differences between Square and Xero.
No Middleware
Direct CSV conversion, no third-party apps needed.
Batch Support
Connect large data sets with automatic batching.
Privacy First
Your data stays in your browser.
Frequently Asked Questions
This is a manual export/import process, not a live API connection. You export from Square and import to Xero when needed (daily, weekly, or monthly).
Most businesses do weekly or monthly batch imports. Daily is possible for high-volume merchants who need real-time reconciliation.
No. Just export a CSV from Square, upload here, and import the result to Xero. No coding or API configuration needed.
Square → Xero Data Ecosystem
All available data flows from Square to Xero
Square
Customers Export
Customer directory with contact info, addresses, and purchase history
→
Xero
Contact
Customer or supplier contact records
Given Name + Family Name → Name
Email Address → EmailAddress
Given Name → FirstName
Square
Transactions Export
Payment transactions with fees, tips, taxes, and settlement data
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Total Collected → Amount
Fees → Amount
Square
Transactions Export
Payment transactions with fees, tips, taxes, and settlement data
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Transaction ID → InvoiceNumber
Date → InvoiceDate
Date + terms → DueDate