Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Etsy to Xero
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
Xero Import Format
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All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to connect your own data?
Connect Etsy to Xero without apps or subscriptions. Manual CSV workflow that actually works.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Choose Connection Type
Sales invoices, payment transactions, or customer contacts
2
Export from Etsy
Download the matching CSV from your Etsy Shop Manager
3
Convert for Xero
Drop your file here - instant conversion to Xero format
4
Complete Connection
Import the converted file to Xero
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Order_Items fields map to Xero Invoice
| Etsy_Seller Order_Items | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | InvoiceNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | InvoiceDate |
Jan 15, 2026
|
Date converted to DD/MM/YYYY or MM/DD/YYYY |
Full Name |
John Smith |
→ | ContactName |
John Smith
|
Buyer name for invoice |
Item Name |
Handmade Ceramic Mug - Blue Glaze |
→ | Description |
Handmade Ceramic Mug - Blue Glaze
|
Product description |
Quantity |
2 |
→ | Quantity |
2
|
Quantity ordered |
Price |
25.00 |
→ | UnitAmount |
25.00
|
Unit price |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (optional) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Each Etsy order item becomes one Xero invoice line
Input
Etsy CSV Order Items
One row per item sold
Key columns:
Order ID,
Item Name,
Price,
Quantity
1:1 — One input row creates one output row
Output
Xero Invoice Lines
1:1 rows per
input
One row per invoice line (Xero groups by InvoiceNumber)
Invoice Line
Each item becomes one invoice line
Items with same Order ID grouped into same invoice by Xero
Connecting Etsy to Xero Doesn't Have to Be Complicated
Why API Connections Fail
Etsy API integrations are notorious for:
- Connection drops requiring re-authentication
- Sync delays during high-volume periods
- Incomplete data transfer
- Expensive monthly subscriptions
Many sellers give up and enter data manually.
The CSV Connection Method
Our approach uses Etsy's built-in CSV exports:
**Step 1: Export from Etsy**
Download CSV Order Items or Monthly Statement
**Step 2: Convert Here**
We transform to Xero's exact format
**Step 3: Import to Xero**
Standard Xero CSV import - always works
No OAuth tokens. No API rate limits. No subscription fees.
This "manual" workflow takes 60 seconds and is 100% reliable.
Common Sales Invoice Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Invoice - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which needs conversion
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Our converter automatically transforms dates to your Xero region format
Select your Xero region in options
Duplicate Invoice Numbers
Xero requires unique InvoiceNumbers, Etsy Order IDs might conflict
12345678 (bare number)
ETSY-12345678 (prefixed)
ETSY- prefix added automatically to prevent duplicates
Prefix is added by default
Missing Buyer Name
Xero requires ContactName, some Etsy orders may lack names
(blank name)
Etsy Customer
Falls back to Etsy username or 'Etsy Customer' generic name
Generic contact created if name missing
Marketplace Tax Confusion
Etsy collects/remits tax - not your liability to record
Order includes $4.62 tax Etsy collected
Tax excluded (Etsy remits it)
By default, marketplace-collected tax is excluded
Use 'record' tax mode if you need 1099-K matching
Multi-Item Orders
Orders with multiple items need multiple invoice lines
Order 123 with 3 items
3 invoice lines with same InvoiceNumber
Xero's line-item format is natively supported
Each item becomes one invoice line (Xero groups by InvoiceNumber)
Why Use This Tool?
No OAuth Required
Don't grant any permissions. Just use standard Etsy CSV exports.
Always Works
CSV import never fails. No 'connection lost' or 'sync error' messages.
One-Time Payment
Pay when you use it. No monthly subscription eating into your profits.
Connect All Your Data
Sales, payments, and customers. Three connections covering all your needs.
Works With Any Plan
Xero Starter, Standard, Premium. Any Etsy seller account.
Your Data Stays Private
Convert in your browser. We never see your financial data.
Frequently Asked Questions
No, it's a manual CSV workflow. You export, convert, and import. Takes about 60 seconds total.
Real-time integrations cost $20-50/month and often break. Our approach is cheaper and more reliable for most sellers.
Most sellers do weekly or monthly. Export your new orders, convert, import. Done.
You can use both! Many sellers use sync apps but fall back to CSV when the sync breaks.
Our bank statement converter creates transactions for a clearing account. The bank feed handles your real bank. Transfer between them for reconciliation.
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description