Type Validation
Checks transaction types are valid (Sale, Refund, Fee, etc.).
Etsy Monthly Statement Validator
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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Check your Etsy payment statement for errors before bank reconciliation.
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Validate Etsy Statement Validation Questions
Where do I get the Monthly Statement?
Etsy Shop Manager → Finances → Payment Account → Download Monthly Statement.
What transaction types are valid?
Sale, Refund, Fee, Deposit, Listing, Marketing, Shipping Label, Adjustment, Reserve, Tax, Other.
How do I reconcile my statement with deposits?
Compare your statement totals to actual bank deposits, matching payout dates rather than order dates, as deposits span multiple days.
How Validate Etsy Statement Validation Works
1
Export from Etsy Seller
Shop Manager → Finances → Monthly statements → Generate CSV
2
Upload CSV
Upload your Monthly Statement export file
3
Review Validation Results
Check your Etsy Seller data for errors and warnings
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Why Validate Validate Etsy Statement Before Import?
Amount Verification
Verifies Net = Amount - Fees & Taxes formula.
Date Checking
Ensures dates are in parseable format.
Error Details
Row-level error reporting with fix suggestions.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Date Column
The 'Date' column is required but not found
File exported without date column
Jan 15, 2026
Ensure you download from Finances > Payment Account > Monthly Statements
Go to Shop Manager Finances section and download statement
Missing Type Column
The 'Type' column is required but not found
File missing transaction type
Sale, Refund, Fee, Deposit
Each transaction should have a type categorization
Re-export from Etsy Payment Account
Invalid Transaction Type
The 'Type' column contains unrecognized values
Order (incorrect)
Sale (correct)
Valid types: Sale, Refund, Fee, Deposit, Listing, Marketing, Shipping Label, Adjustment, Reserve, Tax, Other
Check if file was manually edited or corrupted
Missing Amount
Required 'Amount' column is missing or empty
(blank cell in amount column)
55.57
Every transaction should have a gross amount
Ensure you're downloading the complete Monthly Statement
Invalid Amount Value
Amount column contains non-numeric values
$55.57 or N/A
55.57
Amount values must be numeric only
Re-export or remove currency symbols
Fees Should Be Positive in Statement
Fees & Taxes column should contain positive amounts
-7.34 (negative)
7.34 (positive, shown as deduction)
Monthly Statement shows fees as positive deductions
If fees are negative, check the export format
Net Amount Doesn't Match
Net column doesn't equal Amount minus Fees & Taxes
Amount: 55.57, Fees: 7.34, Net: 50.00
Amount: 55.57, Fees: 7.34, Net: 48.23
Net should equal Amount minus Fees & Taxes
This may indicate manual edits - re-export from Etsy
How People Use Validate Etsy Statement
My Etsy monthly statement had 12 rows where the Net amount didn't equal Amount minus Fees & Taxes — off by pennies on each, but it added up to a $43 discrepancy that made my bank reconciliation fail in Xero. I spent an entire evening hunting for it. The validator checks every single Net calculation and flags the exact rows with rounding mismatches.
One client downloaded their monthly statement and opened it in Excel, which silently changed dates from 'Jan 15, 2026' to '1/15/26.' When we imported to Xero, half the transactions landed in the wrong month because Excel also reinterpreted two-digit years. The date validation catches format corruption before it reaches your accounting software.
I had a statement where three transactions showed a type of 'Adj' instead of 'Adjustment' — Etsy had truncated the value. My accounting rules couldn't categorize them, so they sat in an uncategorized bucket for two months until my accountant flagged them during tax prep. The type validation catches any transaction type that doesn't match the expected list immediately.
Why Validate Your Etsy Statement?
Statement Export Issues
Monthly statement exports can have issues:
- Invalid transaction types
- Missing amount values
- Net amount calculation errors
- Date format corruption
What This Validator Checks
We verify your statement against the expected schema:
- Transaction types (Sale, Refund, Fee, Deposit, etc.)
- Amount columns are numeric
- Net = Amount - Fees & Taxes
- Dates parseable
Your Validate Etsy Statement Data Stays Private
Client-Side Validation
No server round-trips. Your Validate Etsy Statement data is processed entirely in the browser tab.
Auto-Erased on Close
The moment you close the page, all Validate Etsy Statement data is wiped from browser memory. No traces left.
EU Privacy Standard
Meets GDPR requirements by design — no data processing on external servers, ever.
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Frequently Asked Questions
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Etsy Shop Manager → Finances → Payment Account → Download Monthly Statement.
Sale, Refund, Fee, Deposit, Listing, Marketing, Shipping Label, Adjustment, Reserve, Tax, Other.
Net should equal Amount minus Fees & Taxes. Rounding or manual edits can cause mismatches.
Go to Shop Manager → Finances → Monthly Statements, then click 'Generate CSV' to download your Etsy payment data as an Excel file.
Excel may misinterpret dates if your regional settings differ. Open the file as text first or adjust Excel's date format settings.
The file includes 8 columns with transaction dates, types (sales, refunds, fees, taxes), and amounts for all account activity.
Etsy sometimes takes time to generate reports. If stuck, check your email—Etsy may have sent the download link instead.
Compare your statement totals to actual bank deposits, matching payout dates rather than order dates, as deposits span multiple days.
No, fully refunded canceled orders typically don't appear on CSV exports, which can cause discrepancies when reconciling.
Sales tax is deducted from your deposit total but not separately itemized. Check individual order receipts for tax details.
After Validation: Convert Your Monthly Statement
Once your Etsy Seller export passes validation, convert it to your accounting format
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