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QuickBooks Online Product/Service CSV Validator
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
Free 5-row preview · Most files ~$5 · No sign-up required
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Your converted file is ready!
Download now before closing this page
Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
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256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
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Monthly Bundles Pro
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/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Terms of service applies. VAT included where applicable.
What Our Users Say
Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Liked the preview?
Upload your actual file to get the real conversion
Check your product/service CSV for errors before importing to QuickBooks Online.
Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start
Validation Questions Answered
What columns are required for QBO products?
Required columns are Name (unique item name) and Type (Inventory, Non-inventory, Service, or Bundle). Other fields depend on item type.
What happens to my data?
Your file is processed entirely in your browser. No data is uploaded to our servers.
Why does my CSV file fail to import?
Common causes include incorrect file format, special characters, inconsistent date formatting, blank rows, or mismatched column headers. Validate your file against QuickBooks' requirements before importing.
How Validation Works
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Why Validate Product Data?
Item Types Matter
QuickBooks Online has different item types (Inventory, Non-inventory, Service, Bundle).
Inventory type requires QBO Plus subscription and specific account fields.
Validating first ensures your product data matches QBO requirements.
What This Tool Checks
We validate your product CSV against QBO requirements:
- Required columns present (Name, Type)
- Valid item types (Inventory, Non-inventory, Service, Bundle)
- Account names present for inventory items
- Prices and costs are valid numbers
- SKUs are present (recommended)
You get a detailed error report with row numbers to fix issues.
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
Why Validate Before Importing?
Type Validation
Checks item types are valid: Inventory, Non-inventory, Service, Bundle.
Account Checking
Validates required account fields for inventory items.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Price Validation
Ensures prices and costs are valid numeric values.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Product Name
The Name field is required for each item
(blank Name)
Widget Pro - Blue / Large
Every product/service must have a unique name
Add product names
Invalid Item Type
Type must be Inventory, Non-inventory, Service, or Bundle
Product or Item
Inventory or Service
Use one of the four valid item types
Change to valid type; use Non-inventory if unsure
Inventory Item Missing Required Accounts
Inventory type requires Income, Expense, and Asset accounts
Type: Inventory, accounts blank
Income Account, Expense Account, Inventory Asset Account filled
Inventory items need all three account fields
Add account names or change type to Non-inventory
Negative Sales Price
Sales Price/Rate should be positive
-25.00
25.00
Prices must be positive numbers
Use positive values for prices
More credits - more savings
Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.
// PRICING //
Choose the plan that fits your needs
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required columns are Name (unique item name) and Type (Inventory, Non-inventory, Service, or Bundle). Other fields depend on item type.
Inventory items require Income Account, Expense Account, and Inventory Asset Account. These accounts must exist in QBO before import.
Yes, Inventory item type requires QuickBooks Online Plus or Advanced subscription. Use Non-inventory or Service types for QBO Simple Start or Essentials.
Use 'Parent:Child' format for category hierarchy. Example: 'Apparel:T-Shirts' or 'Electronics:Accessories'.
Your file is processed entirely in your browser. No data is uploaded to our servers.
Common causes include incorrect file format, special characters, inconsistent date formatting, blank rows, or mismatched column headers. Validate your file against QuickBooks' requirements before importing.
Use a consistent date format like MM/DD/YYYY. Avoid other formats as QuickBooks may reject them during import.
No, QuickBooks rejects special characters in product names and data. Stick to alphanumeric characters, spaces, and basic punctuation like hyphens or underscores.
The maximum file size is 350 KB. For larger datasets, split your import into smaller batches to avoid errors.
Yes, check the 'Overwrite all values' option to update existing products. Be careful as this replaces all data, not just selected fields.
Alternative tools for QBO Products:
- SaaSant — Bulk import/export tool for QuickBooks and Xero transactions
- Rightworks Transaction Pro — QuickBooks CSV/Excel import/export tool with validation
- Skyvia — Cloud data integration platform with CSV/Excel import/export for QuickBooks and ...
- ProperSoft — Desktop CSV to QBO/IIF converter for QuickBooks
- DocuClipper — Try The Top-Rated AI Bank Statement Converter
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