Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
QuickBooks Online Product/Service CSV Validator
or drop files here
CSV, XLS, XLSX
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Ready for download
| $ |
|---|
+ more rows
Purchase to download full report
Records validated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
credits for all formats
CSV, Excel, Google Sheets - pay once, download any
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
Unlock Full Download
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to validate your own data?
Check your product/service CSV for errors before importing to QuickBooks Online.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare CSV File
Export or create your product CSV with required columns
2
Upload File
Drop your CSV file or click to browse
3
Review Results
See validation summary and detailed error list
4
Fix & Import
Fix any issues and import to QuickBooks Online
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Product Data?
Item Types Matter
QuickBooks Online has different item types (Inventory, Non-inventory, Service, Bundle).
Inventory type requires QBO Plus subscription and specific account fields.
Validating first ensures your product data matches QBO requirements.
What This Tool Checks
We validate your product CSV against QBO requirements:
- Required columns present (Name, Type)
- Valid item types (Inventory, Non-inventory, Service, Bundle)
- Account names present for inventory items
- Prices and costs are valid numbers
- SKUs are present (recommended)
You get a detailed error report with row numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Product Name
The Name field is required for each item
(blank Name)
Widget Pro - Blue / Large
Every product/service must have a unique name
Add product names
Invalid Item Type
Type must be Inventory, Non-inventory, Service, or Bundle
Product or Item
Inventory or Service
Use one of the four valid item types
Change to valid type; use Non-inventory if unsure
Inventory Item Missing Required Accounts
Inventory type requires Income, Expense, and Asset accounts
Type: Inventory, accounts blank
Income Account, Expense Account, Inventory Asset Account filled
Inventory items need all three account fields
Add account names or change type to Non-inventory
Negative Sales Price
Sales Price/Rate should be positive
-25.00
25.00
Prices must be positive numbers
Use positive values for prices
Why Use This Tool?
Type Validation
Checks item types are valid: Inventory, Non-inventory, Service, Bundle.
Account Checking
Validates required account fields for inventory items.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Price Validation
Ensures prices and costs are valid numeric values.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
Required columns are Name (unique item name) and Type (Inventory, Non-inventory, Service, or Bundle). Other fields depend on item type.
Inventory items require Income Account, Expense Account, and Inventory Asset Account. These accounts must exist in QBO before import.
Yes, Inventory item type requires QuickBooks Online Plus or Advanced subscription. Use Non-inventory or Service types for QBO Simple Start or Essentials.
Use 'Parent:Child' format for category hierarchy. Example: 'Apparel:T-Shirts' or 'Electronics:Accessories'.
Your file is processed entirely in your browser. No data is uploaded to our servers.