Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
QuickBooks Online Invoice CSV Validator
or drop files here
CSV, XLS, XLSX
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Ready for download
| $ |
|---|
+ more rows
Purchase to download full report
Records validated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
credits for all formats
CSV, Excel, Google Sheets - pay once, download any
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
Unlock Full Download
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to validate your own data?
Check your invoice CSV for errors before importing to QuickBooks Online.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare CSV File
Export or create your invoice CSV with required columns
2
Upload File
Drop your CSV file or click to browse
3
Review Results
See validation summary and detailed error list
4
Fix & Import
Fix any issues and import to QuickBooks Online
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Before QBO Import?
Avoid Import Failures
QuickBooks Online invoice import has a 100 invoice / 1000 row limit.
Missing columns, wrong date formats, or invalid data cause rejections.
Validating first identifies problems before you hit import limits.
What This Tool Checks
We validate your invoice CSV against QBO requirements:
- Required columns present (InvoiceNo, InvoiceDate, DueDate, Customer, ItemAmount)
- Date formats correct (MM/DD/YYYY)
- Due date after invoice date
- Currency values valid
You get a detailed error report with row numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Invoice Number
The InvoiceNo column is required
(blank InvoiceNo)
INV-1001
Each invoice needs a unique invoice number
Add invoice numbers; use same number for multi-line invoices
Missing Due Date
The DueDate column is required for invoices
(blank DueDate)
02/14/2025
Invoices require a payment due date
Add due dates, typically 30 days from invoice date
Due Date Before Invoice Date
DueDate is earlier than InvoiceDate
InvoiceDate: 01/15/2025, DueDate: 01/01/2025
InvoiceDate: 01/15/2025, DueDate: 02/14/2025
Due date should be on or after invoice date
Correct the due dates
Negative Amount Not Supported
QBO invoice import doesn't support negative amounts
-25.00
Use Credit Memo for credits
Native QBO import cannot handle discounts or credits
Remove negative amounts; add discounts manually after import
Why Use This Tool?
Column Validation
Checks for required columns like InvoiceNo, InvoiceDate, DueDate, Customer.
Date Validation
Validates dates in MM/DD/YYYY format and checks due date logic.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Multi-Line Support
Validates invoices with multiple line items sharing same InvoiceNo.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
Required columns are InvoiceNo, InvoiceDate, DueDate, Customer, and ItemAmount. Optional but recommended: Product/Service, Quantity, Rate, ItemDescription.
QuickBooks Online limits imports to 100 invoices and 1,000 total rows per file. Split larger imports into multiple files.
Native QBO import does not support negative charges or discounts. You'll need to add discounts manually after import.
Use the same InvoiceNo for all line items. Each row with matching InvoiceNo becomes a line item on that invoice.
Your file is processed entirely in your browser. No data is uploaded to our servers.