Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import Amazon Seller Data to QuickBooks — Perfect Bank Reconciliation
or drop .csv, .txt, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Journal Entry Format
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to import your own data?
Tired of Amazon deposits that don't match your books? We convert settlement reports into journal entries that reconcile perfectly with your bank feed.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export Settlement
Download Settlement Report V2 from Amazon Seller Central → Reports → Payments → Date Range Reports
2
Upload and Configure
Upload your settlement file, select fee detail level and clearing account name
3
Preview and Export
Review the balanced journal entry preview, then download CSV
4
Import to QuickBooks
Import to QuickBooks Online via Settings → Import Data → Journal Entries
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Amazon_Seller Settlements fields map to Quickbooks Online Journal Entry
| Amazon_Seller Settlements | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
settlement-id |
16427587891 |
→ | JournalNo |
16427587891
|
Settlement ID as journal reference |
deposit-date |
2025-01-17T00:00:00+00:00 |
→ | JournalDate |
01/17/2025
|
Payout date (MM/DD/YYYY) |
amount-description |
Commission |
→ | Account Name |
Commission
|
Fee type maps to Chart of Accounts |
amount |
-15.00 |
→ | Debits/Credits |
|
Positive=Credit, Negative=Debit (inverted) |
total-amount |
6500.00 |
→ | Net Payout |
|
Balancing entry to Clearing Account |
Data Transformation
Multiple settlement line items aggregate into one balanced Journal Entry
Input
Amazon Settlement Lines
One row per transaction type/fee in the settlement period
Key columns:
settlement-id,
amount-type,
amount-description,
amount
N:1 — Multiple input rows aggregate to one output row
Output
Journal Entry
aggregated rows per
input
One balanced double-entry journal per settlement
Sales Revenue
CREDIT income account for gross sales
Amazon Fees
DEBIT expense accounts for each fee category
Net Payout
DEBIT Amazon Clearing Account (matches bank deposit)
Sum(Debits) must equal Sum(Credits) for QuickBooks import
Why Amazon Settlements Don't Reconcile in QuickBooks
The Net vs Gross Problem
Amazon sends one lump sum to your bank every two weeks. But that deposit combines thousands of transactions: sales, refunds, referral fees, FBA fees, storage charges, advertising costs, and taxes.
Without proper breakdown, you're left with $6,000 in your bank but no idea if that represents $10,000 in sales minus $4,000 in fees—or something else entirely. Your books become impossible to reconcile.
What This Tool Does
We parse Amazon's Settlement Report V2 and create a balanced QuickBooks journal entry that:
- Credits your income accounts for gross sales
- Debits expense accounts for each fee category
- Adds a clearing account entry that matches your bank deposit
Result: One-click reconciliation when Amazon's deposit hits your bank feed.
Common Journal Entry Import Errors
Issues you might encounter when importing Settlement Report V2 data to Journal Entry - and how we solve them
Journal Entry Out of Balance
QuickBooks rejects entries where Debits ≠ Credits
Debits: $5000.00, Credits: $4999.99
Debits: $5000.00, Credits: $5000.00
We automatically add a Reconciliation Discrepancy line for rounding
Re-upload your file - balancing is handled automatically
Unrecognized Amazon Fee Type
Amazon introduces new fee types (e.g., 2025 Inbound Placement Fee)
InboundPlacementServiceFee
Mapped to Amazon Inbound Fees
Our fee taxonomy includes 100+ Amazon fee types including 2025 updates
Unknown fees are mapped to 'Amazon Other Fees' with a warning
Invalid Date Format
QuickBooks requires MM/DD/YYYY dates
2025-01-15T00:00:00+00:00
01/15/2025
ISO 8601 timestamps are automatically converted
Dates are converted automatically during processing
Negative Amount Handling
Amazon uses negative for fees; QuickBooks needs explicit Debit/Credit
Amount: -25.50 (Commission)
Debit: 25.50 to Amazon Selling Fees
Negative amounts become Debits; positive amounts become Credits
Sign handling is automatic - no manual adjustment needed
Why Use This Tool?
Perfect Bank Reconciliation
Journal entry balances to the penny. Net payout matches your Amazon bank deposit exactly.
100+ Fee Types Mapped
Every Amazon fee type (referral, FBA, storage, advertising, 2025 inbound fees) categorized correctly.
No App Installation
Works with standard Seller Central settlement exports. No API keys or OAuth required.
60-Second Conversion
Upload → Preview → Download. No waiting for sync cycles or rate limits.
Browser-Based Privacy
Files process locally in your browser. Financial data never leaves your computer.
Clearing Account Workflow
Uses best-practice clearing account method for professional bank reconciliation.
Frequently Asked Questions
Use the Settlement Report V2 (Date Range Report) from Seller Central. This is the ONLY report that matches your bank deposits. Order reports show different totals and won't reconcile.
QuickBooks Online CSV import for Sales Receipts doesn't support negative line items (fees). Journal Entries support proper debits/credits for accurate accounting.
A clearing account holds Amazon funds 'in transit.' When the deposit hits your bank, you transfer from Clearing to Checking. If the amounts match, you know your books are correct.
We map 100+ Amazon fee types to appropriate accounts: Referral Fees, FBA Fulfillment, Storage, Advertising, 2025 Inbound Placement fees, and more. Each gets its own expense line.
Amazon collects and remits sales tax in most states. We record this properly so it doesn't inflate your revenue or create phantom tax liability.
For QuickBooks Desktop users, use our IIF format tool at /import/amazon-quickbooks-desktop.
By default, we use the settlement end date for the journal. For accrual accounting with split-month entries, use the 'Split Month' option (coming soon).
Amazon Seller → Quickbooks Online Data Ecosystem
All available data flows from Amazon Seller to Quickbooks Online