Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Shopify to QuickBooks Desktop Converter (Pro, Premier, Enterprise)
or drop files here
CSV, XLS, XLSX
or
Conversion Complete
QuickBooks Desktop IIF Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to convert your own data?
The Bridge to Keep Your Legacy Workflow Alive. Convert Shopify orders to IIF format—the native format Intuit no longer supports.
No API required
Browser-based processing
Run on Google Cloud Platform
Download Sample Shopify Export
Sample Shopify orders CSV to test the Desktop converter.
How It Works
1
Export from Shopify
Orders → Export → CSV. Select your date range.
2
Bridge to IIF Format
Upload your CSV. Configure Item Mapping to match your Chart of Accounts. Generate IIF file—the format Intuit discontinued support for.
3
Import via Legacy Workflow
File → Utilities → Import → IIF Files. Select file. Your Chart of Accounts structure and Bank Deposit grouping are preserved.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files under 50MB process in your browser. Your data never touches our servers.
Auto-Delete
Server-processed files automatically deleted within 24 hours.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
What Gets Converted
How Shopify orders map to QuickBooks Desktop format
Shopify Orders
Sales Receipts
Cash Basis
For payments received at time of sale
Sales → Sales Receipts
Sales → Sales Receipts
Shopify Orders
Invoices
Accrual Basis
For orders billed but not yet paid
Sales → Invoices
Shopify Refunds
Refund Receipts
For immediate refunds to customer
Sales → Refund Receipts
Shopify Payments
Bank Deposits
Net payout after fees
Shopify Payments
Processing Fees
Shopify payment processing fees
Expenses → Bank fees
Shopify Tax Lines
Sales Tax Items
Mapped to QuickBooks tax codes
Taxes → Sales Tax
Shipping Charges
Service Item
Shipping as income item
Sales → Products and Services
IIF Format Mapping Preview
See how Shopify data maps to QuickBooks Desktop IIF format
| Shopify CSV | Source Value | QuickBooks Desktop IIF | Target Value | Note | |
|---|---|---|---|---|---|
Name |
#1001 |
→ | DOCNUM |
1001
|
Order number becomes DOCNUM reference |
Created at |
2025-01-15T10:30:00-05:00 |
→ | DATE |
01/15/2025
|
ISO 8601 converted to MM/DD/YYYY |
Billing Name |
John Smith |
→ | NAME |
John Smith
|
Customer name for NAME field |
Total |
149.99 |
→ | AMOUNT |
149.99
|
Transaction total for AMOUNT |
IIF Import Errors This Bridge Fixes
Common QuickBooks Desktop IIF import errors caused by Intuit's discontinued support—how this bridge resolves them
IIF Header Error
QuickBooks doesn't recognize the file format
We generate valid IIF headers with correct !TRNS markers
Account Not Found in Chart of Accounts
IIF references accounts not in your Chart of Accounts
Configure Item Mapping to match your existing Chart of Accounts account names before import
Date Out of Range
Transaction dates outside company file date range
Validates dates against common Desktop limits
Duplicate Document Number
Same RefNumber exists in QuickBooks
Prefix option to make unique (e.g., SHOP-1001)
Name Exceeds Limit
Customer/item names exceed Desktop character limits
Names truncated to 41 characters (Desktop limit)
Invalid Characters
Desktop IIF doesn't support certain Unicode characters
Converts to ASCII-safe equivalents
QuickBooks Desktop IIF Compatibility
This bridge generates IIF format that works with all QuickBooks Desktop versions—preserving the workflow Intuit discontinued
QuickBooks Pro
2020-2025- Standard import via IIF
- Up to 14,500 list items
QuickBooks Premier
2020-2025- All Pro features plus industry editions
- Includes Contractor, Manufacturing, Retail editions
QuickBooks Enterprise
2020-2025- Up to 1 million list items
- Advanced inventory tracking
- Multi-user support
QuickBooks 2019 & Earlier
- Basic IIF import should work
- Some date formats may need adjustment
- Not officially tested
Why Use This Tool?
IIF Format Bridge
Generates Intuit Interchange Format (IIF) files—the native Desktop format Intuit discontinued support for. This bridge keeps your legacy import workflow functional.
Chart of Accounts Preservation
Maps Shopify data to your existing Chart of Accounts structure. Configure Item Mapping to match your account names—no restructuring required.
Bank Deposit Grouping
Groups Shopify payouts with processing fees in Bank Deposit transactions. Maintains deposit reconciliation workflow Intuit's discontinuation broke.
Customer Auto-Creation via IIF
IIF CUST records automatically populate your Customer list—a Desktop capability Intuit no longer supports. This bridge restores that functionality.
Item Mapping Configuration
Map Shopify products to your QuickBooks Item list. Preserves your existing item structure and pricing rules.
Legacy Workflow Preservation
Keeps your File → Utilities → Import → IIF Files workflow alive. No cloud sync, no API changes—just the IIF format Desktop users relied on.
Frequently Asked Questions
- Intuit discontinued IIF support tools and documentation, leaving Desktop users without a way to import Shopify data. This bridge tool generates valid IIF files that Desktop still accepts via File → Utilities → Import → IIF Files, preserving your legacy workflow.
- The IIF format maps Shopify transactions to your existing Chart of Accounts. Configure Item Mapping to match your account names (Sales Income, Shipping Income, Merchant Fees). The tool generates IIF SPL lines that post to your configured accounts—no restructuring required.
- IIF (Intuit Interchange Format) is QuickBooks Desktop's native import format with !TRNS/!SPL/!ENDTRNS markers. Intuit discontinued IIF support, but Desktop still accepts these files. This bridge tool generates valid IIF that preserves Bank Deposit grouping, Customer auto-creation, and your existing account structure.
- IIF SPL lines group Shopify payouts with processing fees in single Bank Deposit transactions. This maintains deposit reconciliation—a workflow Intuit's discontinuation broke. The tool generates IIF that groups deposits by payout date, matching your existing reconciliation process.
- No. IIF CUST records automatically add customers to your Customer list—a Desktop capability Intuit no longer supports. This bridge restores that functionality. Customer names are validated and formatted to match Desktop requirements.
- Map Shopify products to your QuickBooks Item list before conversion. Configure which income accounts receive product sales, shipping, and taxes. The IIF output posts to these mapped accounts, preserving your existing Chart of Accounts structure.
- Yes. The IIF format works with QuickBooks Pro, Premier, and Enterprise (2020-2025). It respects your existing Chart of Accounts, Item list, and Customer list. No restructuring required—just configure Item Mapping to match your account names.
- Processing fees post as expense SPL lines grouped with the corresponding Bank Deposit. This maintains deposit reconciliation by keeping fees with their associated deposits—the workflow Intuit's discontinuation disrupted.
- Configure Item Mapping to match your account names. The IIF format references accounts by name, so ensure your Chart of Accounts includes the accounts you map to (e.g., 'Merchant Fees' expense account for Shopify processing fees).
- IIF is Desktop's native format—faster imports, automatic Customer creation, proper Bank Deposit grouping, and direct Chart of Accounts mapping. CSV requires manual column mapping and doesn't support Customer auto-creation. Since Intuit discontinued IIF support tools, this bridge restores that native functionality.