Column Validation
Checks for required columns like settlement-id, amount-description, and amount.
Amazon Settlement CSV Validator
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
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| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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Check your Amazon Settlement Report V2 for missing columns, data errors, and formatting issues before importing to QuickBooks.
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Amazon Settlements Validation Questions
What settlement report should I use?
Use Settlement Report V2 (Date Range Report) from Seller Central. This is the only report that matches your bank deposits.
Is the Amazon Settlements validator free?
You can preview Amazon Settlements validation results for free — no signup needed. Full validation reports use credits based on row count.
What happens to my Amazon_Seller file during validation?
Your Amazon_Seller file is validated entirely in your browser — nothing is uploaded to any server. The Amazon Settlements validation runs client-side using JavaScript.
How Amazon Settlements Validation Works
1
Export from Amazon Seller
Reports → Payments → All Statements → Download Flat File V2
2
Upload CSV
Upload your Settlement Report V2 export file
3
Review Validation Results
Check your Amazon Seller data for errors and warnings
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Settlement ID
The 'settlement-id' column is required but not found
File exported without 'settlement-id' column
Column with values like '16427587891'
Ensure you're using Settlement Report V2 (Date Range Report)
Go to Seller Central → Reports → Payments → Date Range Reports
Missing Amount Description
The 'amount-description' column is required for fee categorization
File without 'amount-description' column
Column with values like 'Commission', 'Principal', 'FBAPerUnitFulfillmentFee'
This column identifies fee types for proper Chart of Accounts mapping
Re-export using Settlement Report V2 format
Invalid Amount Value
The 'amount' column contains non-numeric values
N/A or (blank)
-15.00 or 49.99
Amount must be a numeric value (negative for fees, positive for revenue)
Check for cells corrupted by Excel or manual editing
Unknown Transaction Type
The 'transaction-type' value is not recognized
Sale or Payment
Order, Refund, ServiceFee, Adjustment, Transfer
Amazon uses specific transaction type values
Ensure data hasn't been modified after export
Invalid Date Format
Date columns contain unparseable values
01/15/25 (ambiguous format)
2025-01-15T00:00:00+00:00 (ISO 8601)
Amazon exports dates in ISO 8601 format
Don't open in Excel before validating, or export again
Character Encoding Problem
File contains characters that couldn't be decoded properly
Special characters appearing as ??? or garbled text
Proper text with accented characters
Amazon uses ISO 8859-1 encoding, not UTF-8
Re-download the file without opening/saving in another program
Wrong Report Type
File appears to be an Orders report, not Settlement report
Columns like 'item-price' without 'amount-description'
Columns: settlement-id, amount-description, amount
Use Settlement Report V2 for bank reconciliation, not Orders report
Go to Reports → Payments → Date Range Reports, not Orders report
Why Validate Before Converting?
Catch Issues Early
Bad data causes conversion failures and import errors. Missing columns, wrong date formats,
or invalid values can waste hours troubleshooting QuickBooks import rejections.
Validating first identifies exactly which rows have problems before you process.
What This Tool Checks
We validate your Amazon settlement export against the expected schema:
- Required columns present (settlement-id, amount-description, amount)
- Date formats parseable (ISO 8601)
- Currency values valid
- Transaction types recognized
You get a detailed error report with row numbers to fix issues at the source.
Why Validate Amazon Settlements Before Import?
Data Type Checking
Validates dates, currencies, and enum values match expected formats.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Fee Type Detection
Validates amount-description values map to known fee categories.
Browser-Based
Files processed locally. Your financial data never leaves your computer.
Instant Results
Get validation results in seconds, even for large settlement files.
Your Amazon Settlements Data Stays Private
Local Processing Engine
Your Amazon Settlements files stay on your device. Processing happens client-side, nothing leaves your machine.
Zero Server Storage
Your Amazon Settlements files are never cached, logged, or stored anywhere. Every session is ephemeral.
Privacy-First Architecture
Designed for data sovereignty. No third-party trackers or analytics touch your Amazon Settlements files.
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Frequently Asked Questions
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required columns include: settlement-id (unique identifier), transaction-type, amount-type, amount-description, and amount.
Use Settlement Report V2 (Date Range Report) from Seller Central. This is the only report that matches your bank deposits.
Amazon exports use ISO 8859-1 encoding, not UTF-8. If you open in Excel and re-save, it may corrupt special characters. Download and upload directly.
You can preview Amazon Settlements validation results for free — no signup needed. Full validation reports use credits based on row count.
Your Amazon_Seller file is validated entirely in your browser — nothing is uploaded to any server. The Amazon Settlements validation runs client-side using JavaScript.
Settlement Report V2 contains fees and matches bank deposits. Orders report shows order details but doesn't reconcile with your bank.
V2 is the newer format with more detailed transaction descriptions. Amazon switched to V2 in 2015, though older accounts may still use V1. Request V2 format from Amazon seller support if needed.
Archived reports can't be imported via API. Log into Amazon Seller Central and click the 'Request Report' button to un-archive your settlement files before validation.
Use Excel's Text Import Wizard and select 'Tab' as the delimiter. Settlement reports are tab-separated, not comma-separated like standard CSV files.
Process settlement reports one period at a time to catch errors early and ensure accurate reconciliation across different settlement cycles.
After Validation: Convert Your Settlement Report V2
Once your Amazon Seller export passes validation, convert it to your accounting format
Amazon Seller
Settlement Report V2
Your validated export
→
Quickbooks Desktop
IIF File
Tab-delimited Intuit Interchange Format for Desktop
settlement-id → DOCNUM
deposit-date → DATE
amount-description → ACCNT
Amazon Seller
Settlement Report V2
Your validated export
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
settlement-id → JournalNo
deposit-date → JournalDate
amount-description → Account Name
Amazon Seller
Settlement Report V2
Your validated export
→
Xero
Bank Statement
Bank transactions for reconciliation
deposit-date / settlement-end-date → Date
amount → Amount
transaction-type → Payee
Amazon Seller
Settlement Report V2
Your validated export
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
settlement-id → InvoiceNumber
deposit-date / settlement-end-date → InvoiceDate
— → ContactName
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