None of my Amazon clients want to switch to QuickBooks Online, so I was stuck manually building IIF files in Notepad. One wrong tab character and the whole import fails silently. This tool generates clean IIF files with proper TRNS/SPL/ENDTRNS headers — I imported two weeks of settlements in under a minute.
Amazon to QuickBooks Desktop Converter
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Invoice import blocked if Sales Tax enabled in QBO
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QuickBooks Desktop IIF Format
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Convert Amazon settlement reports to IIF files that import directly into QuickBooks Desktop Pro, Premier, or Enterprise. No subscription required.
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How to Convert Your File
1
Export from Amazon Seller
Reports → Payments → All Statements → Download Flat File V2
2
Upload and Configure
Upload Settlement Report V2 CSV and choose IIF File format
3
Preview and Download
Review converted data, download Quickbooks Desktop-ready file
4
Import to QuickBooks Desktop
File → Utilities → Import → IIF Files → Select File
Output is in QuickBooks Desktop IIF format — ready to import directly, no manual reformatting needed.
How People Use This
I run QuickBooks Premier and every Amazon integration app either requires Online or charges $100/month for Desktop support. I downloaded my settlement report from Seller Central, uploaded it here, and had a balanced IIF journal entry imported through File > Utilities in about 90 seconds. No API keys, no subscription.
Half my clients still use QuickBooks Enterprise and they sell on Amazon. The settlement CSV has 40+ columns that mean nothing to QuickBooks Desktop. The IIF output gives me balanced general journal entries with the fee breakdown mapped to their existing Chart of Accounts. Just had to make sure the account names matched.
We process about 600 Amazon orders biweekly and the settlement reports were piling up. I tried pasting data into QuickBooks manually but the ASCII encoding issues with special characters in product names kept causing import failures. The converter strips all that out and the IIF imports cleanly every time.
One of my clients has been on QuickBooks Pro 2021 forever and refuses to upgrade. I was worried the IIF format wouldn't work but it imported perfectly. The clearing account workflow means the journal entry balances against the Amazon payout and bank reconciliation takes five minutes instead of an hour.
Common Conversion Questions
Which QuickBooks Desktop versions work?
QuickBooks Pro, Premier, and Enterprise from 2020 through 2025. Older versions may work but are not tested.
Why do accounts need to exist first?
IIF import requires exact account name matches. QuickBooks won't create accounts automatically during IIF import. Add any missing accounts to your Chart of Accounts before importing.
Can I use this with QuickBooks Online?
No, IIF is Desktop-only. For QuickBooks Online, use our CSV tool at /integrate/amazon-quickbooks instead.
Why QuickBooks Desktop Users Need a Different Approach
IIF Format Requirements
QuickBooks Desktop (Pro, Premier, Enterprise) doesn't accept CSV journal entries. It requires IIF (Intuit Interchange Format)—a tab-delimited text file with specific header rows and transaction structure.
Our tool generates properly formatted IIF files that import directly through File → Utilities → Import → IIF Files.
Desktop-Specific Considerations
- Must be in single-user mode during import
- Admin login required
- All accounts must exist in Chart of Accounts before import
- ASCII encoding only (special characters replaced)
- General Journal entry type for balanced fee breakdown
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Nothing is stored after conversion. Close the tab and your data is gone.
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Field Mapping
How Amazon_Seller Settlements fields map to Quickbooks Desktop Iif
| Amazon_Seller Settlements | Source Value | Quickbooks Desktop Iif | Target Value | Note | |
|---|---|---|---|---|---|
settlement-id |
16427587891 |
→ | DOCNUM |
16427587891
|
Settlement ID as document number |
deposit-date |
2025-01-17T00:00:00+00:00 |
→ | DATE |
01/17/2025
|
Payout date MM/DD/YYYY |
amount-description |
Commission |
→ | ACCNT |
Commission
|
Fee type maps to account |
amount |
-15.00 |
→ | AMOUNT |
-15.00
|
Transaction amount |
Why Use This Converter?
Native IIF Format
Generates proper IIF with !TRNS, !SPL, and !ENDTRNS headers. No manual formatting needed.
Desktop 2020-2025 Support
Works with QuickBooks Pro, Premier, and Enterprise versions from 2020 through 2025.
General Journal Entries
Creates balanced journal entries with proper debits and credits for fee breakdown.
Account Name Matching
Uses configurable account names to match your existing Chart of Accounts.
ASCII Encoding
Outputs ASCII-safe text. Special characters automatically replaced for compatibility.
One-Click Import
Download IIF, then File → Utilities → Import → IIF Files. Done in seconds.
Data Transformation
Settlement transactions aggregate by category, then create balanced IIF journal entry
Input
Amazon Settlement Transactions
Multiple rows per settlement (orders, refunds, fees, transfers)
Key columns:
settlement-id,
transaction-type,
amount-description,
amount
N:M — Complex transformation
Output
IIF Journal Entry Lines
aggregated then split rows per
input
Balanced double-entry lines for QuickBooks Desktop
CR
Income Account
Sales revenue credited to income account
Fee Accounts
Fees debited to expense accounts by type
DR
Bank Account
Net payout debited to bank/clearing account
All debits = all credits (balanced journal entry)
Common IIF File Import Errors
Issues you might encounter when importing Settlement Report V2 data to IIF File - and how we solve them
Account Not Found
QuickBooks Desktop requires exact account name matches
Amazon Referral Fees (not in Chart)
Amazon Fees (exists in Chart of Accounts)
Configure account names to match your QuickBooks Desktop setup
Update account mappings in settings before import
Journal Entry Unbalanced
IIF journals require debits = credits
Debits: $5000, Credits: $4999
Debits: $5000, Credits: $5000
Rounding discrepancy line added automatically
All journals are auto-balanced before export
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
QuickBooks Pro, Premier, and Enterprise from 2020 through 2025. Older versions may work but are not tested.
IIF import requires exact account name matches. QuickBooks won't create accounts automatically during IIF import. Add any missing accounts to your Chart of Accounts before importing.
Common causes: account name mismatch (check spelling exactly), not in single-user mode, or not logged in as Admin. The error message usually indicates which account wasn't found.
No, IIF is Desktop-only. For QuickBooks Online, use our CSV tool at /integrate/amazon-quickbooks instead.
General Journal. This allows proper debit/credit entries for fee breakdown and balances perfectly for bank reconciliation.
Yes. IIF imports require single-user mode. Other users must log out before importing.
Yes. IIF files are text-based and can be edited in Notepad. You can correct account names or data before importing, then save and re-import the file.
Amazon settlements include sales, refunds, fees, shipping costs, taxes, and other charges—all netted into one deposit requiring proper categorization in QuickBooks.
Create items as Other Charge types in QuickBooks with the same name as Amazon fees and link them to corresponding expense accounts for proper tracking.
Amazon provides settlement reports every two weeks, containing all sales, fees, refunds, and financial transactions for that period.
Amazon Seller → Quickbooks Desktop Data Ecosystem
All available data flows from Amazon Seller to Quickbooks Desktop
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