Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Shopify to Xero Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
Xero Invoice CSV Format
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then credit per 1K rows
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|---|---|---|---|
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
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Ready to convert your own data?
Convert Shopify orders to Xero invoices in 60 seconds. No app installation, no sync issues, no subscription.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Export orders from Shopify Admin → Orders → Export → CSV
2
Upload and Configure
Upload your CSV file, select your Xero region, and configure account codes
3
Preview and Export
Review converted data preview, then download Xero-ready CSV
4
Import to Xero
Import to Xero via Business → Invoices → Import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Shopify Orders fields map to Xero Invoice
| Shopify Orders | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Name |
#1001 |
→ | InvoiceNumber |
#1001
|
Order number, # prefix removed |
Name |
#1001 |
→ | Reference |
#1001
|
Original order number with # prefix |
Created at |
2025-01-15T10:30:00-05:00 |
→ | InvoiceDate |
01/15/2025
|
ISO 8601 to regional format |
Billing Name |
John Smith |
→ | ContactName |
John Smith
|
Customer name (creates contact if new) |
Email |
john.smith@example.com |
→ | EmailAddress |
john.smith@example.com
|
Customer email |
Billing Address1 |
123 Main St |
→ | POAddressLine1 |
123 Main St
|
Billing street address |
Billing City |
New York |
→ | POCity |
New York
|
Billing city |
Billing Province |
NY |
→ | PORegion |
NY
|
Billing state/province |
Billing Zip |
10001 |
→ | POPostalCode |
10001
|
Billing postal code |
Billing Country |
United States |
→ | POCountry |
United States
|
Billing country |
Lineitem name |
Widget Pro |
→ | Description |
Widget Pro
|
Product name/description |
Lineitem quantity |
1 |
→ | Quantity |
1
|
Quantity ordered |
Lineitem price |
129.99 |
→ | UnitAmount |
129.99
|
Unit price (no currency symbol) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Multiple Shopify line items aggregate into one Xero invoice with multiple lines
Input
Shopify Order Line Items
One row per product in each order
Key columns:
Name,
Created at,
Lineitem name,
Lineitem price
N:1 — Multiple input rows aggregate to one output row
Output
Xero Invoice with Lines
grouped rows per
input
One invoice per order, with line items grouped by InvoiceNumber
Invoice Header
First row contains all header fields
Line Items
Each product becomes a line with Description, Quantity, UnitAmount
Shipping Line
Shipping added as separate line item if > 0
InvoiceNumber groups lines; first row has header, rest have blanks
Why Shopify Orders Don't Import Cleanly to Xero
The Multi-Line Order & Date Problem
Shopify exports one row per product. A single order with 3 items becomes 3 rows in your CSV.
Xero expects multi-line invoices grouped by InvoiceNumber with header data only on the first row.
Shopify uses ISO 8601 dates (2025-01-15T10:30:00-05:00). Xero requires DD/MM/YYYY or MM/DD/YYYY.
Wrong format = entire import rejected.
What This Tool Does
We automatically transform Shopify orders to Xero invoice format:
- Multiple products → One Invoice with proper line grouping
- ISO dates → Regional date format (UK/AU/NZ/EU or US)
- Tax handling options (exclude or map to Xero rates)
- Shipping as separate line item
- Correct field mapping for seamless import
Your Xero matches your Shopify order count exactly.
Common Sales Invoice Import Errors
Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them
Invalid Date Format
Xero rejects dates not matching your organization's regional format
2025-01-15T10:30:00-05:00
15/01/2025 (UK) or 01/15/2025 (US)
Select your Xero region in processing options for correct date format
Re-upload with correct region selected
Duplicate Invoice Number
Xero rejects InvoiceNumber values that already exist
#1001, #1001
1001 (unique per invoice)
Each order becomes one invoice with unique number
Check Xero for existing invoices before re-importing
Tax Type Not Found
TaxType must exactly match a configured tax rate in Xero
20% VAT
20% (VAT on Income)
Configure exact tax rate name in processing options, or use Tax Exempt
Check Settings > Tax Rates in Xero for exact names
New Contact Created
ContactName didn't match existing contact, so Xero created new one
John smith
John Smith
Ensure customer names match existing Xero contacts exactly
Merge duplicate contacts in Xero after import
Why Use This Tool?
No App Installation
Works with standard Shopify CSV exports. No OAuth, no API, no third-party apps.
60-Second Conversion
Upload → Preview → Download. No waiting for sync cycles or API rate limits.
Regional Date Support
Automatically formats dates for UK, Australia, New Zealand, Europe, or US Xero organizations.
Multi-Line Order Handling
Shopify exports one row per product. We group them into proper Xero multi-line invoices.
Tax Flexibility
Exclude from Xero tax module (US/Canada) or map to your exact Xero tax rates (UK/AU/NZ).
Browser-Based Privacy
Small files process locally. Data never leaves your computer.
Frequently Asked Questions
Select where your Xero organization is registered. UK, Australia, NZ, and Europe use DD/MM/YYYY. US uses MM/DD/YYYY. Wrong format = import rejected.
Tax Exempt (recommended for US/Canada): Maps everything to 'Tax Exempt' in Xero. You handle tax reporting separately. Map to Xero Tax Rate: Uses your specified tax rate name (e.g., '20% (VAT on Income)') - must match exactly in Xero.
Check Xero Settings → Chart of Accounts. Common sales accounts: 200 (Revenue), 4000 (Sales). The code must exist in your Xero organization.
Shopify exports 1 row per line item. We group them by order number into single Xero invoices with multiple lines. First row has customer data, subsequent rows have only line item details.
Use our dedicated Refunds tool at /convert/shopify-xero-refunds for credit notes.
Use our Payouts tool at /convert/shopify-xero-payouts for bank statement import.
The TaxType must exactly match a configured tax rate in Xero. Check Settings → Tax Rates for exact names. Common examples: '20% (VAT on Income)', 'GST on Income', 'Tax Exempt'.
Yes! Use our /convert/shopify-quickbooks tool for QuickBooks Online.
Shopify → Xero Data Ecosystem
All available data flows from Shopify to Xero
Shopify
Customers Export
Customer profiles with contact info, addresses, and marketing preferences
→
Xero
Contact
Customer or supplier contact records
First Name + Last Name → Name
First Name → FirstName
Last Name → LastName
Shopify
Orders Export
Customer orders with line items, shipping, taxes, discounts, addresses
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Name → InvoiceNumber
Name → Reference
Created at → InvoiceDate
Shopify
Payouts/Transactions
Shopify Payments transactions, fees, and bank deposits
→
Xero
Bank Statement
Bank transactions for reconciliation
Transaction Date / Payout Date → Date
Amount / Net → Amount
Type → Payee
Shopify
Products Export
Product catalog with variants, pricing, inventory, and images
→
Xero
Inventory Item
Products and services for inventory tracking
Variant SKU / Handle → ItemCode
Title + Option Values → ItemName
Body (HTML) → Description
Shopify
Refunds (via Orders Export)
Refunded orders filtered from Orders export. Filter by Financial Status = refunded.
→
Xero
Credit Note
Refunds and returns as credits against invoices
Name + '-R' → CreditNoteNumber
Name → Reference
Created at → CreditNoteDate