Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Shopify Payouts to Xero Bank Statement Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
Xero Bank Statement CSV Format
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All rows valid
| $ |
|---|
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Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Reconcile Shopify Payments deposits with Xero. Track fees and match bank transactions.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Export from Shopify Settings → Payments → View payouts → Export
2
Upload
Upload transactions CSV and select your Xero region
3
Preview
Review converted bank statement lines
4
Import
Import to Xero via Bank Account → Import Statement
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Shopify Transactions fields map to Xero Bank Statement
| Shopify Transactions | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Type |
charge |
→ | Payee |
charge
|
Transaction type as payee |
Order |
#1001 |
→ | Description |
#1001
|
Order reference |
Why Payout Reconciliation is Complex
The Net vs Gross Problem
Shopify deposits are NET of fees. A $100 order with $2.75 processing fee
becomes a $97.25 bank deposit. Your bank shows $97.25, but you need to record:
- $100 gross sales
- $2.75 fee expense
- $97.25 net deposit
Without proper handling, your books won't balance.
What This Tool Does
We transform Shopify transactions to Xero bank statement format:
- Sales as positive amounts (money in)
- Fees as negative amounts (expense)
- Refunds as negative amounts (money out)
- Proper date formatting for your region
- Optional pre-coding for auto-reconciliation
Import to Xero's bank reconciliation for accurate matching.
Common Bank Statement Import Errors
Issues you might encounter when importing Payouts/Transactions data to Bank Statement - and how we solve them
Invalid Date Format
Xero requires regional date format
Select correct region in processing options
Re-export with correct region setting
Incorrect Amount Sign
Fees should be negative in bank statements
We automatically invert fee signs
Verify amounts during reconciliation
Why Use This Tool?
Fee Extraction
Payment processing fees separated as expense transactions.
Proper Signage
Positive for money in, negative for money out. Xero-ready.
Regional Dates
Date format matches your Xero organization's region.
Transaction Filtering
Import all transactions or filter by type (charges, refunds, payouts).
Clearing Account Support
Pre-code to clearing account for advanced reconciliation workflows.
Batch Processing
Large exports split into Xero-compatible batch files.
Frequently Asked Questions
Xero bank statements use positive for money received, negative for money paid out. Fees are payments to Shopify, so they're negative.
Payout Date matches when funds hit your bank account. Use this for easier bank reconciliation. Transaction Date is when the original sale occurred.
An intermediate account (asset/liability) that holds funds between sale and bank deposit. Sales credit the clearing account, payouts debit it. Balance should be zero when reconciled.
This tool handles Shopify Payments only. PayPal and Stripe transactions need separate exports from those platforms.
Shopify's net = gross - fees - refunds. Ensure you're including all transaction types and that fees are being extracted correctly.
Shopify → Xero Data Ecosystem
All available data flows from Shopify to Xero
Shopify
Customers Export
Customer profiles with contact info, addresses, and marketing preferences
→
Xero
Contact
Customer or supplier contact records
First Name + Last Name → Name
First Name → FirstName
Last Name → LastName
Shopify
Orders Export
Customer orders with line items, shipping, taxes, discounts, addresses
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Name → InvoiceNumber
Name → Reference
Created at → InvoiceDate
Shopify
Payouts/Transactions
Shopify Payments transactions, fees, and bank deposits
→
Xero
Bank Statement
Bank transactions for reconciliation
Transaction Date / Payout Date → Date
Amount / Net → Amount
Type → Payee
Shopify
Products Export
Product catalog with variants, pricing, inventory, and images
→
Xero
Inventory Item
Products and services for inventory tracking
Variant SKU / Handle → ItemCode
Title + Option Values → ItemName
Body (HTML) → Description
Shopify
Refunds (via Orders Export)
Refunded orders filtered from Orders export. Filter by Financial Status = refunded.
→
Xero
Credit Note
Refunds and returns as credits against invoices
Name + '-R' → CreditNoteNumber
Name → Reference
Created at → CreditNoteDate