Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Xero Invoice CSV Validator
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
validated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Ready to validate your own data?
Check your invoice CSV for errors before importing to Xero.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare CSV File
Export or create your invoice CSV with required columns
2
Select Region
Choose your Xero organization's region for date format
3
Upload File
Drop your CSV file or click to browse
4
Review Results
See validation summary and detailed error list
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Before Xero Import?
Avoid Import Failures
Xero invoice imports fail silently on bad data. Wrong date formats,
missing ContactName, or invalid TaxType cause rejections without clear errors.
Validating first identifies problems before you waste time troubleshooting.
What This Tool Checks
We validate your invoice CSV against Xero requirements:
- Required columns present (ContactName, InvoiceNumber, InvoiceDate, DueDate, Description, Quantity, UnitAmount, AccountCode, TaxType)
- Regional date formats (DD/MM/YYYY for UK/AU/NZ, MM/DD/YYYY for US)
- Multi-line invoice structure (same InvoiceNumber)
- Currency values valid
You get a detailed error report with row numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Contact Name
The ContactName column is required for each invoice
(blank ContactName)
John Smith
Each invoice needs a contact name (customer)
Add contact names; Xero will create contacts if they don't exist
Invalid Date Format
Dates must match your Xero region format
2025-01-15 or 01/15/2025 (for UK)
15/01/2025 (UK) or 01/15/2025 (US)
UK/AU/NZ uses DD/MM/YYYY, US uses MM/DD/YYYY
Reformat dates to match your Xero organization's region
Duplicate Invoice Number
Xero rejects InvoiceNumber values that already exist
INV-1001 (already exists in Xero)
INV-1002 (unique)
Each invoice needs a unique InvoiceNumber
Check Xero for existing invoices before importing
Tax Type Not Found
TaxType must exactly match a configured tax rate in Xero
20% VAT
20% (VAT on Income)
Use exact tax rate names from Xero Settings > Tax Rates
Update TaxType to match Xero's configured tax rates exactly
Missing Account Code
AccountCode is required for each line item
(blank AccountCode)
200
Every line needs a valid Xero account code
Add account codes from Xero Settings > Chart of Accounts
Why Use This Tool?
Column Validation
Checks for required columns like ContactName, InvoiceNumber, InvoiceDate, AccountCode.
Regional Date Validation
Validates dates in DD/MM/YYYY (UK/AU/NZ) or MM/DD/YYYY (US) format.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Multi-Line Support
Validates invoices with multiple line items sharing same InvoiceNumber.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
Required columns are ContactName, InvoiceNumber, InvoiceDate, DueDate, Description, Quantity, UnitAmount, AccountCode, and TaxType. Optional: EmailAddress, Reference, InventoryItemCode, Discount, Currency.
UK, Australia, NZ, and Europe use DD/MM/YYYY. United States uses MM/DD/YYYY. Select your region to validate against the correct format.
TaxType must exactly match a tax rate configured in your Xero organization. Common values: 'Tax Exempt', '20% (VAT on Income)', 'GST on Income'.
Use the same InvoiceNumber for all line items. Each row with matching InvoiceNumber becomes a line item on that invoice.
Your file is processed entirely in your browser. No data is uploaded to our servers.