Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
PayPal QuickBooks Integration — Without Subscription Apps
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Integrate Complete
QuickBooks Online Journal Entry Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
integrated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Ready to integrate your own data?
PayPal QuickBooks integration that works like premium apps — without the monthly fee. Same accounting accuracy, file-based reliability, pay-per-use pricing.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from PayPal
PayPal → Reports → Activity Download → Select date range → Download CSV
2
Upload & Configure
Upload CSV, configure account names to match your QuickBooks Chart of Accounts
3
Review & Download
Preview converted journal entries, download QBO-ready file
4
Import to QuickBooks
Settings → Import Data → Journal Entries → Upload and map columns
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Quickbooks Online Journal Entry
| Paypal Transactions | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | JournalDate |
01/15/2025
|
Transaction date |
Transaction ID |
9AB12345CD678901E |
→ | JournalNo |
9AB12345CD678901E
|
Unique identifier for journal entry |
Gross |
100.00 |
→ | Credits |
100.00
|
Gross amount credited to income |
Fee |
-2.90 |
→ | Debits |
-2.90
|
Fee amount debited to expense |
Net |
97.10 |
→ | Debits |
97.10
|
Net amount debited to PayPal bank account |
Data Transformation
Each PayPal transaction splits into 2-3 journal lines
Input
PayPal Transaction
Single row with Gross, Fee, Net amounts
Key columns:
Date,
Transaction ID,
Gross,
Fee,
Net,
Type
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
2-3 rows per
input
Balanced debit/credit lines for double-entry
The PayPal-QuickBooks Integration Challenge
Built-in Integration Limitations
QuickBooks' native PayPal bank feed imports Net amounts only.
Third-party sync apps charge $20-50/month for basic functionality.
Neither option properly tracks PayPal fees as expenses.
Your books show reduced revenue instead of actual revenue minus fees.
Our Integration Solution
File-based integration that rivals premium apps:
- Gross amount → Income account (true revenue)
- Fee amount → Expense account (visible fee tracking)
- Net amount → PayPal bank account (reconciles with bank)
Same accounting result as expensive sync apps, without the monthly subscription.
Common Journal Entry Import Errors
Issues you might encounter when importing Activity Download data to Journal Entry - and how we solve them
Pending Transactions Excluded
Only 'Completed' transactions are imported
Status: Pending, Held, Denied
Status: Completed
Filter PayPal export to balance-affecting transactions
Re-export from PayPal with 'Balance Affecting' filter
Mixed Currencies Detected
QBO Journal Entries use home currency only
Mixed USD, EUR, GBP transactions
USD transactions only (or single currency)
Export separate files per currency
Filter transactions by currency before import
Refund Signs Reversed
Refunds have negative Gross, positive Fee reversal
Gross: -100, Fee: +2.90, Net: -97.10
Correctly reversed journal entries
Processor handles sign reversal automatically
No action needed - handled by conversion
Why Use This Tool?
Premium Results, No Premium Price
Same fee tracking as $50/month apps. Pay only when you use it.
No Sync Failures
File-based integration never disconnects. No OAuth tokens to refresh.
Complete Fee Visibility
Every PayPal fee shows as a separate expense line item.
Transaction Type Mapping
Payments, refunds, and transfers automatically categorized correctly.
Native QBO Import
Uses QuickBooks' built-in Journal Entry import. No third-party apps.
Audit-Ready Books
Proper double-entry accounting with debit/credit split.
Frequently Asked Questions
Same result — proper fee tracking and bank reconciliation. But pay-per-use instead of $20-50/month. For most businesses, that's 80% savings.
Absolutely. Journal entries are standard double-entry accounting. Your accountant will appreciate the proper debit/credit format.
Yes. Process each account's export separately and import to the corresponding QuickBooks PayPal bank account.
We recommend weekly or monthly imports. Daily sync creates more work than it saves for most businesses. Batch processing is more efficient.
Yes. Refunds are automatically detected and create reversed journal entries. Fee refunds are credited back to your fee expense account.
Paypal → Quickbooks Online Data Ecosystem
All available data flows from Paypal to Quickbooks Online