Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import Etsy Sales to Xero
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
Xero Invoice Import File Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Ready to import your own data?
Import your Etsy shop sales into Xero as invoices. Automatic formatting, no manual data entry.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Etsy
Shop Manager → Settings → Download Data → CSV Order Items
2
Upload for Conversion
Drop your file here - conversion is instant
3
Preview Import Data
Review converted invoices before downloading
4
Import to Xero
Business → Invoices → Import → Upload CSV
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Order_Items fields map to Xero Invoice
| Etsy_Seller Order_Items | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | InvoiceNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | InvoiceDate |
Jan 15, 2026
|
Date converted to DD/MM/YYYY or MM/DD/YYYY |
Full Name |
John Smith |
→ | ContactName |
John Smith
|
Buyer name for invoice |
Item Name |
Handmade Ceramic Mug - Blue Glaze |
→ | Description |
Handmade Ceramic Mug - Blue Glaze
|
Product description |
Quantity |
2 |
→ | Quantity |
2
|
Quantity ordered |
Price |
25.00 |
→ | UnitAmount |
25.00
|
Unit price |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (optional) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Each Etsy order item becomes one Xero invoice line
Input
Etsy CSV Order Items
One row per item sold
Key columns:
Order ID,
Item Name,
Price,
Quantity
1:1 — One input row creates one output row
Output
Xero Invoice Lines
1:1 rows per
input
One row per invoice line (Xero groups by InvoiceNumber)
Invoice Line
Each item becomes one invoice line
Items with same Order ID grouped into same invoice by Xero
The Challenge of Importing Etsy Sales to Xero
Manual Import is Time-Consuming
Without automation, importing Etsy sales to Xero means:
- Downloading CSV from Etsy
- Manually reformatting columns
- Converting date formats
- Entering each invoice by hand
For shops with hundreds of orders, this takes hours every month.
Instant Automated Import
Our tool transforms your Etsy export into Xero-ready format instantly:
- Upload your Etsy CSV Order Items
- Preview the converted invoices
- Download and import to Xero
What used to take hours now takes seconds.
Common Sales Invoice Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Invoice - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which needs conversion
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Our converter automatically transforms dates to your Xero region format
Select your Xero region in options
Duplicate Invoice Numbers
Xero requires unique InvoiceNumbers, Etsy Order IDs might conflict
12345678 (bare number)
ETSY-12345678 (prefixed)
ETSY- prefix added automatically to prevent duplicates
Prefix is added by default
Missing Buyer Name
Xero requires ContactName, some Etsy orders may lack names
(blank name)
Etsy Customer
Falls back to Etsy username or 'Etsy Customer' generic name
Generic contact created if name missing
Marketplace Tax Confusion
Etsy collects/remits tax - not your liability to record
Order includes $4.62 tax Etsy collected
Tax excluded (Etsy remits it)
By default, marketplace-collected tax is excluded
Use 'record' tax mode if you need 1099-K matching
Multi-Item Orders
Orders with multiple items need multiple invoice lines
Order 123 with 3 items
3 invoice lines with same InvoiceNumber
Xero's line-item format is natively supported
Each item becomes one invoice line (Xero groups by InvoiceNumber)
Why Use This Tool?
Bulk Import Support
Import months of Etsy sales at once. No transaction limits.
Zero Manual Entry
Every field automatically mapped. No copy-paste, no typos.
Date Auto-Conversion
Etsy dates automatically converted to your Xero format.
Multi-Item Orders
Orders with multiple products import as proper multi-line invoices.
Import-Ready Output
Download is immediately importable to Xero. No further editing.
Secure Browser Processing
Data converts locally. Nothing uploaded to external servers.
Frequently Asked Questions
Unlimited. We automatically batch files over 1,000 rows (Xero's limit) into multiple import files.
No. Xero requires unique invoice numbers. The ETSY- prefix ensures no conflicts with existing invoices.
Yes! Download your full order history from Etsy and import all at once.
Conversion takes seconds. Xero import depends on file size - typically 1-2 minutes for large files.
Most common issues: duplicate invoice numbers (enable prefix) or invalid date format (check region setting).
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description