Import Etsy Sales to QuickBooks — No Manual Entry

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Import Complete

QuickBooks Online Import CSV Format
valid rows

Tired of typing Etsy sales into QuickBooks one by one? Import hundreds of transactions in seconds with properly formatted files.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Etsy Export

Sample CSV Order Items to test import conversion

Download Sample

Tool Rating

4.9 / 5 (892 votes)

How It Works

1

Export CSV Order Items

Etsy Shop Manager → Settings → Options → Download Data → CSV Order Items

2

Upload Here

Drop your CSV file and select options (fee handling, account mapping)

3

Preview Results

See exactly how your data will look in QuickBooks before downloading

4

Import to QuickBooks

QuickBooks Online → Sales → Sales Receipts → Import CSV

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Etsy_Seller Order_Items fields map to Quickbooks Online Sales Receipt

Etsy_Seller Order_Items Source Value Quickbooks Online Sales Receipt Target Value Note
Order ID 3001234567 → RefNumber 3001234567 Order number with ETSY- prefix
Sale Date Jan 15, 2026 → TxnDate Jan 15, 2026 Date converted to MM/DD/YYYY
Full Name John Smith → Customer John Smith Buyer name (max 100 chars)
Item Total 45.00 → ItemAmount 45.00 Item revenue
Order Shipping 5.95 → ShippingAmount 5.95 Shipping income
Order Sales Tax 4.62 → TaxAmount 4.62 Marketplace tax (pass-through)
Transaction Fee 3.31 → FeeAmount Etsy fees (netted or separate)
Order Net 48.23 → NetAmount Net after fees/tax
Currency USD → Currency USD ISO currency code

Data Transformation

Line items aggregated by Order ID into single receipts

Input Etsy CSV Order Items

One row per item sold with fees and shipping

Key columns: Order ID, Item Name, Price, Quantity
N:1 — Multiple input rows aggregate to one output row
Output Sales Receipt aggregated by Order ID rows per input

One receipt per order with revenue, shipping, tax, fees

Item Revenue Sum of item totals
Shipping Income Shipping charged (order-level)
Tax Pass-through Marketplace tax (wash entry if enabled)
Items grouped by Order ID, totals aggregated

Why You Can't Import Etsy Data Directly to QuickBooks

Format Incompatibility

Etsy's CSV uses date formats (Jan 15, 2026) that QuickBooks rejects. Column names don't match QBO import fields. Currency values have symbols that cause errors. Manual reformatting in Excel takes hours and introduces mistakes. Our tool handles all formatting automatically in seconds.

What This Tool Does

We convert Etsy exports to QuickBooks import format: - Dates converted to MM/DD/YYYY - Currency symbols stripped - Columns mapped to QBO fields - Fees and taxes properly categorized - Multi-item orders aggregated Upload, convert, import. No spreadsheet formulas needed.

Common Sales Receipt Import Errors

Issues you might encounter when importing CSV Order Items data to Sales Receipt - and how we solve them

Invalid Date Format

Etsy uses 'Jan 15, 2026' format which QuickBooks rejects

Jan 15, 2026
01/15/2026

Our converter automatically transforms dates to MM/DD/YYYY

Re-upload your file - dates are converted automatically

Multiple Items Per Order

Etsy exports one row per item, QuickBooks needs one row per order

Order 123 with 3 items = 3 rows
Order 123 aggregated to 1 row with totals

Orders are automatically aggregated by Order ID

Multi-item orders are combined with accurate totals

Multiple Fee Types

Etsy has listing, transaction, and processing fees

Listing: $0.20, Transaction: $3.31, Processing: $1.92
Total fees: $5.43 (netted or tracked separately)

Fees can be netted into deposit or tracked as expenses

Choose fee handling mode in options

Marketplace Tax Confusion

Etsy collects and remits tax - not seller liability

Order Total $55.57 (includes $4.62 tax Etsy collected)
Sales $50.95, Tax Pass-through $4.62 (wash entry)

Tax wash entries created to match 1099-K while zeroing liability

Use 'wash' tax mode for proper 1099-K reconciliation

Wrong Export Type

User downloaded wrong export (Monthly Statement vs Order Items)

Monthly Statement (summary data only)
CSV Order Items (detailed transactions)

Download CSV Order Items from Settings > Options > Download Data

Export the correct file type from Etsy

Why Use This Tool?

Import-Ready Output

Files formatted exactly as QuickBooks expects. No import errors, no rejected rows, no manual fixes.

Bulk Import

Import hundreds of transactions at once instead of manual entry. Save hours every month.

Automatic Date Conversion

Etsy's 'Jan 15, 2026' format automatically converted to QuickBooks' MM/DD/YYYY.

Fee Categorization

Listing, transaction, and processing fees extracted and properly categorized for expense tracking.

No App Required

Works with CSV exports. No OAuth connections, no API credentials, no recurring sync fees.

Browser Privacy

Files process in your browser. Your sales data stays on your computer, never uploaded anywhere.

Frequently Asked Questions

Same converter, different focus. This page emphasizes import workflow and bulk entry. Use whichever matches your search intent.
QuickBooks accepts up to 1,000 rows per import. Files larger than this are automatically split into batches (ZIP download).
CSV Order Items from Shop Manager → Settings → Options → Download Data. This includes per-item detail with fees. Don't use the Monthly Statement for sales import.
Yes. Fees appear as DiscountAmount (netted) or can be tracked separately. Both methods reconcile correctly with your bank deposits.
Refunds appear as separate entries. You can include them for complete records or filter to orders only.
Multi-currency orders are preserved. VAT and international fees are included in the fee breakdown.

Etsy Seller → Quickbooks Online Data Ecosystem

All available data flows from Etsy Seller to Quickbooks Online

Etsy Seller CSV Order Items Etsy sold items with fees, taxes, shipping, and buyer details
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Order ID → RefNumber Sale Date → TxnDate Full Name → Customer
Retail, e-commerce, paid orders Current tool
Etsy Seller Monthly Statement Etsy payment account statement with fees, deposits, and adjustments
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Order ID → JournalNo Amount → Credits
Professional accounting, fee tracking, aggregated imports