Afterpay settlement files mix gross amounts, merchant fees, and fee taxes in ways that break our accounting imports. The validator caught rows where the net settlement did not equal gross minus fees — turned out three refund lines had blank order IDs. Fixed them before they hit Xero.
Afterpay Settlement Validator
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
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All rows valid
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| Row | Column | Value | Error |
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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Validate Afterpay reconciliation CSV exports before importing to accounting. Catch BNPL data errors early.
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Validation Questions Answered
What's checked?
Required fields, dates, amounts, and fee calculations.
How do I download my Afterpay settlement file?
Log into the Afterpay Business Hub, go to the Reconciliation section, click Export, and select your date range. The file downloads in CSV format.
What columns are in an Afterpay settlement export?
Settlement files include date, transaction amount, merchant fees, net settlement amount, and transaction details captured daily from your acquirer.
How Validation Works
1
Export from Afterpay
Business Hub → Settlements → Reconciliation Report → Download CSV
2
Upload CSV
Upload your Reconciliation Report Export export file
3
Review Validation Results
Check your Afterpay data for errors and warnings
Issues are flagged inline with clear fix suggestions — review and correct before you import.
How People Use This
We reconcile Afterpay settlements weekly. Before using this tool we had two months of unmatched transactions because date formats shifted mid-file. Now we run a pre-flight check on every export and catch formatting issues before they snowball.
I export Afterpay settlements monthly for my accountant. Last quarter the validator flagged 5 rows with missing fee amounts that would have understated my merchant costs. Catching those errors before importing saved us a painful correction later.
Why Validate Afterpay Reconciliation Reports
BNPL Data Complexity
Afterpay reports include gross amounts, merchant fees, fee taxes, and net settlements.
Data errors cause import failures and reconciliation issues.
Validate First
Check for missing order IDs, invalid settlement dates, malformed amounts, and fee errors.
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
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Why Validate Before Importing?
BNPL Validation
Fee structure checks
Error Detection
Detailed error reports
Quick
30-second validation
No API Setup
Works with standard CSV exports. No technical setup required.
60-Second Processing
Upload, convert, download in under a minute.
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Pay per use only. No subscriptions or recurring charges.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Afterpay Order ID
Order ID is required but missing
Empty Order ID column
AP-12345678
Ensure Order ID is included in Afterpay export
Re-export from Afterpay Business Hub
Invalid Order Date Format
Order Date and Time is not parseable
not-a-date
15/01/2025 10:30
Use standard Afterpay date format (DD/MM/YYYY HH:MM or MM/DD/YYYY HH:MM)
Don't modify dates after exporting from Afterpay
Invalid Net Settlement Amount
Net Settlement Amount contains non-numeric value
N/A or #REF!
145.60
Net settlement amounts must be numeric
Check for Excel formula errors in amount columns
Missing Settlement Date
Settlement Date is required for reconciliation
(blank)
17/01/2025
Ensure Settlement Date is included in export
Export complete reconciliation report from Afterpay
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required fields, dates, amounts, and fee calculations.
Log into the Afterpay Business Hub, go to the Reconciliation section, click Export, and select your date range. The file downloads in CSV format.
Common errors include incorrect date ranges, unsupported file format, or network issues. Try exporting smaller batches or refreshing your browser.
Settlement files include date, transaction amount, merchant fees, net settlement amount, and transaction details captured daily from your acquirer.
Afterpay creates one settlement file for each settlement to your bank account, typically one per day when you capture orders.
Yes, compare Afterpay's exported data with your internal sales records to verify amounts, fees, and refunds match your accounts.
Check for discrepancies in merchant fees, refunds, or disputed transactions. Compare your Business Hub export with your bank deposit.
Yes, Afterpay supports API access for settlement downloads. Contact your account manager for API request options and documentation.
A 500 error indicates a server issue. Try refreshing the page, exporting a smaller date range, or contacting Afterpay support if it persists.
Perform regular reconciliations by gathering transaction data, comparing with internal records, verifying fees, and confirming bank deposits match.
After Validation: Convert Your Reconciliation Report Export
Once your Afterpay export passes validation, convert it to your accounting format
Afterpay
Reconciliation Report Export
Your validated export
→
Quickbooks Online
Bank Transaction CSV (4-Column)
QuickBooks Online bank transaction import - 4-column format
Settlement Date → Date
Net Settlement Amount → Amount
Merchant Reference → Memo
Afterpay
Reconciliation Report Export
Your validated export
→
Xero
Bank Statement
Bank transactions for reconciliation
Settlement Date → Date
Net Settlement Amount → Amount
Merchant Reference → Reference
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