Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Afterpay QuickBooks Reconciliation Tool
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Reconcile Complete
QuickBooks Reconciliation CSV Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to reconcile your own data?
Reconcile Afterpay BNPL settlements with QuickBooks Online bank accounts. Match net payouts to deposits.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Afterpay → Reconciliation
2
Format
Convert
3
Import
QuickBooks → Upload
4
Reconcile
Match deposits
Reconciling Afterpay in QuickBooks
BNPL Reconciliation
Afterpay net settlements must match QuickBooks bank deposits.
Reconciliation Format
We format to match QuickBooks reconciliation requirements.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Afterpay Settlements fields map to Quickbooks Online Bank Transaction
| Afterpay Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Settlement Date |
17/01/2025 |
→ | Date |
17/01/2025
|
Convert to MM/DD/YYYY |
Net Settlement Amount |
145.60 |
→ | Amount |
|
Net after Afterpay fees |
Merchant Reference |
ORD-2025-001 |
→ | Memo |
|
Order reference |
Order ID |
AP-12345678 |
→ | Name |
|
Afterpay order identifier |
Why Use This Tool?
Net Matching
Matches deposits
Date Alignment
Settlement dates
Quick
60 seconds
No API Setup
Works with standard CSV exports. No technical setup required.
60-Second Processing
Upload, convert, download in under a minute.
No Monthly Fees
Pay per use only. No subscriptions or recurring charges.
Data Transformation
Each Afterpay settlement becomes one QBO bank transaction row
Input
Afterpay Settlement
One row per order settlement with net amount after fees
Key columns:
Order ID,
Settlement Date,
Net Settlement Amount,
Merchant Fee incl Tax
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (after Afterpay fees deducted)
Net Settlement Amount = Order Amount - Merchant Fee incl Tax
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Reconciliation Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Amount, Memo), sometimes 4-column (Date, Amount, Name, Memo).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Afterpay export has valid dates. Check for European date formats (DD/MM/YYYY) which won't import.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity or fee adjustments
This is normal for refund-heavy periods. Negative amounts appear as withdrawals in QBO. Review fee structure if consistently negative.
Frequently Asked Questions
Import to 'Afterpay Clearing', reconcile against bank.
Afterpay → Quickbooks Online Data Ecosystem
All available data flows from Afterpay to Quickbooks Online