Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Worldpay to QuickBooks Online Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Worldpay settlement reports to QuickBooks Online bank format in 60 seconds. No complex integration required.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Worldpay
iQ Portal → Reports → Settlement Report → Select date range → Download CSV
2
Upload and Configure
Upload Settlement Report CSV and choose your preferred QuickBooks format
3
Preview and Download
Review converted transactions, then download QuickBooks-ready file
4
Import to QuickBooks Online
Banking → Select Account → Upload from Computer → Import your CSV
Why Worldpay Settlements Don't Import Cleanly to QuickBooks
The Net vs Gross Problem
Worldpay deducts processing fees before depositing to your bank account. Their settlement
reports show NET amounts (after fees), but QuickBooks needs proper transaction tracking.
Without conversion, you can't easily reconcile gross sales, fees, and net deposits in QuickBooks.
What This Tool Does
We convert Worldpay settlement exports to QuickBooks-compatible bank uploads:
- Formats dates as MM/DD/YYYY for QBO
- Maps net settled amounts to Credit/Debit columns
- Handles refunds and chargebacks with proper sign conversion
- Filters to settled transactions only
- Preserves order codes for reference matching
Import directly into QuickBooks banking tab for clean reconciliation.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Worldpay Settlements fields map to Quickbooks Online Bank Transaction
| Worldpay Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Settlement Date |
2025-01-16 |
→ | Date |
01/16/2025
|
Convert to MM/DD/YYYY |
Net Settled Amount |
97.50 |
→ | Credit/Debit |
|
Net after fees |
Order Code |
ORD-2025-001 |
→ | Description |
ORD-2025-001
|
Merchant order reference |
Payment ID |
12345678901234 |
→ | Description |
12345678901234
|
Worldpay transaction ID |
Why Use This Tool?
No Integration Setup
Works with standard Worldpay CSV exports from iQ Portal. No API required.
60-Second Conversion
Upload settlement report → Download QuickBooks-ready CSV instantly.
Net Amount Handling
Worldpay's net amounts (after fees) automatically mapped to QuickBooks format.
Refund Detection
Refunds and chargebacks automatically converted to Debit entries.
Format Flexibility
Choose between 4-column (Credit/Debit) or 3-column (signed Amount) formats.
Local Processing
Files process in your browser. Payment data stays on your computer.
Data Transformation
Each Worldpay settlement becomes one QBO bank transaction row
Input
Worldpay Settlement
One row per transaction settlement with net amount after fees
Key columns:
Payment ID,
Settlement Date,
Net Settled Amount,
Fee Amount
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (Credit for sales, Debit for refunds)
Net Settled Amount = Gross Amount - Fee Amount
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Settlement Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Description, Amount), sometimes 4-column (Date, Description, Credit, Debit).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Worldpay export has valid dates.
Net Amount Doesn't Match Bank Deposit
Calculated net (gross - fees) doesn't match Worldpay's Net Settled Amount
Worldpay includes additional adjustments. Use their Net Settled Amount directly.
Frequently Asked Questions
The tool imports net amounts (after fees). For fee tracking, import your Worldpay fee report separately as an expense in QuickBooks.
Only settled transactions are included. Pending/declined transactions are automatically filtered out.
Yes. Refunds and chargebacks are automatically detected and converted to Debit entries (or negative amounts in 3-col format).
QuickBooks Desktop uses IIF format, not CSV. This tool is for QuickBooks Online only.
4-column format (Credit/Debit) is recommended as it's more explicit and less prone to import errors.
Worldpay → Quickbooks Online Data Ecosystem
All available data flows from Worldpay to Quickbooks Online
Worldpay
Reconciliation Report
Detailed reconciliation with fee breakdown for journal entries
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Transfer ID → JournalNo
Transfer Date → JournalDate
Gross Amount → Credits
Worldpay
Settlement Report Export
Transaction settlements with fees and net amounts
→
Quickbooks Online
Bank Transaction CSV (4-Column)
QuickBooks Online bank transaction import - 4-column format
Settlement Date → Date
Net Settled Amount → Credit/Debit
Order Code → Description