Authorize.Net Xero Reconciliation Tool

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Reconcile Complete

Xero Reconciliation CSV Format
valid rows

Reconcile Authorize.Net payment settlements with Xero bank accounts. Match gateway deposits to bank transactions effortlessly.

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Reconcile Auth.net ↔ Xero Reconciliation Questions

Which account should I import to?

Create 'Authorize.Net Clearing' account in Xero, then reconcile against your actual bank account.

How do I reconcile Authorize.Net fees?

In Xero's reconciliation section, enter the merchant fees as an adjustment to match the deposit amount. Name it 'Merchant Fees' and allocate it to your fees expense account.

How often should I reconcile Authorize.Net?

Reconcile daily or after each batch settlement. This helps catch discrepancies early and ensures your financial records stay accurate.

How Reconcile Auth.net ↔ Xero Reconciliation Works

1

Export from Authorize Net

Payments → Manage Transactions → Download

2

Upload and Configure

Upload Transaction Details Export CSV and choose Bank Statement format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Accounting → Bank Accounts → Select Account → Import Statement

Discrepancies are highlighted with clear match and mismatch indicators — review differences at a glance.

Reconciling Authorize.Net Payments in Xero

The Reconciliation Gap

Authorize.Net settles payments to your bank account, but matching individual transactions in Xero against batch deposits is time-consuming without proper data format.

Reconciliation-Ready Files

We format Authorize.Net data specifically for Xero reconciliation: Settlement dates match bank deposit dates, net amounts match deposits, invoice numbers preserved for matching.

Secure Reconcile Auth.net ↔ Xero Reconciliation

Browser-Only Processing

All reconciliation runs in your browser. Files are never uploaded to any server.

No Data Retention

Nothing is stored after reconciliation. Close the tab and your data is gone.

GDPR Compliant

Full EU data protection compliance. Your privacy rights are fully protected.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Field Mapping

How Authorize_Net Transactions fields map to Xero Bank Statement

Authorize_Net Transactions Source Value Xero Bank Statement Target Value Note
Settlement Date/Time 01/16/2025 02:15:30 → Date 01/16/2025 02:15:30 Extract date, convert to DD/MM/YYYY or MM/DD/YYYY
Settlement Amount 149.99 → Amount 149.99 Positive for sales, negative for refunds
Customer Name John Smith → Payee John Smith Billing customer name
Invoice Number INV-2025-001 → Reference INV-2025-001 For bank statement matching

Why Reconcile Reconcile Auth.net ↔ Xero First?

Settlement Matching

Dates and amounts match bank deposits

Reference Preservation

Invoice numbers for matching

Quick Reconciliation

Format in 60 seconds

No API Setup

Works with standard CSV exports. No technical setup required.

60-Second Processing

Upload, convert, download in under a minute.

No Monthly Fees

Pay per use only. No subscriptions or recurring charges.

Data Transformation

Each Auth.net transaction becomes one Xero bank line

Input Transaction Detail

One row per transaction from Auth.net

Key columns: Transaction ID, Settlement Date/Time, Settlement Amount
1:1 — One input row creates one output row
Output Bank Statement Line 1 rows per input

One bank transaction per Auth.net settlement

Transaction Direct amount mapping with refund sign conversion
Only settled transactions included; refunds converted to negative

Common Bank Statement Import Errors

Issues you might encounter when importing Transaction Details Export data to Bank Statement - and how we solve them

Xero Date Format Mismatch

Xero rejects dates not matching your organization's region format

01/15/2025 (US format for UK/AU Xero org)
15/01/2025 (DD/MM/YYYY for UK/AU)

Select correct date format (US or UK/AU) in tool options

Check your Xero organization region settings and re-convert

Unsettled Transactions Excluded

Only settled transactions can be imported to bank accounts

Status: authorizedPendingCapture
Status: settledSuccessfully

Tool automatically filters to settled transactions only

Wait for transactions to settle before exporting from Auth.net

Refund Amount Signs

Refunds must be negative in Xero bank imports

Refund shown as positive $50.00
-$50.00 in Xero Amount column

Tool automatically converts refund statuses to negative amounts

Refunds are detected and sign-flipped automatically

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Create 'Authorize.Net Clearing' account in Xero, then reconcile against your actual bank account.
Group by settlement date in Xero and match totals against bank deposits.
In Xero's reconciliation section, enter the merchant fees as an adjustment to match the deposit amount. Name it 'Merchant Fees' and allocate it to your fees expense account.
Refunds may not sync automatically depending on your integration tool. Ensure your integration is configured to sync refunds from Authorize.Net to Xero, or enter them manually.
Settlements batch every 24 hours after your cut-off time (default 4 PM PT) and fund within 2-3 business days. Delays may occur during holidays or if your cut-off time was recently changed.
Reconcile daily or after each batch settlement. This helps catch discrepancies early and ensures your financial records stay accurate.
Check for missing transactions, duplicate entries, unrecorded fees, or pending settlements. Review both Authorize.Net and Xero for transaction mismatches by amount or date.
Test transactions won't settle. Only captured and settled transactions appear in your bank statement and Xero, so avoid reconciling test payments.
Use your integration tool's historical sync feature to download previous transactions. Select which ones to import to Xero to backfill your reconciliation.
Transactions may be filtered by date range, failed to sync due to errors, or not yet settled. Check your integration logs and ensure your date range is correct.

Authorize Net → Xero Data Ecosystem

All available data flows from Authorize Net to Xero

Authorize Net Transaction Details Export Payment transactions with settlements, refunds, and fees
→
Xero Bank Statement Bank transactions for reconciliation
Settlement Date/Time → Date Settlement Amount → Amount Customer Name → Payee
Payout reconciliation, fee tracking Current tool

Also available as

This platform pair is available in 1 other hub

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