Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Afterpay to Xero Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Xero Bank Statement CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Afterpay BNPL reconciliation reports to Xero bank statements in 60 seconds. No integration complexity.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Afterpay
Business Hub → Settlements → Reconciliation Report → Download CSV
2
Upload and Configure
Upload Afterpay reconciliation CSV and select your Xero region
3
Preview and Download
Review converted bank statement, download Xero-ready file
4
Import to Xero
Bank Accounts → Afterpay Clearing Account → Import Statement
Why Afterpay Settlements Need Conversion for Xero
The BNPL Fee Deduction Problem
Afterpay operates on a Buy Now Pay Later model. They pay merchants the order amount
minus their merchant fee. Reconciliation reports show gross, fees, and net amounts.
Xero's bank import format doesn't match Afterpay's multi-column export structure.
What This Tool Does
We convert Afterpay reconciliation reports to Xero bank statement format:
- Extracts Net Settlement Amount for what actually deposits
- Converts regional date formats to your Xero format
- Maps merchant references for order matching
- Handles refunds with automatic sign conversion
- Creates proper Payee and Description fields
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Afterpay Settlements fields map to Xero Bank Statement
| Afterpay Settlements | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Settlement Date |
17/01/2025 |
→ | Date |
17/01/2025
|
Convert to DD/MM/YYYY or MM/DD/YYYY |
Net Settlement Amount |
145.60 |
→ | Amount |
145.60
|
Net after Afterpay fees |
Merchant Reference |
ORD-2025-001 |
→ | Reference |
ORD-2025-001
|
Merchant order ID |
Why Use This Tool?
BNPL-Specific Handling
Designed for Afterpay's fee structure and settlement reporting.
No Integration Setup
Works with Afterpay Business Hub CSV exports. No API needed.
Net Settlement Mapping
Correctly maps net amounts (after Afterpay fees) to Xero.
60-Second Processing
Upload → Preview → Download instantly.
Multi-Region Support
Handles AU/NZ, US, and UK Afterpay date formats and Xero regions.
Browser-Based Privacy
All processing happens locally in your browser.
Data Transformation
Each Afterpay settlement becomes one Xero bank statement row
Input
Afterpay Settlement
One row per order settlement with net amount after fees
Key columns:
Order ID,
Settlement Date,
Net Settlement Amount,
Merchant Fee incl Tax
1:1 — One input row creates one output row
Output
Xero Bank Statement Row
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (after Afterpay fees deducted)
Net Settlement Amount = Order Amount - Merchant Fee incl Tax
Common Bank Statement Import Errors
Issues you might encounter when importing Reconciliation Report Export data to Bank Statement - and how we solve them
Missing Settlement Dates
Xero import fails because settlement date column is missing or empty
Export the Reconciliation Report from Afterpay Merchant Portal. Ensure the report includes Settlement Date column.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity or fee adjustments
This is normal for refund-heavy periods. Negative amounts appear as debits in Xero. Review fee structure if consistently negative.
Xero Rejects Import Due to Date Format
Xero can't parse dates because wrong regional format is used
Set the correct region (UK/AU/NZ use DD/MM/YYYY, US uses MM/DD/YYYY). Check your Xero organisation settings.
Merchant References Don't Match Internal Orders
Afterpay Order IDs don't match your internal order numbers
Enable 'include_merchant_reference' option to add your custom order reference to descriptions for easier matching.
Frequently Asked Questions
Afterpay deposits net amounts (after their fee) to your bank. Importing net matches your actual bank deposits for easier reconciliation.
Import net amounts here, then create a manual journal entry to split gross sales, fees, and net settlement for complete accounting.
Refunds are automatically detected and converted to negative amounts in Xero bank import format.
Create an 'Afterpay Clearing' bank account in Xero for imports, then match transfers to your real bank account.
Afterpay → Xero Data Ecosystem
All available data flows from Afterpay to Xero