Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Reconcile Adyen in QuickBooks Online — Complete Fee Matching
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Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Reconcile your Adyen settlements in QuickBooks Online. Track Interchange++ fees, match batch settlements, and close your books accurately.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Settlement Report
Adyen Customer Area → Reports → Settlement Details Report
2
Convert to Journal Entries
Upload here, configure your QuickBooks account names
3
Import to QuickBooks
Settings → Import Data → Journal Entries → Upload converted file
4
Reconcile
Match journal entry net amounts to Adyen bank deposits
Why Adyen Reconciliation Is Challenging
Interchange++ Pricing Complexity
Adyen's Interchange++ pricing means every transaction has different fees based on
card type, region, and scheme. Processing fees include Commission, Markup,
Scheme Fees, and Interchange — each varying per transaction.
Without proper tracking, you lose visibility into your actual payment processing costs.
How This Tool Helps
We convert Adyen Settlement Detail Reports into proper Journal Entries:
- Gross amounts credited to Revenue
- Processing fees (Commission + Markup) debited to Fees expense
- Interchange (Scheme + Interchange) debited to Interchange expense
- Net amount debited to Bank (matches deposit)
Each batch settlement becomes a balanced journal entry for easy bank reconciliation.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Adyen Settlements fields map to Quickbooks Online Journal Entry
| Adyen Settlements | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Batch Number |
12345 |
→ | JournalNo |
12345
|
Batch identifier prefixed with ADYEN- |
Creation Date |
2025-01-15T14:30:00+00:00 |
→ | JournalDate |
01/15/2025
|
Settlement date formatted as MM/DD/YYYY |
Gross Credit |
100.00 |
→ | Credits |
100.00
|
Sales income (revenue account) |
Commission |
1.50 |
→ | Debits |
1.50
|
Processing fees expense (Commission + Markup) |
Markup |
0.50 |
→ | Debits |
0.50
|
Processing fees expense (Commission + Markup) |
Scheme Fees |
0.20 |
→ | Debits |
0.20
|
Interchange fees expense (Scheme + Interchange) |
Interchange |
1.00 |
→ | Debits |
1.00
|
Interchange fees expense (Scheme + Interchange) |
Net Credit |
96.80 |
→ | Debits |
96.80
|
Bank deposit (net amount after all fees) |
Why Use This Tool?
Interchange++ Tracking
Complete fee visibility: Commission, Markup, Scheme, Interchange.
Batch Aggregation
One journal entry per settlement batch for clean books.
Bank Reconciliation Ready
Net amounts match Adyen deposits exactly.
PSP Reference Tracking
Adyen transaction IDs preserved in memos.
Chargeback Handling
Chargebacks tracked separately with correct accounting.
Multi-Currency
Handle settlements in multiple currencies.
Data Transformation
Each settlement batch creates multiple journal entry lines (debits and credits) that balance to zero
Input
Adyen Settlement Batch
One row per settlement batch containing gross sales and fee breakdown
Key columns:
Batch Number,
Creation Date,
Gross Credit,
Net Credit
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
4-6 rows per
input
Multiple balanced lines for proper double-entry accounting
DR
Bank Deposit
Net amount deposited to bank (what actually hits your account)
DR
Processing Fees
Adyen Commission + Markup tracked as expense
DR
Interchange Fees
Scheme Fees + Interchange tracked as expense
CR
Sales Income
Gross sales revenue before fees
All journal entries are balanced (total debits = total credits)
Common Journal Entry Import Errors
Issues you might encounter when importing Settlement Details Report data to Journal Entry - and how we solve them
Journal Entry Out of Balance
One or more journal entries don't balance — debits don't equal credits
Check for rounding errors in fee calculations or missing transactions in the batch. Each journal entry must have total debits = total credits.
Missing Batch Number
Settlement rows don't have a Batch Number, making it impossible to group transactions
Ensure you're using the Settlement Details Report (not Transaction Report). The tool will group by date if batch numbers are missing.
Fees Don't Match Net Amount
Gross - Total Fees ≠ Net, indicating data corruption or missing fee columns
Verify your export includes all fee columns: Commission, Markup, Scheme Fees, Interchange. Re-export from Adyen if columns are missing.
Multiple Fee Accounts Required
Split Interchange++ option is enabled but only one fee account is configured
When splitting fees, you need separate expense accounts for Processing Fees (Commission + Markup) and Interchange Fees (Scheme + Interchange). Configure both accounts in processing options.
Multiple Currencies in One Batch
A single batch contains transactions in different currencies, which breaks accounting rules
Process each currency separately. Filter your Adyen report by currency before converting, or split your export into separate files per currency.
Frequently Asked Questions
It depends on your needs. Splitting gives detailed visibility (useful for cost analysis) but creates more expense accounts. Combining into one account is simpler for most businesses.
Each journal entry is named with the Batch Number. Find this number in your bank deposit description or Adyen's payment report to match entries.
Process each currency's settlement separately and set the appropriate bank account for each. This keeps multi-currency accounting clean.
Chargebacks are debited to your sales account (reducing revenue) along with any chargeback fees debited to expenses.
Yes, as long as you use the Settlement Details Report from Customer Area → Reports. This report includes all the fee breakdown columns we need.
Adyen → Quickbooks Online Data Ecosystem
All available data flows from Adyen to Quickbooks Online