Connect WooCommerce to Xero: App & Integration Connection Guide

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Connect Complete

Xero Invoice Import CSV Format
valid rows

Compare connection methods: CSV imports, apps, and integrations for WooCommerce and Xero

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Data

Example export for testing connection methods

Download Sample

Tool Rating

4.8 / 5 (132 votes)

How It Works

1

Evaluate Your Requirements

Assess order volume, multi-currency needs, and budget constraints

2

Choose Connection Method

Select app (automated), CSV (manual), or integration platform

3

Configure Xero Settings

Set up chart of accounts, tax rates, and tracking categories

4

Set Up Connection

Install Xero app, configure integration, or establish CSV workflow

5

Test Connection

Sync test data to verify dates, currency, and tax types format correctly

WooCommerce to Xero Connection Methods

Connection Options Compared

| Method | Cost | Setup | Automation | Best For | |--------|------|-------|------------|----------| | CSV Import (Our Tool) | Pay-per-use | 5 min | Manual | Small stores, historical data | | A2X | $19-149/mo | 20 min | Real-time | Stores with Stripe/PayPal | | Amaka | Free-$39/mo | 15 min | Real-time | Budget-friendly automation | | Zapier | $20-50/mo | 1 hour | Trigger | DIY custom workflows | | IFTTT | Free-$15/mo | 30 min | Trigger | Simple automation |

Why CSV Import Works Well for Xero

Xero's CSV import is more user-friendly than QuickBooks: - ✅ 500 records per batch (vs QuickBooks' 100) - ✅ Auto-creates contacts (no pre-import needed) - ✅ All editions support it (no expensive upgrades) - ✅ Better multi-currency (handles international sales easily)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Woocommerce Orders fields map to Xero Invoice

Woocommerce Orders Source Value Xero Invoice Target Value Note
order_number #12345 → InvoiceNumber #12345 Unique invoice identifier with prefix
order_date 2024-01-15 14:30:00 → InvoiceDate 2024-01-15 14:30:00 Convert to DD/MM/YYYY or MM/DD/YYYY based on region
product_name Blue Widget → Description Blue Widget Product description for line item
quantity 2 → Quantity 2 Line item quantity
tax_label NY State Tax → TaxType NY State Tax Map WooCommerce tax to Xero tax type

Why Use This Tool?

Xero App Marketplace

Compare features and pricing of official Xero apps for WooCommerce

CSV Import Solution

Cost-effective CSV import for stores that don't need real-time sync

Regional Configuration

Handle US, UK, AU, and NZ Xero organizations with correct formatting

Multi-Currency Support

Perfect for international WooCommerce stores with multiple currencies

Cost-Benefit Calculator

Estimate costs for apps vs CSV imports based on your order volume

App Setup Guides

Step-by-step tutorials for popular WooCommerce-Xero apps

Data Transformation

Multiple line items become one multi-line invoice

Input Order Line Items

One row per product in order

Key columns: order_id, product_name, quantity, line_subtotal
N:1 — Multiple input rows aggregate to one output row
Output Xero Invoice Lines aggregated rows per input

Multi-line invoice grouped by InvoiceNumber

Invoice Line Each product becomes an invoice line with tax
Tax types must match Xero exactly; Xero creates contacts automatically

Common Sales Invoice Import Errors

Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them

Tax Type Not Found in Xero

Xero requires exact tax type name match

TaxType: 'Standard Rate' (not in Xero)
TaxType: 'Tax on Sales' (US) or '20% (VAT on Income)' (UK)

Map WooCommerce tax rates to exact Xero tax type names

Check your Xero Settings > Tax Rates for exact names

Invalid Date Format

Xero requires DD/MM/YYYY (UK/AU/NZ) or MM/DD/YYYY (US)

2024-01-15 14:30:00
15/01/2024 (UK) or 01/15/2024 (US)

Select your Xero region in options

Tool converts dates automatically based on region

Contact Created Automatically

Xero creates new contacts if name doesn't match exactly

Contact: 'John Doe' vs 'john doe' creates duplicate
Xero creates both as separate contacts

Pre-sync customers or clean up duplicates in Xero after import

Use consistent name formatting (Title Case recommended)

Frequently Asked Questions

A2X ($19-149/month) is excellent for Stripe/PayPal reconciliation and handles fees automatically. Amaka (Free-$39/month) is budget-friendly with good features. For low-volume stores (< 50 orders/day), our CSV tool is most cost-effective at $5/1000 rows with no subscription.
Not necessarily. A2X excels at reconciling payment gateway fees (Stripe/PayPal) automatically. If you're comfortable reconciling bank deposits manually or through Xero bank feeds, our CSV tool imports orders effectively for a fraction of the cost. Consider A2X if you have complex fee structures or multi-currency payments.
Yes! Xero's multi-currency support is excellent. Each invoice imports with its original currency code, and Xero handles conversion automatically. This is much better than QuickBooks Online. Our CSV tool preserves currency codes, and Xero's bank feeds reconcile foreign deposits seamlessly.
Amaka's free tier includes basic syncing (orders to invoices) but has limits on order volume and features. For $19-39/month, you get inventory sync, payment sync, and higher limits. Compare your needs: if you only need invoice sync and have low volume, Amaka free might work. Our CSV tool has no subscription but charges per use.
Apps sync in real-time or hourly. For CSV imports: daily for active stores, weekly for moderate volume, monthly for historical data or low activity. Most small stores find weekly CSV imports sufficient and save $200-500/year versus app subscriptions.
Yes, but it requires technical setup. Zapier works well for simple workflows (new order → create invoice) but may miss complex scenarios like refunds, taxes, or fees. Dedicated apps like A2X or Amaka handle edge cases better. Our CSV tool lets you review and validate data before importing, catching issues Zapier might miss.

Woocommerce → Xero Data Ecosystem

All available data flows from Woocommerce to Xero

Woocommerce Customers Export WooCommerce customer/user data (one row per customer)
→
Xero Contact Customer or supplier contact records
first_name + last_name → ContactName email → EmailAddress first_name → FirstName
Customer sync, supplier management
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
billing_first_name + billing_last_name → ContactName order_number → InvoiceNumber order_date → InvoiceDate
B2B sales, invoiced orders, payment terms
Woocommerce Products Export WooCommerce product catalog data (one row per product)
→
Xero Inventory Item Products and services for inventory tracking
SKU → ItemCode Name → ItemName Description → Description
Product catalog sync, inventory management