Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Klarna to Xero
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
Xero Bank CSV Format
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Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
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more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to connect your own data?
Connect Klarna Buy Now Pay Later to Xero accounting using CSV. No integration app required.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Klarna Portal → Settlements
2
Connect
Convert format
3
Import
Xero → Import
Connecting Klarna BNPL to Xero
BNPL Connection Complexity
Klarna's fee structure makes integration apps complex and expensive.
Simple CSV Connection
Export Klarna settlements → Convert to Xero format → Import. Clean and simple.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Klarna Settlements fields map to Xero Bank Statement
| Klarna Settlements | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
payout_date |
2025-01-17 |
→ | Date |
01/17/2025
|
Convert to DD/MM/YYYY or MM/DD/YYYY |
net_settlement_amount |
145.50 |
→ | Amount |
145.50
|
Net after Klarna fees |
merchant_reference |
ORD-2025-001 |
→ | Reference |
ORD-2025-001
|
Merchant order ID |
Why Use This Tool?
BNPL-Specific
Handles Klarna fee structure
No Monthly Fees
Pay per transfer
Quick Connection
5-minute setup
No API Setup
Works with standard CSV exports. No technical setup required.
60-Second Processing
Upload, convert, download in under a minute.
No Monthly Fees
Pay per use only. No subscriptions or recurring charges.
Data Transformation
Each Klarna settlement becomes one Xero bank statement row
Input
Klarna Settlement
One row per order settlement with net amount after fees
Key columns:
order_id,
payout_date,
net_settlement_amount,
fee_amount
1:1 — One input row creates one output row
Output
Xero Bank Statement Row
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (after Klarna fees deducted)
net_settlement_amount = order_amount - fee_amount
Common Bank Statement Import Errors
Issues you might encounter when importing Settlement Report Export data to Bank Statement - and how we solve them
Missing Payout Dates
Xero import fails because payout_date column is missing or empty
Export the Settlement Report from Klarna Merchant Portal. Ensure the report includes payout_date column. Filter to settled transactions only.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity or fee adjustments
This is normal for refund-heavy periods. Negative amounts appear as debits in Xero. Review fee structure if consistently negative.
Xero Rejects Import Due to Date Format
Xero can't parse dates because wrong regional format is used
Set the correct region (UK/AU/NZ use DD/MM/YYYY, US uses MM/DD/YYYY). Check your Xero organisation settings.
Merchant References Empty
merchant_reference column is empty making order matching difficult
Enable 'include_merchant_reference' option and ensure your Klarna integration passes merchant_reference when creating orders.
Frequently Asked Questions
After each Klarna payout (weekly/bi-weekly).
Klarna → Xero Data Ecosystem
All available data flows from Klarna to Xero