Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Klarna to QuickBooks Online
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
QuickBooks Bank CSV Format
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to connect your own data?
Connect Klarna Buy Now Pay Later to QuickBooks Online. CSV-based connection with no monthly subscription.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Klarna → Settlements
2
Connect
Convert
3
Import
QuickBooks → Upload
Connecting Klarna to QuickBooks Made Simple
No Integration Fees
Skip expensive integration apps. Use CSV exports to connect Klarna and QuickBooks.
Our Solution
We automatically convert and format your data for seamless import.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Klarna Settlements fields map to Quickbooks Online Bank Transaction
| Klarna Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
payout_date |
2025-01-17 |
→ | Date |
01/17/2025
|
Convert to MM/DD/YYYY |
net_settlement_amount |
145.50 |
→ | Credit/Debit |
|
Net after Klarna fees |
merchant_reference |
ORD-2025-001 |
→ | Description |
ORD-2025-001
|
Order reference |
order_id |
KL-12345-ABCDE |
→ | Description |
KL-12345-ABCDE
|
Klarna order identifier |
Why Use This Tool?
BNPL-Optimized
Handles Klarna structure
No Fees
Pay per use
Quick Setup
5 minutes
No API Setup
Works with standard CSV exports. No technical setup required.
60-Second Processing
Upload, convert, download in under a minute.
No Monthly Fees
Pay per use only. No subscriptions or recurring charges.
Data Transformation
Each Klarna settlement becomes one QBO bank transaction row
Input
Klarna Settlement
One row per order settlement with net amount after fees
Key columns:
order_id,
payout_date,
net_settlement_amount,
fee_amount
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (Credit for sales, Debit for refunds)
net_settlement_amount = order_amount - fee_amount
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Settlement Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Description, Amount), sometimes 4-column (Date, Description, Credit, Debit).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Klarna export has valid dates.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity
This is normal for refund-heavy periods. In 4-column format, these appear as Debits. In 3-column format as negative amounts.
Frequently Asked Questions
After each payout (weekly/bi-weekly).
Klarna → Quickbooks Online Data Ecosystem
All available data flows from Klarna to Quickbooks Online