Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import Worldpay to QuickBooks Online
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Import CSV Format
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
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|---|---|---|---|
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to import your own data?
Import Worldpay settlement data into QuickBooks Online. Convert reports to QBO bank format in 60 seconds.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Worldpay → Settlements
2
Format
Convert to QBO
3
Import
QuickBooks → Upload
Importing Worldpay Data to QuickBooks
Import Validation Errors
QuickBooks rejects imports with wrong date formats or column structures.
Pre-Formatted Import Files
We format to QuickBooks exact requirements. Imports succeed without errors.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Worldpay Settlements fields map to Quickbooks Online Bank Transaction
| Worldpay Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Settlement Date |
2025-01-16 |
→ | Date |
01/16/2025
|
Convert to MM/DD/YYYY |
Net Settled Amount |
97.50 |
→ | Credit/Debit |
|
Net after fees |
Order Code |
ORD-2025-001 |
→ | Description |
ORD-2025-001
|
Merchant order reference |
Payment ID |
12345678901234 |
→ | Description |
12345678901234
|
Worldpay transaction ID |
Why Use This Tool?
Import-Ready
QBO-formatted
No Errors
Validated format
Instant Prep
60 seconds
No API Setup
Works with standard CSV exports. No technical setup required.
60-Second Processing
Upload, convert, download in under a minute.
No Monthly Fees
Pay per use only. No subscriptions or recurring charges.
Data Transformation
Each Worldpay settlement becomes one QBO bank transaction row
Input
Worldpay Settlement
One row per transaction settlement with net amount after fees
Key columns:
Payment ID,
Settlement Date,
Net Settled Amount,
Fee Amount
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (Credit for sales, Debit for refunds)
Net Settled Amount = Gross Amount - Fee Amount
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Settlement Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Description, Amount), sometimes 4-column (Date, Description, Credit, Debit).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Worldpay export has valid dates.
Net Amount Doesn't Match Bank Deposit
Calculated net (gross - fees) doesn't match Worldpay's Net Settled Amount
Worldpay includes additional adjustments. Use their Net Settled Amount directly.
Frequently Asked Questions
100% when using formatted files.
Worldpay → Quickbooks Online Data Ecosystem
All available data flows from Worldpay to Quickbooks Online
Worldpay
Reconciliation Report
Detailed reconciliation with fee breakdown for journal entries
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Transfer ID → JournalNo
Transfer Date → JournalDate
Gross Amount → Credits
Worldpay
Settlement Report Export
Transaction settlements with fees and net amounts
→
Quickbooks Online
Bank Transaction CSV (4-Column)
QuickBooks Online bank transaction import - 4-column format
Settlement Date → Date
Net Settled Amount → Credit/Debit
Order Code → Description