Hostaway aggregates my Airbnb and VRBO reservations, but the CSV exports sometimes have mismatched check-in/check-out dates or missing guest names. I validate every monthly export before reconciling payouts in QuickBooks. Last month it caught three reservations with zero-dollar totals that would have thrown off my revenue numbers.
Hostaway Reservations CSV Validator
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
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|---|
+ more rows
valid rows
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| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
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Check your Hostaway reservations CSV export for missing columns, data type errors, and formatting issues.
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Validation Questions Answered
What columns are required?
Required columns are Reservation ID, Check-in, Check-out, Total Price, and Listing Name. Guest Name is also typically required.
What date formats are accepted?
The validator accepts standard date formats including YYYY-MM-DD and DD/MM/YYYY.
Is this tool free?
First transactions are free to preview. Full conversions use credits based on transaction count.
How Validation Works
1
Export from Hostaway
Reservations → Export CSV
2
Upload CSV
Upload your Reservations CSV export file
3
Review Validation Results
Check your Hostaway data for errors and warnings
Issues are flagged inline with clear fix suggestions — review and correct before you import.
How People Use This
I manage short-term rentals for multiple owners and each one needs accurate booking reports. The validator flags duplicate reservation IDs and invalid phone formats before I split revenue by property. It caught a batch where listing IDs were swapped between two properties, which would have sent $2,800 to the wrong owner.
My clients export Hostaway data monthly and half the files have formatting issues. Running validation first means I catch missing email fields, garbled guest names, and price columns with commas instead of decimals before anything touches my accounting system.
Why Validate Reservation Data?
Booking Accuracy Matters
Hostaway reservation exports must have correct IDs, dates, and pricing for accurate accounting.
Missing or malformed columns cause conversion and import failures.
What This Tool Checks
We validate your Hostaway export:
- Required columns present (Reservation ID, Check-in, Check-out, Total Price)
- Dates are valid and parseable
- Currency amounts are numeric
- Reservation IDs exist
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
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Why Validate Before Importing?
Date Validation
Checks check-in and check-out date formats.
Price Checking
Validates total price and revenue currency columns.
Reservation IDs
Ensures each booking has a valid reservation ID.
Guest Details
Validates required guest and property information.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Reservation ID
The 'Reservation ID' column is required but not found
File without Reservation ID column
Column with values like 12345678
Reservation ID is the primary identifier for each booking
Re-export from Hostaway → Reservations → Export with all fields
Invalid Check-in Date
The 'Check-in' column contains unparseable date values
01/15/25 (ambiguous format)
2025-01-15 or 15-01-2025
Check-in dates should be in a standard format
Re-export from Hostaway without modifying dates in Excel
Invalid Total Price
Total Price column contains non-numeric values
N/A or pending
1250.00
Total price must be a numeric currency value
Ensure all confirmed reservations have pricing before export
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required columns are Reservation ID, Check-in, Check-out, Total Price, and Listing Name. Guest Name is also typically required.
The validator accepts standard date formats including YYYY-MM-DD and DD/MM/YYYY.
First transactions are free to preview. Full conversions use credits based on transaction count.
No, the maximum number of reservations in one CSV upload is 500. Split larger files into multiple batches.
Each reservation needs a unique external reservation ID. Duplicate IDs or missing IDs will cause import failures.
Phone numbers must include proper formatting with country codes. Incorrect formatting with parentheses or dashes may cause errors.
Email addresses must be valid and under 255 characters. Check for typos and proper format (name@domain.com).
Yes, both dots and commas work for decimals. Use commas for decimals and points for thousand separators if needed.
Guest first and last names are limited to 127 characters each. Longer names will cause validation errors.
Your listing ID must be a positive integer. You can find it in Hostaway under your property settings.
After Validation: Convert Your Reservations CSV
Once your Hostaway export passes validation, convert it to your accounting format
Hostaway
Reservations CSV
Your validated export
→
Quickbooks Online
Bank Transaction CSV (3-Column)
QuickBooks Online bank transaction import - 3-column format
arrivalDate → Date
totalPrice → Amount
listingName + channelName + guestName → Description
Hostaway
Reservations CSV
Your validated export
→
Xero
Bank Statement
Bank transactions for reconciliation
arrivalDate → Date
totalPrice → Amount
listingName + channelName → Description
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