Integrate Hostaway Reservations with Xero

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Integrate Complete

Xero Bank Statement CSV Format
valid rows

Integrate Hostaway Reservations with Xero Bank Statement CSV for multi-channel rental income tracking.

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Download Sample Hostaway Reservations

Sample CSV to test the converter

Download Sample

How Hostaway → Xero Bank Integration Works

1

Export from Hostaway

Reservations → Export CSV

2

Upload and Configure

Upload Reservations CSV CSV and choose Bank Statement format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Accounting → Bank Accounts → Select Account → Import Statement

Your file is ready for Xero Bank Statement CSV — just upload it, no extra steps needed.

Hostaway → Xero Bank Integration Questions

Should I separate channel fees?

If you want to track OTA commissions as expenses, enable this. Otherwise, amounts show net after fees.

How are multi-property rentals handled?

Each reservation includes the listing name in the description. You can use Xero bank rules to categorize by property.

How do Xero and Hostaway connect?

Hostaway integrates with Xero through Zapier, automating invoice creation and bank transaction imports when bookings occur.

Common Bank Statement Import Errors

Issues you might encounter when importing Reservations CSV data to Bank Statement - and how we solve them

Date Format Conversion

Hostaway dates need conversion to Xero format

2024-01-15
15/01/2024 (UK) or 01/15/2024 (US)

Select correct Xero region

Check Settings → General Settings → Region in Xero

Channel Commission Handling

OTA fees should be tracked separately

Enable 'separate_fees' to track channel commissions

Use separate_fees option

Why Property Rental Income Needs Proper Tracking

The Multi-Channel Problem

Managing rentals across Airbnb, VRBO, and direct bookings creates scattered income records. You need unified tracking in Xero.

What This Tool Does

We convert your Hostaway Reservations into Xero bank format with channel identification, guest details, and optional fee separation for accurate accounting.

Field Mapping

How Hostaway Reservations fields map to Xero Bank Statement

Hostaway Reservations Source Value Xero Bank Statement Target Value Note
arrivalDate 2024-01-15 → Date 2024-01-15 Check-in date
totalPrice 425.00 → Amount 425.00 Total booking amount
reservationId RES123456 → Reference RES123456 Reservation reference

Why Automate Hostaway → Xero Bank Transfer?

Region-Specific Dates

Automatically formats dates for your Xero region.

Channel Tracking

Identifies booking source (Airbnb, VRBO, etc.).

Fee Separation

Option to track OTA commissions as separate expenses.

Guest Details

Guest names in Contact field for reference.

Multi-Property Support

Descriptions include listing names.

Browser-Based Privacy

Your rental data processes locally.

Data Transformation

Each reservation becomes one or more bank statement lines

Input Hostaway Reservation

One row per reservation

Key columns: reservationId, totalPrice, arrivalDate
1:1 — One input row creates one output row
Output Xero Bank Statement Line 1:1 (or 1:2 if fees separated) rows per input

One row per transaction

Reservation Income Booking total becomes deposit
All dates must be valid. Amounts must be numeric.

Secure Hostaway → Xero Bank Integration

Local Processing Engine

Your Hostaway → Xero Bank files stay on your device. Processing happens client-side, nothing leaves your machine.

Zero Server Storage

Your Hostaway → Xero Bank files are never cached, logged, or stored anywhere. Every session is ephemeral.

Privacy-First Architecture

Designed for data sovereignty. No third-party trackers or analytics touch your Hostaway → Xero Bank files.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Check Xero Settings → General Settings → Region for your date format.
If you want to track OTA commissions as expenses, enable this. Otherwise, amounts show net after fees.
Each reservation includes the listing name in the description. You can use Xero bank rules to categorize by property.
The arrival date (check-in) is used, which is standard for accrual accounting of rental income.
Yes. Use tracking codes or categories in Xero to create separate financial reports for each property.
Compare Hostaway's AirbnbTotalPaidAmount field with your bank deposits to match payouts to specific reservations.
You can deduct mortgage interest, taxes, insurance, maintenance, utilities, property management fees, and cleaning costs.
Yes. Track platform commissions as direct acquisition costs in a separate category to understand guest sourcing costs.
Hostaway integrates with Xero through Zapier, automating invoice creation and bank transaction imports when bookings occur.
Yes. While VRBO API support is limited, you can manually import VRBO payouts to Xero or use automation tools.

Hostaway → Xero Data Ecosystem

All available data flows from Hostaway to Xero

Hostaway Reservations CSV Hostaway reservation data with multi-channel financial details
→
Xero Bank Statement Bank transactions for reconciliation
arrivalDate → Date totalPrice → Amount listingName + channelName → Description
Payout reconciliation, fee tracking Current tool

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