Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Convert Stripe to NetSuite: Payment Export to Journal Entry Tool
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
NetSuite Journal Entry Format
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All rows valid
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|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Transform Stripe payment CSV exports into NetSuite-ready journal entries. Automatically create balanced accounting entries with revenue, fees, and bank deposits properly allocated.
No API required
Browser-based processing
Run on Google Cloud Platform
Download Sample Payments
Example Stripe payments CSV with amount, fee, and net columns
How It Works
1
Export Payments from Stripe
Dashboard → Payments → Export → Select date range → Download CSV
2
Configure GL Accounts
Enter your NetSuite GL account codes for bank, revenue, and fees
3
Upload & Convert
Upload Stripe CSV, tool creates balanced journal entries automatically
4
Import to NetSuite
Setup → Import/Export → Import CSV Records → Journal Entry
Why You Need Stripe-to-NetSuite Conversion
Different Data Structures
Stripe exports payment data as flat transaction rows (one charge per row with amount, fee, net).
NetSuite requires balanced journal entries with separate debit and credit lines for each GL account.
Manual conversion is time-consuming and error-prone — each payment needs three accounting lines.
What This Tool Does
Automatically converts each Stripe payment into a balanced NetSuite journal entry:
- Gross Revenue → Credit to Revenue account (full amount before fees)
- Processing Fees → Debit to Fees Expense account (Stripe's cut)
- Net Deposit → Debit to Bank account (what you actually receive)
The result is NetSuite-ready CSV that you can import directly via CSV Import Assistant.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Stripe Payments fields map to Netsuite Journal Entry
| Stripe Payments | Source Value | Netsuite Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
id |
ch_1KX7YZQg123abc |
→ | External ID |
ch_1KX7YZQg123abc
|
Stripe charge ID for tracking |
Created (UTC) |
2025-01-15 14:23:00 |
→ | Date |
01/15 14:23:00/2025
|
Payment date in MM/DD/YYYY format |
Amount |
100.00 |
→ | Credit (Revenue) |
|
Gross revenue before fees |
Fee |
3.20 |
→ | Debit (Fees Expense) |
|
Stripe processing fees |
Net |
96.80 |
→ | Debit (Bank) |
|
Net deposit to bank account |
Currency |
usd |
→ | Currency |
usd
|
ISO currency code |
Why Use This Tool?
Automatic Fee Splitting
Separates Stripe fees from revenue for accurate expense tracking
Double-Entry Compliant
Creates balanced journal entries with equal debits and credits
Configurable GL Accounts
Map to your specific NetSuite chart of accounts
External ID Tracking
Preserves Stripe charge IDs to prevent duplicate imports
Multi-Currency Support
Handles international payments with proper currency codes
Browser Processing
Your financial data stays private — processed locally in your browser
Data Transformation
Each Stripe payment becomes 3 balanced journal entry lines
Input
Stripe Payment
One payment transaction with gross, fee, and net amounts
Key columns:
Amount,
Fee,
Net
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
3 rows per
input
Double-entry accounting with balanced DR/CR
DR
Bank Deposit
DEBIT bank account for net deposit (Amount - Fee)
DR
Processing Fees
DEBIT fees expense account for Stripe charges
CR
Gross Revenue
CREDIT revenue account for gross sales
Debits (Net + Fee) must equal Credits (Amount)
Common Journal Entry Import Errors
Issues you might encounter when importing Payments Export data to Journal Entry - and how we solve them
Journal Entry Not Balanced
Debits don't equal credits (NetSuite requirement)
Debit: $100, Credit: $95 (unbalanced)
Debit: $100 ($3 fee + $97 net), Credit: $100 (gross)
Tool auto-calculates to ensure Debit = Credit
Verify Amount = Fee + Net in source data
GL Accounts Not Configured
Bank/Revenue/Fee accounts not specified
(blank Account fields)
Bank: 1000, Revenue: 4000, Fees: 6100
Configure your NetSuite account numbers in tool options
Get GL account numbers from NetSuite Chart of Accounts
Duplicate Payment ID
Same Stripe charge ID imported twice
External ID: ch_123 (already exists)
External ID: ch_456 (unique)
Filter to new payments only before export
NetSuite rejects duplicates; safe to skip
Frequently Asked Questions
Use the standard Payments export from Stripe Dashboard. This includes all necessary fields: charge ID, amount, fee, net, customer email, and date. Make sure to export the full date range you want to import.
Each payment creates one journal entry with three lines: (1) Debit your Bank account for the net amount you receive, (2) Debit your Fees Expense for Stripe's processing fee, (3) Credit your Revenue account for the gross sale. Debits = Credits, so NetSuite validates the entry automatically.
In NetSuite, go to Lists → Accounting → Accounts to see your chart of accounts. Look for accounts like 'Bank - Operating Account' (typically 1000s), 'Sales Revenue' (typically 4000s), and 'Payment Processing Fees' (typically 6000s). You can use either the account number or the account name.
Yes, export any date range from Stripe and convert it all at once. When importing to NetSuite, you'll select the posting period. For large imports (1000+ transactions), consider splitting by month to make posting period assignment easier.
Stripe refunds appear as negative amounts in the export. The tool creates reversing journal entries: Credit (reduce) Bank, Credit (reduce) Fees (fee is returned), Debit (reduce) Revenue. This properly reverses the original sale.
The tool uses Stripe's charge ID as the External ID in NetSuite. If you import the same payment twice, NetSuite will reject it as a duplicate External ID. This prevents double-counting.
Stripe → Netsuite Data Ecosystem
All available data flows from Stripe to Netsuite