Import BigCommerce Orders to QuickBooks: Complete Guide

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Import Complete

QuickBooks Invoice Import Format
valid rows

Migrate your BigCommerce order history to QuickBooks Online. Complete guide for importing orders, customers, and line items with proper formatting and validation.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample

Example BigCommerce orders CSV

Download

Tool Rating

4.7 / 5 (55 votes)

How It Works

1

Import Customers First

Export BigCommerce customers, import to QuickBooks customers

2

Create Service Items

Create 'Shipping' item in QuickBooks (Lists → Items)

3

Export BigCommerce Orders

Orders → Export → Select template and date range

4

Convert Orders

Upload CSV, configure shipping item, download QuickBooks format

5

Import to QuickBooks

QuickBooks → Sales → Invoices → Import Data → Upload CSV

6

Verify Import

Review imported invoices, check totals match BigCommerce

BigCommerce to QuickBooks Migration Challenges

Pre-Import Requirements

Before importing BigCommerce orders to QuickBooks, you must: 1. Import customers - QuickBooks requires existing customer records 2. Create special items - Add 'Shipping' and other service items 3. Configure tax codes - Set up QuickBooks tax codes Without these, every invoice import will fail with "customer not found" errors.

How This Tool Helps

This tool prepares BigCommerce orders for QuickBooks import: - Converts BigCommerce column structure to QuickBooks format - Groups multi-line orders into invoice format - Allocates discounts across line items (QuickBooks can't import negative amounts) - Maps customers by name (must exist in QuickBooks) - Formats dates to MM/DD/YYYY - Adds shipping and taxes as separate lines

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Bigcommerce Orders fields map to Quickbooks Online Invoice

Bigcommerce Orders Source Value Quickbooks Online Invoice Target Value Note
order_id 1001 → Invoice No Order ID as invoice number
date_created 2025-01-15 14:30:00 → Invoice Date Order date in MM/DD/YYYY format
product_name Blue Widget → Item Product as line item
quantity 2 → Quantity 2 Product quantity
item_price 50.00 → Rate 50.00 Unit price
subtotal_ex_tax 100.00 → Subtotal Order subtotal before tax
shipping_cost_ex_tax 10.00 → Shipping Shipping cost as separate line
tax_total 9.60 → Tax Amount Total tax amount

Why Use This Tool?

Complete Order Data

Preserves all order details: items, shipping, taxes, customer info

Discount Allocation

Spreads coupon discounts across items to meet QuickBooks requirements

Customer Matching

Maps BigCommerce customers to QuickBooks customer names

Shipping Integration

Adds shipping as line item with configurable item name

Tax Handling

Preserves tax amounts for QuickBooks tax code application

Validation

Pre-import validation catches errors before QuickBooks upload

Data Transformation

Multiple product line items aggregate into one invoice with multiple lines

Input BigCommerce Order Items

Multiple rows per order (one per product)

Key columns: order_id, product_name, quantity, item_price, tax_total
N:1 — Multiple input rows aggregate to one output row
Output QuickBooks Invoice aggregated rows per input

One invoice with multiple line items

Product Lines Each product becomes an invoice line with Item/Qty/Rate
Shipping Line Shipping as separate line item (if > 0)
Tax Line Total tax applied to invoice
Invoice Total = Sum(Product Lines) + Shipping + Tax

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Doesn't Exist

Customer name not found in QuickBooks

Customer: john@example.com (doesn't exist)
Customer: John Doe (imported first)

Import customers before invoices

Use customer import tool or create manually

Discount as Negative Line

QuickBooks doesn't accept negative line amounts in invoice import

Item: Discount, Amount: -10.00 (rejected)
Discount allocated across line items proportionally

Tool allocates discounts across items to keep all amounts positive

Enable discount allocation option

Pending Orders Included

Incomplete/pending orders can't be invoiced properly

Order #1234 status: Incomplete
Only Completed/Shipped orders included

Enable 'filter_completed_only' option (default: enabled)

Filter your BigCommerce export to completed orders only

Frequently Asked Questions

Use a custom export template that includes all order fields: order ID, customer, date, status, line items, subtotal, shipping, tax, total. BigCommerce lets you customize templates under Orders → Export. Include as many fields as possible for complete data.
In QuickBooks: Lists → Products and Services → New → Service → Name: 'Shipping' → Income account: select your shipping income account → Save. This item will be used for all shipping charges on imported orders.
QuickBooks matches customers by name. Export BigCommerce customers and import to QuickBooks first. The tool uses BigCommerce's 'customer_name' field. Ensure this matches the customer name in QuickBooks exactly (including capitalization and spacing).
Yes, export orders by date range from BigCommerce and import in monthly batches. This makes it easier to assign the correct accounting period in QuickBooks and troubleshoot any errors.
BigCommerce exports multi-product orders with each product on a separate row. The tool preserves this structure, creating separate invoice line items for each product. All lines for the same order share the same invoice number.

Bigcommerce → Quickbooks Online Data Ecosystem

All available data flows from Bigcommerce to Quickbooks Online

Bigcommerce Orders Export Order data with line items (one row per product)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_id → Invoice No customer_name / customer_email → Customer date_created → Invoice Date
Wholesale, net terms, accounts receivable Current tool