No API Setup Required
Works with standard Worldpay CSV exports. No OAuth, no API keys.
Worldpay Xero Integration
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
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Invoice import blocked if Sales Tax enabled in QBO
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Xero Bank Statement CSV Format
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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Seamless Worldpay payment and Xero integration using CSV. No API setup, no subscription, no complex configuration.
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How Worldpay ↔ Xero Integration Works
1
Export from Worldpay
iQ Bar (Financial icon) → Reconciliation Dashboard → Export CSV
2
Upload and Configure
Upload Reconciliation Report CSV and choose Bank Statement format
3
Preview and Download
Review converted data, download Xero-ready file
4
Import to Xero
Accounting → Bank Accounts → Select Account → Import Statement
Your file is ready for Xero Bank Statement CSV — just upload it, no extra steps needed.
Field Mapping
How Worldpay Reconciliation fields map to Xero Bank Statement
| Worldpay Reconciliation | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Gross Amount |
125.00 |
→ | Spend |
|
Transaction amount (positive for sales) |
Worldpay Fees |
1.75 |
→ | Spend |
|
Worldpay processing fees (negative) |
Passthrough Fees |
1.75 |
→ | Spend |
|
Interchange fees (negative, tracked separately if split) |
Payment ID |
PAY-1234567890 |
→ | Reference |
PAY-1234567890
|
Worldpay's unique transaction ID |
Transfer ID |
XFER-20250117-001 |
→ | Reference |
XFER-20250117-001
|
Settlement transfer identifier |
Data Transformation
Each transaction creates gross and fee rows in Xero bank format, optionally splitting Worldpay and Passthrough fees
Input
Worldpay Transaction
One row per transaction with gross amount and fee breakdown
Key columns:
Payment ID,
Gross Amount,
Worldpay Fees,
Transfer ID
1:N — One input row creates multiple output rows
Output
Xero Bank Rows
2-3 (depends on split_fees setting) rows per
input
Multiple spend rows for transaction and fee tracking
Transaction Amount
Sale, refund, or chargeback at gross amount
Worldpay Fee
Worldpay processing fee tracked separately
Passthrough Fee
Interchange fee tracked separately (if split_fees enabled)
All amounts sum to net deposit (matches bank statement)
Why Automate Worldpay ↔ Xero Transfer?
60-Second Conversion
Upload → Preview → Download. No waiting for sync or rate limits.
Automatic Refund Handling
Refunds and chargebacks automatically converted to negative amounts.
Multi-Currency Support
Handle settlements across multiple currencies. Process each separately.
Region-Aware Date Formatting
Supports UK, US, AU, NZ, and EU Xero organizations with proper date formats.
Browser-Based Privacy
Files process locally. Your payment data never leaves your computer.
Common Bank Statement Import Errors
Issues you might encounter when importing Reconciliation Report data to Bank Statement - and how we solve them
Transfer Totals Don't Match Bank
Xero bank import totals don't align with actual bank deposits
Verify you're using the complete Worldpay Reconciliation Report. Check for missing transactions or split transfers.
Too Many Fee Rows in Xero
Xero bank import has 3 rows per transaction making reconciliation difficult
Disable 'split_fees' option to combine Worldpay and Passthrough fees into one line.
Xero Rejects Import Due to Date Format
Xero can't parse dates because wrong regional format is used
Set the correct region (UK/AU/NZ/EU use DD/MM/YYYY, US uses MM/DD/YYYY). Check your Xero organisation settings.
Worldpay ↔ Xero Integration Questions
Which Worldpay report should I use?
Use the Settlement Reconciliation Report or Transaction Report from Business Manager. This contains the transaction details needed for conversion to Xero.
How are refunds handled?
Refunds and chargebacks are automatically converted to negative amounts in the Money Out column for proper bank reconciliation.
Can I import directly into Xero?
Upload the converted CSV through Banking → Upload File in Xero. Select your Worldpay bank account and import the transactions.
How People Use Worldpay ↔ Xero
My Worldpay settlement reconciliation report never matched Xero's expected bank statement format. The converter handles the DD/MM/YYYY date formatting for my UK Xero org and automatically converts refunds to negative amounts in the Money Out column.
Every week I download the settlement report from Worldpay Business Manager and convert it to Xero bank statement format. The whole process takes about 60 seconds and I import directly through Banking in Xero. No API setup, no subscription.
We run Worldpay across five venues and settle in both GBP and EUR. The multi-currency support lets me process each currency's settlement separately and import to the matching Xero bank account. The payment ID references make reconciliation straightforward.
Worldpay Xero Integration Made Simple
The Settlement Format Problem
Worldpay (FIS) deposits settled transactions to your bank account, but their Settlement Reconciliation Report doesn't match Xero's bank import format.
Without proper formatting, you'd manually enter each transaction or spend hours reformatting CSV columns to import Worldpay data into Xero correctly.
Simple CSV Integration
Our CSV-based integration converts Worldpay exports to Xero-compatible bank statements:
- Settlement dates formatted for your Xero region
- Refunds/chargebacks converted to negative amounts
- Transaction references mapped to Payee field
- Reference numbers created for bank matching
- Multi-currency settlements handled
Secure Worldpay ↔ Xero Integration
Client-Side Integration
No server round-trips. Your Worldpay ↔ Xero data is processed entirely in the browser tab.
Auto-Erased on Close
The moment you close the page, all Worldpay ↔ Xero data is wiped from browser memory. No traces left.
EU Privacy Standard
Meets GDPR requirements by design — no data processing on external servers, ever.
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Frequently Asked Questions
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use the Settlement Reconciliation Report or Transaction Report from Business Manager. This contains the transaction details needed for conversion to Xero.
Select the format matching your Xero organization. UK/AU/NZ use DD/MM/YYYY, US uses MM/DD/YYYY. Using the wrong format will cause import errors.
Refunds and chargebacks are automatically converted to negative amounts in the Money Out column for proper bank reconciliation.
Yes. Worldpay was acquired by FIS but the settlement reports maintain the same structure. This tool works with both legacy Worldpay and FIS Worldpay reports.
Export your Settlement Reconciliation Report from Worldpay Business Manager, upload it to our converter, then import the bank statement CSV into Xero via Banking. No API setup needed.
Process each currency's settlement separately and import to the appropriate bank account for each currency in Xero.
This tool is specifically for Xero. For QuickBooks, use our Worldpay to QuickBooks converter which creates the correct QBO format.
Upload the converted CSV through Banking → Upload File in Xero. Select your Worldpay bank account and import the transactions.
IPAY Xero is the reference Worldpay uses for deposits into your settlement account. Match this reference when reconciling in Xero.
Worldpay deducts processing fees before depositing to your bank. The CSV shows gross amounts, but your bank shows net after fees.
Worldpay fees are typically shown on separate invoices. Enter these as bills or expenses in Xero to track total processing costs.
Worldpay → Xero Data Ecosystem
All available data flows from Worldpay to Xero
Also available as
This platform pair is available in 1 other hub
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