Reconciling Adyen in Xero was brutal with multi-currency batches. A single settlement report had GBP sales, EUR refunds, and interchange fees in both currencies. This tool splits everything by batch and currency so I can match each payout to the correct Xero bank feed. Our verified totals now balance first try.
Reconcile Adyen in Xero — Complete Settlement Matching
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
Free 5-row preview · No sign-up required
Invoice import blocked if Sales Tax enabled in QBO
Reconcile Complete
Your converted file is ready!
Download now before closing this page
Xero Bank Statement Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
Use credits to download
Click any download button to use your credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Want to save on credits?
Buy bundles and get up to 27% off. Perfect for recurring monthly conversions.
Liked the preview?
Upload your actual file to get the real conversion
Reconcile your Adyen settlements in Xero. Match batch settlements to bank deposits, track interchange fees, and close your books accurately.
Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start
Reconciliation Questions Answered
Which Adyen report should I use?
Use the Settlement Details Report from Customer Area → Reports. This contains all the fee breakdown columns needed for proper reconciliation.
How do I match settlements to bank deposits?
Group by Batch Number. Each batch represents a single bank deposit. The sum of Net Credit minus Net Debit for a batch should match the deposit amount.
What are Gross and Net Credit fields?
Gross Credit is the total customer payment amount. Net Credit is what you receive after Adyen deducts transaction fees, markups, and scheme charges.
How Reconciliation Works
1
Export from Adyen
Reports → Settlement details → Download CSV
2
Upload and Configure
Upload Settlement Details Report CSV and choose Bank Statement format
3
Preview and Download
Review converted data, download Xero-ready file
4
Import to Xero
Accounting → Bank Accounts → Select Account → Import Statement
Discrepancies are highlighted with clear match and mismatch indicators — review differences at a glance.
How People Use This
My clients kept asking why their Xero clearing account never matched Adyen deposits. The problem was always buried in scheme fees or chargebacks that were not broken out correctly. After switching to this tool, matched transactions line up per batch and I caught discrepancies at two clients that had been off for quarters.
We process through Adyen across 5 European markets. Batch reconciliation in Xero required manually splitting Interchange++ fees from each settlement detail report. Now Commission, Markup, Scheme Fees, and Interchange are separated automatically. Our reconciled totals match bank deposits to the penny and month-end close dropped from 4 days to 1.
PSP reference tracking was impossible before this tool. When a customer disputed a charge, finding the original transaction across Adyen batches and matching it in Xero took hours. Now every PSP reference is preserved in the bank statement description. We caught a chargeback discrepancy within minutes instead of days.
Why Adyen Reconciliation Is Challenging
Interchange++ Complexity
Adyen uses Interchange++ pricing, meaning fees vary per transaction based on card type,
region, and scheme. A single settlement can have hundreds of different fee combinations.
Your bank shows $10,000 deposited, but understanding the fee breakdown requires
processing Settlement Detail Reports with multiple fee columns.
How This Tool Helps
We convert Adyen Settlement Detail Reports to Xero bank statement format:
- Gross amounts from transactions
- Fees broken down: Commission, Markup, Scheme Fees, Interchange
- Net Credit/Debit calculated for bank matching
- Batch Numbers preserved for settlement linking
Import to your Adyen Clearing Account in Xero, match batches to bank deposits.
Secure, Private Reconciliation
Row-by-Row Matching
Records matched row by row. Mismatches surfaced clearly for review.
Runs in Your Browser
Both files compared in your browser. Nothing uploaded to any server.
GDPR Compliant
No data stored or transmitted. Full EU privacy compliance.
// PRICING //
Choose the plan that fits your needs
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
More credits - more savings
Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.
Field Mapping
How Adyen Settlements fields map to Xero Bank Statement
| Adyen Settlements | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Creation Date |
2025-01-15T14:30:00+00:00 |
→ | Date |
01/15/2025
|
Settlement date formatted per Xero region |
Gross Credit |
100.00 |
→ | Spend |
|
Sales income (positive for revenue) |
Gross Debit |
0.00 |
→ | Spend |
|
Refunds/Chargebacks (negative for outflows) |
Commission |
1.50 |
→ | Spend |
|
Processing fees (negative, tracked separately if split) |
Markup |
0.50 |
→ | Spend |
|
Processing fees (negative, tracked separately if split) |
Scheme Fees |
0.20 |
→ | Spend |
|
Interchange fees (negative, tracked separately if split) |
Interchange |
1.00 |
→ | Spend |
|
Interchange fees (negative, tracked separately if split) |
Net Credit |
96.80 |
→ | Spend |
|
Net deposit amount (what hits your bank) |
Psp Reference |
8825408195441178 |
→ | Reference |
8825408195441178
|
Adyen's unique transaction ID |
Batch Number |
12345 |
→ | Reference |
12345
|
Settlement batch identifier |
Why Reconcile Your Data First?
Interchange++ Breakdown
Commission, Markup, Scheme Fees, Interchange tracked separately.
Batch Reconciliation
Transactions grouped by Batch Number for easy bank matching.
PSP Reference Tracking
Adyen's unique transaction IDs preserved for audit trail.
Multi-Currency
Handle settlements across multiple currencies with FX tracking.
Chargeback Handling
Chargebacks and reversals properly accounted.
Browser Processing
Financial data processed locally. Never sent to external servers.
Data Transformation
Each settlement transaction creates multiple Xero bank rows: one for gross amount, plus separate rows for each fee component if split_fees is enabled
Input
Adyen Settlement Transaction
One row per transaction with gross amount and fee breakdown
Key columns:
Psp Reference,
Type,
Gross Credit,
Net Credit
1:N — One input row creates multiple output rows
Output
Xero Bank Rows
2-5 (depends on split_fees setting) rows per
input
Multiple spend rows for gross income and fee tracking
Gross Transaction
Sale, refund, or chargeback at gross amount
Commission Fee
Adyen commission (if split_fees enabled)
Markup Fee
Adyen markup (if split_fees enabled)
Scheme Fee
Card scheme fees (if split_fees enabled)
Interchange Fee
Interchange fees (if split_fees enabled)
All transaction amounts sum to net deposit (matches bank statement)
Common Bank Statement Import Errors
Issues you might encounter when importing Settlement Details Report data to Bank Statement - and how we solve them
Batch Numbers Don't Match Bank Deposits
Xero bank import shows wrong amounts because batch aggregation doesn't align with bank statements
Check if Adyen batches match your bank deposit schedule. Enable 'group_by_batch' and verify Batch Numbers in your export correspond to actual bank deposits.
Too Many Fee Rows in Xero
Xero bank import has 4-5 rows per transaction making reconciliation difficult
Disable 'split_fees' option to combine all fees into one line. Only split if you need detailed cost analysis.
Xero Rejects Import Due to Date Format
Xero can't parse dates because wrong regional format is used
Set the correct region (UK/AU/NZ/EU use DD/MM/YYYY, US uses MM/DD/YYYY). Check your Xero organisation settings.
Can't Match Transactions Without PSP Reference
PSP Reference column is missing, making it impossible to trace transactions back to Adyen
Ensure you're using the Settlement Details Report (not Transaction Report). Enable 'include_psp_reference' option to add PSP References to descriptions.
Multiple Currencies in One Xero Import
Xero import fails because file contains transactions in different currencies
Process each currency separately. Filter your Adyen export by currency before converting, or use Xero's multi-currency bank accounts.
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use the Settlement Details Report from Customer Area → Reports. This contains all the fee breakdown columns needed for proper reconciliation.
Group by Batch Number. Each batch represents a single bank deposit. The sum of Net Credit minus Net Debit for a batch should match the deposit amount.
Commission is Adyen's base processing fee. Markup is any additional negotiated fees. Together with Scheme Fees and Interchange, they make up the total Interchange++ pricing.
If you receive settlements in multiple currencies, process each currency separately and import to the appropriate clearing account for each currency.
Chargebacks appear as separate rows with Type='Chargeback'. They're recorded as negative amounts reducing your revenue account.
A PSP reference is Adyen's unique 16-character identifier assigned to every payment or modification. Use it to match individual transactions in settlement reports for transaction-level reconciliation.
Payouts take 5 business days to arrive. Check payout account details accuracy, verify the payout was initiated, and confirm the funds haven't been returned to Adyen.
Gross Credit is the total customer payment amount. Net Credit is what you receive after Adyen deducts transaction fees, markups, and scheme charges.
Yes, Adyen uses like-for-like settlement—USD transactions pay out in USD if configured. Set up a separate payout account for each currency you accept.
The report shows transactions, fees (Markup, Scheme Fees), adjustments, and payouts. Use it for transaction-level or batch-level reconciliation matching.
Adyen → Xero Data Ecosystem
All available data flows from Adyen to Xero
Also available as
This platform pair is available in 1 other hub
🥦
Quick question before you go
Help us improve—what stopped you today?
🎉
Thank you!
Enter your email to claim your welcome bonus