BigCommerce to QuickBooks Converter: Free Order Import Tool

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Convert Complete

QuickBooks Invoice Format
valid rows

Transform BigCommerce order exports into QuickBooks-ready invoices. Handles line items, customer matching, tax allocation, and shipping integration for seamless accounting.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Orders

Example BigCommerce orders export

Download Sample

Tool Rating

4.7 / 5 (64 votes)

How It Works

1

Export from BigCommerce

Orders → Export → Select template and date range

2

Convert to QuickBooks Format

Upload CSV, configure shipping item, download converted file

3

Import to QuickBooks

QuickBooks → Import Data → Invoices → Upload converted CSV

4

Review & Match

Review imported invoices, match to QuickBooks customers

Why BigCommerce-QuickBooks Integration Needs Conversion

Different Export Formats

BigCommerce exports orders with its own column structure and naming. QuickBooks requires specific columns like "Invoice No", "Customer", "ItemAmount" with exact formatting. Importing BigCommerce CSV directly to QuickBooks fails with column mapping errors.

What This Tool Provides

Automatic conversion that handles: - Column mapping - Renames BigCommerce columns to QuickBooks requirements - Discount allocation - QuickBooks can't import negative line items, so discounts are spread across items - Customer matching - Maps BigCommerce customer names to QuickBooks customer list - Line item formatting - Converts multi-line orders to QuickBooks invoice structure - Date formatting - Converts to MM/DD/YYYY format QuickBooks expects

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Bigcommerce Orders fields map to Quickbooks Online Invoice

Bigcommerce Orders Source Value Quickbooks Online Invoice Target Value Note
order_id 1001 → Invoice No Order ID as invoice number
date_created 2025-01-15 14:30:00 → Invoice Date Order date in MM/DD/YYYY format
product_name Blue Widget → Item Product as line item
quantity 2 → Quantity 2 Product quantity
item_price 50.00 → Rate 50.00 Unit price
subtotal_ex_tax 100.00 → Subtotal Order subtotal before tax
shipping_cost_ex_tax 10.00 → Shipping Shipping cost as separate line
tax_total 9.60 → Tax Amount Total tax amount

Why Use This Tool?

Smart Discount Handling

Allocates coupon discounts across line items to avoid QuickBooks import errors

Customer Matching

Maps BigCommerce customer data to QuickBooks customer names

Multi-Line Support

Handles orders with multiple products as separate invoice line items

Shipping Integration

Adds shipping charges as line items with configurable item name

Tax Preservation

Maintains tax amounts for proper QuickBooks tax code application

Batch Processing

Convert months of orders in seconds with browser-based processing

Data Transformation

Multiple product line items aggregate into one invoice with multiple lines

Input BigCommerce Order Items

Multiple rows per order (one per product)

Key columns: order_id, product_name, quantity, item_price, tax_total
N:1 — Multiple input rows aggregate to one output row
Output QuickBooks Invoice aggregated rows per input

One invoice with multiple line items

Product Lines Each product becomes an invoice line with Item/Qty/Rate
Shipping Line Shipping as separate line item (if > 0)
Tax Line Total tax applied to invoice
Invoice Total = Sum(Product Lines) + Shipping + Tax

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Doesn't Exist

Customer name not found in QuickBooks

Customer: john@example.com (doesn't exist)
Customer: John Doe (imported first)

Import customers before invoices

Use customer import tool or create manually

Discount as Negative Line

QuickBooks doesn't accept negative line amounts in invoice import

Item: Discount, Amount: -10.00 (rejected)
Discount allocated across line items proportionally

Tool allocates discounts across items to keep all amounts positive

Enable discount allocation option

Pending Orders Included

Incomplete/pending orders can't be invoiced properly

Order #1234 status: Incomplete
Only Completed/Shipped orders included

Enable 'filter_completed_only' option (default: enabled)

Filter your BigCommerce export to completed orders only

Frequently Asked Questions

Use the Orders export from BigCommerce admin. Go to Orders → Export, select your preferred template (custom templates give you more control over columns), choose your date range, and download. The tool handles both default and custom templates.
QuickBooks Online's invoice import doesn't support negative line item amounts. If you try to import a discount as a separate line with -$10, it will fail. The solution is to allocate the discount proportionally across product line items, reducing each item's amount. This tool does this automatically.
Yes, QuickBooks requires customers to exist before you can create invoices for them. Export your BigCommerce customers, import them to QuickBooks first, then import orders. Customer names must match exactly.
Each product in a BigCommerce order becomes a separate line item in the QuickBooks invoice. Shipping is added as an additional line item using the item name you configure (default: 'Shipping'). All line items for the same order share the same invoice number.
This tool can handle large imports. The conversion happens in your browser, so there's no server timeout. QuickBooks may have import limits (check their documentation), so you might need to split very large files into batches of 1000-2000 orders.

Bigcommerce → Quickbooks Online Data Ecosystem

All available data flows from Bigcommerce to Quickbooks Online

Bigcommerce Orders Export Order data with line items (one row per product)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_id → Invoice No customer_name / customer_email → Customer date_created → Invoice Date
Wholesale, net terms, accounts receivable