Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Afterpay to QuickBooks Online Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Afterpay BNPL reconciliation reports to QuickBooks Online bank format in 60 seconds.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Afterpay
Business Hub → Settlements → Reconciliation Report → Download CSV
2
Upload and Configure
Upload reconciliation CSV and choose QuickBooks format
3
Preview and Download
Review converted data, download QuickBooks-ready CSV
4
Import to QuickBooks Online
Banking → Select Account → Upload from Computer → Import CSV
Why Afterpay Settlements Need Conversion for QuickBooks
The BNPL Import Challenge
Afterpay's reconciliation reports include Order Amount, Merchant Fees, Fee Tax,
and Net Settlement in separate columns. QuickBooks Online bank uploads require
exactly 3 or 4 columns with specific formatting.
Direct import fails due to column count and format mismatches.
What This Tool Does
We convert Afterpay reports to QuickBooks-compatible format:
- Formats dates as MM/DD/YYYY
- Maps net settlement amounts to Credit/Debit columns
- Preserves payment references for bank matching
- Handles refunds with proper column assignment
- Filters to valid settlement records
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Afterpay Settlements fields map to Quickbooks Online Bank Transaction
| Afterpay Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Settlement Date |
17/01/2025 |
→ | Date |
17/01/2025
|
Convert to MM/DD/YYYY |
Net Settlement Amount |
145.60 |
→ | Amount |
|
Net after Afterpay fees |
Merchant Reference |
ORD-2025-001 |
→ | Memo |
|
Order reference |
Order ID |
AP-12345678 |
→ | Name |
|
Afterpay order identifier |
Why Use This Tool?
BNPL-Optimized Conversion
Handles Afterpay's unique settlement structure with fees and net amounts.
No API Integration
Works with Business Hub CSV exports. No developer setup needed.
Fee-Adjusted Amounts
Imports net settlement amounts that match your bank deposits.
Instant Processing
Upload → Download in seconds.
Format Options
Choose 3-column or 4-column QuickBooks format based on preference.
Local Processing
Files process in browser. No data leaves your computer.
Data Transformation
Each Afterpay settlement becomes one QBO bank transaction row
Input
Afterpay Settlement
One row per order settlement with net amount after fees
Key columns:
Order ID,
Settlement Date,
Net Settlement Amount,
Merchant Fee incl Tax
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (after Afterpay fees deducted)
Net Settlement Amount = Order Amount - Merchant Fee incl Tax
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Reconciliation Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Amount, Memo), sometimes 4-column (Date, Amount, Name, Memo).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Afterpay export has valid dates. Check for European date formats (DD/MM/YYYY) which won't import.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity or fee adjustments
This is normal for refund-heavy periods. Negative amounts appear as withdrawals in QBO. Review fee structure if consistently negative.
Frequently Asked Questions
4-column (Credit/Debit split) is recommended for clarity. 3-column uses signed amounts (positive/negative).
This tool imports net amounts. To show fees, create journal entries splitting gross sales, fees, and net settlement.
Refunds are detected by Type column and converted to Debit entries automatically.
Recommended: Create 'Afterpay Clearing' account in QuickBooks for imports, then match against bank deposits.
Afterpay → Quickbooks Online Data Ecosystem
All available data flows from Afterpay to Quickbooks Online