What WooCommerce export file format does this tool accept?

This tool accepts WooCommerce Orders CSV files. Export from WooCommerce and upload the CSV file directly.

Can I convert WooCommerce CSV to QuickBooks Invoice?

Yes, this tool converts WooCommerce Orders CSV exports directly to QuickBooks Invoice Import format compatible with QuickBooks Invoice.

How do I import WooCommerce orders to QuickBooks Invoice?

Export your orders from WooCommerce, upload the CSV file to this converter, then import the converted file to QuickBooks Invoice.

Connect WooCommerce to QuickBooks: Plugin & API Connection Guide

🥦

QuickBooks Invoice Import Format

valid rows

Compare connection methods: CSV imports, plugins, and API integrations for WooCommerce and QuickBooks

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Data

Example export for testing connection methods

Download Sample

Tool Rating

4.7 / 5 (145 votes)

How It Works

Assess Your Needs

Determine order volume, budget, and automation requirements

Choose Connection Method

Select between plugins (automated), CSV (manual), or hybrid approach

Set Up Connection

Install plugin, configure API, or set up CSV export/import workflow

Test with Sample Data

Run test sync with small dataset to verify connection works correctly

Monitor & Maintain

Set up alerts, review sync logs, and establish validation procedures

WooCommerce to QuickBooks Connection Methods

Connection Options Compared

| Method | Cost | Setup | Automation | Best For | |--------|------|-------|------------|----------| | CSV Import (Our Tool) | Pay-per-use | 5 min | Manual/Scheduled | Small stores, historical data | | MyWorks Sync | $50/mo | 30 min | Real-time | Medium stores (10-50 orders/day) | | OneSaas | $25/mo | 20 min | Hourly | Budget-conscious stores | | Zapier | $20-50/mo | 1 hour | Trigger-based | Tech-savvy DIY | | Custom API | Dev costs | Weeks | Real-time | Enterprise/custom needs |

Our CSV Tool Advantages

- ✅ No monthly fees - Pay only for what you process - ✅ No ongoing subscription - Stop anytime without losing access - ✅ Data validation - Catch errors before importing - ✅ Historical imports - Perfect for migrating old data - ✅ Backup/audit trail - Keep CSV files for records

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Woocommerce Orders fields map to Quickbooks Online Invoice

Woocommerce Orders	Source Value		Quickbooks Online Invoice	Target Value	Note
`order_number`	`#12345`	→	`InvoiceNo`	`#12345`	Direct map with optional prefix
`order_date`	`2024-01-15 14:30:00`	→	`InvoiceDate`	`2024-01-15 14:30:00`	Convert to MM/DD/YYYY format
`product_name`	`Blue Widget`	→	`Item(Product/Service)`		Map to QuickBooks item
`quantity`	`2`	→	`ItemQuantity`		Direct map
`line_tax`	`5.00`	→	`ItemTaxCode`	`5.00`	Map to TAX or NON

Why Use This Tool?

Plugin Comparison Database

Compare features, pricing, and reviews of popular WooCommerce-QuickBooks plugins

CSV Import Alternative

No-subscription CSV import solution for stores that don't need real-time sync

API Connection Guide

Technical guide for developers building custom integrations

Hybrid Approach

Use plugins for daily orders, CSV for bulk validation and historical data

Cost Calculator

Estimate monthly costs for different connection methods based on your order volume

Setup Tutorials

Step-by-step guides for configuring popular plugins and API connections

Data Transformation

Multiple line item rows aggregate into one invoice with multiple lines

One row per product in order

Key columns: order_id, product_name, quantity, line_total

N:1 — Multiple input rows aggregate to one output row

Multi-line invoice with same InvoiceNo

Invoice Line Each product becomes an invoice line

Customer name must match existing QuickBooks customer or enable auto-create

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Not Found in QuickBooks

QuickBooks rejects invoices for non-existent customers

Customer: John Doe (not in QuickBooks)

Create customer first or enable auto-create

Import customers first using the WooCommerce Customers → QuickBooks tool

Pre-sync customer list before importing invoices

Product/Service Not Found

QuickBooks requires exact item name match

Item: Blue Widget (not in QuickBooks)

Map to existing QuickBooks product/service

Import products first or use generic 'Sales' item

Create products in QuickBooks before importing

Invalid Date Format

QuickBooks requires MM/DD/YYYY format

2024-01-15 14:30:00

01/15/2024

Tool automatically converts dates

No action needed

Frequently Asked Questions

For high-volume stores (50+ orders/day): Use a real-time plugin like MyWorks Sync. For low-volume stores (< 50 orders/day): Use our CSV tool weekly/monthly to avoid subscription fees. For medium volume: Consider a budget plugin like OneSaas or our CSV tool for batch processing.

Yes! Many businesses use a hybrid approach: plugins for current orders (real-time sync), and our CSV tool for monthly reconciliation, bulk validation, or importing historical data. Just use different invoice prefixes to distinguish sources.

MyWorks Sync is the most feature-complete but costs $50/month. OneSaas ($25/month) is popular for budget-conscious stores. For simple needs, our CSV tool ($5/1000 rows, no subscription) is most cost-effective.

Most plugins work with all QuickBooks Online editions, but invoice/sales receipt creation may have limitations in Simple Start. Our CSV tool works with all editions (Advanced required for native invoice import, or use third-party tools like SaasAnt).

Real-time sync (plugins): Immediate. Batch sync (CSV): Daily for active stores, weekly for slower periods, monthly for historical data. Most stores find weekly batch processing sufficient unless they need real-time inventory updates.

Yes, but ensure you don't duplicate orders. Use invoice prefixes to distinguish plugin-created invoices from CSV-imported ones. Or use the plugin's export feature to migrate to CSV-only workflow.