What Excel export file format does this tool accept?

This tool accepts Excel Spreadsheet files. Export from Excel and upload the Spreadsheet file directly.

Can I convert Excel CSV to QuickBooks Online?

Yes, this tool converts Excel Spreadsheet exports directly to QuickBooks Online CSV format compatible with QuickBooks Online.

How do I import Excel spreadsheet to QuickBooks Online?

Export your spreadsheet from Excel, upload the CSV file to this converter, then import the converted file to QuickBooks Online.

XLS to QBO Converter — Excel to QuickBooks Online Import

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QuickBooks Online CSV Format

valid rows

Import Excel bank statements directly into QuickBooks Online with automatic column mapping and date formatting.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Excel Template

Excel template with proper column structure for QBO import

Excel Template

Download CSV Template

CSV template showing required format

CSV Template

Tool Rating

4.7 / 5 (141 votes)

How It Works

Prepare Excel File

Ensure your Excel has Date and Amount columns

Upload Spreadsheet

Drop your .xls or .xlsx file here

Select Format

Choose 3-column or 4-column output

Import to QuickBooks

Upload converted CSV via Banking → Upload from File

Why Convert Excel to QuickBooks Online Format?

Excel Isn't Directly Supported

QuickBooks Online can't directly import Excel files for bank transactions. It requires a specific CSV format with exact column names and date formatting. Manually reformatting Excel files is tedious and error-prone. Common uses: Import historical data beyond 90 days, migrate from other accounting systems, import edited/corrected transactions, or combine multiple bank accounts into one import file.

What Your Excel Needs

Minimum required columns (case-insensitive, tool auto-detects): - Date: Transaction date in any standard format - Amount: Transaction amount OR separate Debit/Credit columns Optional but recommended: - Description or Payee: What the transaction was for - Memo or Notes: Additional details - Reference or Check Number: Transaction ID

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Banking Csv fields map to Quickbooks Online Bank Transaction

Banking Csv	Source Value		Quickbooks Online Bank Transaction	Target Value	Note
`Date`	`01/15/2025`	→	`Date`	`01/15/2025`	Normalize to MM/DD/YYYY format
`Amount`	`-50.00`	→	`Amount`	`-50.00`	Signed amount (negative=debit, positive=credit)

Why Use This Tool?

Excel & CSV Support

Handles .xls, .xlsx, and .csv files seamlessly.

Smart Sheet Detection

Automatically finds the sheet with transaction data.

Flexible Column Names

Works regardless of how columns are named in your Excel.

Date Intelligence

Handles Excel serial dates, text dates, and all standard formats.

Formula Support

Converts formulas to values automatically.

Browser-Based Privacy

Files process in your browser. Data never uploaded to servers.

Data Transformation

Each CSV row becomes one QBO CSV row

Transaction with various column names and formats

Key columns: Date, Amount or Debit/Credit, Description/Payee

1:1 — One input row creates one output row

Standardized format for QBO Banking import

Transaction Convert any date format to MM/DD/YYYY

Description Combine all description fields

Amount Format as signed amount or split into Credit/Debit

Dates must be valid; amounts must be numeric

Common Bank Transaction CSV (3-Column) Import Errors

Issues you might encounter when importing Bank CSV Transactions data to Bank Transaction CSV (3-Column) - and how we solve them

Missing Date Column

File must have a date column

No 'Date', 'Transaction Date', or 'Posted Date' column

Add column: Date, Transaction Date, or Posted Date

Ensure your CSV has a date column with one of the common names

Rename your date column to 'Date' before uploading

Missing Amount Column

File must have amount information

No 'Amount', 'Debit', 'Credit', or 'Total' column

Add column: Amount (signed) or Debit+Credit columns

File needs either Amount column or separate Debit/Credit columns

Add amount data or use bank's standard export format

Invalid Date Format

Dates cannot be parsed

Date: '2025-Jan-15' or Excel serial number

Date: '01/15/2025' or '2025-01-15'

Use standard date formats: MM/DD/YYYY, YYYY-MM-DD, or DD/MM/YYYY

Format dates as text in Excel before exporting to CSV

Currency Symbols in Amounts

Amount column contains $, €, or other symbols

Amount: '$1,234.56' or '€500,00'

Amount: '1234.56' or '500.00'

Tool automatically removes currency symbols and thousand separators

No action needed - conversion handles this automatically

Frequently Asked Questions

Yes! The tool automatically converts formula results to values. Your Excel can have SUM formulas, VLOOKUP, or any other calculations.

The tool automatically detects which sheet contains transaction data by looking for Date and Amount columns. Ensure your transaction data is in the first sheet or has more rows than other sheets.

No. The tool handles Excel serial dates (like 44927), text dates (like '01/15/2025'), and formatted dates automatically. All are converted to QuickBooks' MM/DD/YYYY format.

Yes! The tool only uses Date, Amount, and Description columns. All other columns are ignored. Your spreadsheet can have as many additional columns as needed.

QuickBooks Online can import thousands of transactions at once. For very large files (10,000+ rows), consider splitting into multiple imports.

In 3-column format, negative amounts become debits (payments) and positive become credits (deposits). In 4-column format, negatives are converted to positive Debit amounts.

Yes! The output is a standard CSV you can open in Excel, make changes, and then import to QuickBooks.

Absolutely! Credit card transactions work the same way. Just ensure your Excel has transaction dates and amounts.