Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Reconcile Braintree in QuickBooks Online — Complete Fee Matching
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Credits Calculation:
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Reconcile your Braintree disbursements in QuickBooks Online. Track processing fees, match settlement batches, and close your books accurately.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Transaction Report
Braintree Control Panel → Settings → Processing → Download Transactions
2
Convert to Journal Entries
Upload here, configure your QuickBooks account names
3
Import to QuickBooks
Settings → Import Data → Journal Entries → Upload converted file
4
Reconcile
Match journal entry net amounts to bank deposits
Why Braintree Reconciliation Is Challenging
Disbursement Aggregation
Braintree groups multiple transactions into single disbursements to your bank.
Your bank shows $5,000 deposited, but that represents dozens of individual
sales, refunds, and chargebacks.
Without proper tracking, you can't see which transactions make up each deposit
or accurately record processing fees.
How This Tool Helps
We convert Braintree Transaction Reports into proper Journal Entries:
- Gross sales credited to Revenue
- Processing fees debited to Fees expense
- Refunds and credits reduce revenue
- Net amount debited to Bank (matches deposit)
Each disbursement becomes a balanced journal entry for easy bank reconciliation.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Braintree Transactions fields map to Quickbooks Online Journal Entry
| Braintree Transactions | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Amount |
100.00 |
→ | Credits |
100.00
|
Sales income (gross transaction amount) |
Why Use This Tool?
Disbursement Linking
Transactions grouped by Disbursement ID for bank matching.
Fee Tracking
Processing fees extracted and recorded separately.
Bank Reconciliation Ready
Net amounts match Braintree deposits exactly.
Transaction Detail
Order IDs and Transaction IDs in memos for audit.
Refund Handling
Credits and refunds properly reduce revenue.
PayPal Support
Handle PayPal transactions processed through Braintree.
Data Transformation
Each disbursement batch creates multiple journal entry lines (debits and credits) that balance to zero
Input
Braintree Disbursement Batch
Aggregated transactions for one bank deposit
Key columns:
Disbursement ID,
Disbursement Date,
Amount,
Net Amount
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
3-4 rows per
input
Multiple balanced lines for proper double-entry accounting
DR
Bank Deposit
Net amount deposited to bank (matches bank statement)
DR
Processing Fees
Braintree fees tracked as expense
CR
Sales Income
Gross sales revenue before fees
All journal entries are balanced (total debits = total credits)
Common Journal Entry Import Errors
Issues you might encounter when importing Transactions Report data to Journal Entry - and how we solve them
Journal Entry Out of Balance
Debits don't equal credits for a disbursement journal entry
Check for rounding errors or missing transactions in the disbursement. Verify all transactions in the Braintree export are included.
Transactions Without Disbursement ID
Some transactions don't have a Disbursement ID, making grouping impossible
Ensure you're exporting settled transactions with disbursement information. Unsettled transactions won't have disbursement IDs yet.
Fee Amount Doesn't Match
Gross Amount - Net Amount ≠ Fee Amount, indicating data issue
Re-export from Braintree. This usually indicates a corrupted export or incomplete fee data.
Unsettled Transactions in Export
Export contains transactions that haven't been disbursed yet
Enable 'settled_only' option or filter your Braintree export to only include settled transactions with disbursement dates.
Frequently Asked Questions
Use the Daily Transactions Report from Control Panel → Settings → Processing → Download Transactions. Include all columns for complete data.
Each journal entry is named with the Disbursement ID. Find this ID in your Braintree dashboard to match entries to bank deposits.
PayPal transactions processed through Braintree appear in the same report. They're handled identically to card transactions.
Braintree fees are typically calculated from your merchant rate. The Transaction Report shows gross amounts; we calculate fees based on your rate or the amounts shown.
Process each merchant account's transactions separately with the appropriate account names for each.
Braintree → Quickbooks Online Data Ecosystem
All available data flows from Braintree to Quickbooks Online